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Monday, January 2, 2017 - Wednesday, January 4, 2017

COUNTY BOARD MINUTES JANUARY 2-4, 2017 The Courthouse and offices were closed-To observe New Year’s Day. At 9:00 AM on Tuesday, January 3, 2017 elected officials from the General Election 2016 were administered their oath by Judge Rickard Stochl. Officials taking their oath of office were Supervisors Jacob Hackman, Steve Geerts, and David Tilkes; Auditor Joan E. Knoll, and County Sheriff Marty Hemann. Also present were Deputy Assessor Ray Armel, Treasurer Sue Breitbach, Recorder Cindy Messersmith, Reed Palo, Keri Stepan, Lori Hemann, Rosemary Hemann, Larry Hemann, Janice Brownlee, and a member from the media. The Board convened on Tuesday, January 3, 2017 at 9:15 A.M. with all members present: Zoll, Geerts, Tilkes, Hackman, and Carolan. The meeting was called to order by Vice-Chairman Steve Geerts. Mail was opened and distributed. Also present a member from the media. Motion by Carolan, Seconded by Hackman to approve agenda for January 2-4, 2017. Roll Call: All Ayes. Motion Carried. Motion by Tilkes, Seconded by Carolan to approve Board Minutes for December 26 & 27, 2017. Roll Call: All Ayes. Motion Carried. The Vice Chairman Geerts took nominations from the floor for the 2017 Chairperson. Motion by Carolan, Seconded by Geerts to nominate Zoll as the 2017 Chairperson. Roll Call: All Ayes. Motion Carried. Motion by Carolan, Seconded by Hackman for nominations to cease. Roll Call: All Ayes. Motion Carried. Chairperson Zoll took nomination from the floor for the 2017 Vice-Chairperson. Motion by Carolan, Seconded by Tilkes to nominate Geerts. Roll Call: All Ayes. Motion Carried. Motion by Carolan, Seconded by Hackman for nominations to cease. Roll Call: All Ayes. Motion Carried. Chairperson Zoll took a roll call vote to nominate Geerts as 2017 Vice Chairman. Roll Call: All Ayes. Geerts accepted. The Board tabled the Resolution for the construction evaluation through IDNR-Master Matrix until Tuesday’s Board meeting. Motion by Geerts, Seconded by Tilkes to adopt and authorize Chairman Signature on the 2017 Master Matrix Resolution. Roll Call: All Ayes. Motion Carried. RESOLUTION # 01-03-17-01 CONSTRUCTION EVALUATION RESOLUTION WHEREAS, Iowa Code section 459.304(3) sets out the procedure if a board of supervisors wishes to adopt a “construction evaluation resolution” relating to the construction of a confinement feeding operation structure; and WHEREAS, only counties that have adopted a construction evaluation resolution can submit to the Department of Natural Resources (DNR) an adopted recommendation to approve or disapprove a construction permit application regarding a proposed confinement feeding operation structure; and WHEREAS, only counties that have adopted a construction evaluation resolution and submitted an adopted recommendation may contest the DNR’s decision regarding a specific application; and WHEREAS, by adopting a construction evaluation resolution the board of supervisors agrees to evaluate every construction permit application for a proposed confinement feeding operation structure received by the board of supervisors between February 1, 2017 and January 31, 2018 and submit an adopted recommendation regarding that application to the DNR; and WHEREAS, the board of supervisors must conduct an evaluation of every construction permit application using the master matrix created in Iowa Code section 459.305, but the board’s recommendation to the DNR may be based on the final score on the master matrix or may be based on reasons other than the final score on the master matrix; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CHICKASAW COUNTY that the Board of Supervisors hereby adopts this construction evaluation resolution pursuant to Iowa Code section 459.304(3). /ss/Tim Zoll, Chair, Board of Supervisors Date: January 3, 2017 ATTEST: /ss/ Joan E. Knoll, County Auditor. Date: January 3, 2017. Motion by Geerts, Seconded by Carolan to adopt Resolution 01-03-17-02 Prior Payment of Bills. Roll Call: All Ayes. Motion Carried. RESOLUTION NO. 01-03-17-02: PRIOR PAYMENT OF BILLS WHEREAS, at certain times it is necessary to pay bills prior to an official Board of Supervisors meeting in order to allow for the efficient operation of county government. THEREFORE BE IT RESOLVED that the following list of items can be paid for in advance of an official Board of Supervisors meeting. Items which would result in the loss of a discount or result in interest payments, utility bills, payroll and payroll benefit checks. Passed and approved this 3rd day of January, 2017. /ss/ Ayes: David Tilkes, Tim Zoll, Jacob Hackman, Steve Geerts, Dan Carolan. Nays: None. ATTEST: /ss/ Joan E. Knoll, Auditor. The County Engineer Dusten Rolando met with the Board to discuss road departmental activities. Topics included: maintenance and service of vehicles; maintenance of gravel roads; Christmas Holiday; blading gravels, ice all week; 1-3-17 one ways out at 5:15 AM; 1-3-17 motorgraders out scraping, ice spots; FEMA paperwork continues; #41 Deere motorgrader, wiring bad, worn, again; brushed, North Washington area; mixed sand and salt; rock samples, Boice quarry; day labor project, bridges; GPS, new unit; FY 18 budget, completed, review tomorrow; etc. Motion by Geerts, Seconded by Carolan to adopt the Resolution for county vehicles as recommended by the County Engineer. Roll Call: All Ayes. Motion Carried. RESOLUTION 01-03-17-05 WHEREAS, unforeseen weather conditions do frequently damage the Chickasaw County Secondary Roads, thereby creating situations that are hazardous to the traveling public, and WHEREAS, damages arising from accidents and other actions by others, create hazardous conditions on the Secondary Roads that can result in damage or injury to the traveling public, and WHEREAS, the above actions may occur anytime, day or night, it is therefore, determined to be in the best interests of the COUNTY and the traveling public that certain individuals be given the responsibility of being available on a 24 hour basis so that immediate response can be made to accomplish temporary repair or installation of warning devices as to inform the traveling public of the conditions. Persons so designated shall be authorized to take vehicles, communications, and other equipment to their residences during times other than normal working hours. Vehicles and other equipment are to be used for official purposes only. Motion carried and Resolution adopted this 3rd day of January, 2017. Ayes: Chickasaw County Board of Supervisors/ss/ Tim Zoll, David Tilkes, Jacob Hackman, Steve Geerts, and Dan Carolan. Nays: None: ATTEST: Joan E. Knoll, Chickasaw County Auditor. Motion by Hackman, Seconded by Geerts to approve the purchase of a 2017 ¾ ton Chevy Silverado 2500 HD 4x4 double cab from Karl Chevrolet in the amount of $29,322.16 as per the recommendation of County Engineer. Roll Call: All Ayes. Motion Carried. Motion by Tilkes, Seconded by Carolan to approve the permit for Hawkeye REC to place overhead construction and anchors in the county right of way in two locations on Vanderbilt Avenue, one north and one south of 140th Street as per the recommendation of the County Engineer. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Tilkes to designate the official county newspapers as follows: New Hampton Tribune and Nashua Reporter. Roll Call: Ayes: All Ayes. Motion Carried. Official board minutes are available on the Chickasaw County website and the Code of Iowa Section 349. Supervisor Carolan suggested meeting one day a week after budget process. It was the consensus of the Board to do some research to see if the session could be changed at a later time frame. Motion by Tilkes , Seconded by Hackman for the Board of Supervisors to meeting in regular session every Monday and Tuesday at 9:30 A.M. from November 1st – March 31st (Winter hours) and 9:00 A.M. from April 1st -October 31st (Summer hours). Discussion followed Roll Call: All Ayes. Motion Carried. Motion by Carolan, Seconded by Geerts to set mileage reimbursement at $.40 per mile for 2017. Discussion followed. Roll Call: All Ayes. Motion Carried. The Board may review the mileage reimbursement at later date. The Board discussed the per diem meal reimbursement. Supervisor Geerts suggested $30.00 per diem meal reimbursement. It was the consensus of the Board to leave the per diem meal reimbursement at $25.00. Motion by Carolan, Seconded by Tilkes to set per diem meal reimbursement rate not to exceed $25.00. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Carolan to re-appoint Dusten Rolando as County Engineer for 2017. Roll Call: All Ayes. Motion Carried. Motion by Tilkes, Seconded by Geerts to re-appoint Wendy Burgart, as County Assistance Director for 2017. Roll Call: All Ayes. Motion Carried. Motion by Carolan, Seconded by Hackman to re-appoint Dave Jacobsen as Veterans Affairs Director for 2017. Roll Call: All Ayes. Motion Carried. Motion by Carolan, Seconded by Tilkes to re-appoint all current members of Eminent Domain Commission for 2017 as on file in the Auditor’s Office. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Carolan to re- appoint Brian Moore as Weed Commissioner for 2017. Roll Call: All Ayes. Motion Carried. Motion by Hackman, Seconded by Geerts to appoint Board members to the following committee’s assignments. Roll Call: All Ayes. Motion Carried. E-911 Chairperson: Steve Geerts and Jacob Hackman as Alternate Emergency Management Commission: Steve Geerts and David Tilkes as Alternate Chickasaw County Child Abuse and Prevention Council: Pastor Kevin Frey and Jacob Hackman as Alternate Eastern Iowa Tourism Association: Jason Speltz and Steve Geerts as Alternate First Judicial District Department of Correctional Services: Tim Zoll and Dan Carolan as Alternate Motion by Geerts, Seconded by Tilkes to appoint Dr. Paul McQuillen, MD as Chief Medical Examiner and all other physicians as Deputy Medical Examiners for 2017. Roll Call: All Ayes. Motion Carried. Motion by Carolan, Seconded by Hackman to appoint Ken Rasing as Medical Examiner Investigator. Roll Call: All Ayes. Motion Carried. Floyd-Mitchell-Chickasaw Decatoratorization Board: Bobbi Jo O’Donnell Floyd-Mitchell-Chickasaw County Landfill: Tim Zoll and David Tilkes as Alternate F-M-C Community Empowerment Board: Tim Zoll Governance Board for Chickasaw Wellness Complex: Jacob Hackman County Social Services: Jacob Hackman and Dan Carolan as Alternate Heartland Insurance Risk Pool 28-E Agreement Representative: Tim Zoll and Joan E. Knoll as Alternate Iowa Governmental Health Care Plan Board (IGHCP) Representative: Steve Geerts and Jacob Hackman as Alternate INRCOG Regional Transit: Steve Geerts INRCOG TEA 23: Steve Geerts Iowa Northland Regional Council of Governments: Steve Geerts Iowa Northland Regional Housing Council: David Tilkes Iowa Northland Regional Housing Authority: David Tilkes Juvenile Detention First and Second Judicial District 28-E Agreement: Tim Zoll and Dan Carolan as Alternate Local Board of Health-3 year term (2015-2018): Dan Carolan Mental Health Advisory Committee: Jacob Hackman Northeast Iowa Community Action Program: David Tilkes and Dan Carolan as Alternate Pathways & Cedar Valley Mental Health: Jacob Hackman Regional Hazardous Materials Respond Group: Steve Geerts and Dan Carolan as Alternate Resource Conservation and Development Commission: Tim Zoll and Dan Carolan as Alternate Resource Enhancement and Protection: Tim Zoll Turkey River Watershed Project: Dan Carolan and David Tilkes as Alternate Cedar River Watershed Project: Tim Zoll and David Tilkes as Alternate Upper Wapsipinicon River Watershed Project: Steve Geerts and Jacob Hackman as Alternate Adolph Munson Park Task Force: Dan Carolan Northeast Iowa Resource, Conservation & Development: Dan Carolan Cedar Valley Resource, Conservation & Development: Tim Zoll and David Tilkes as Alternate Workforce Development: David Tilkes Courthouse Security Committee: Tim Zoll Motion by Tilkes, Seconded by Geerts to set mileage rate for service of civil papers at $.53.5 IRS Rate and fee schedule for 2017. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Carolan to appoint the following as custodians of the following buildings in compliance with the Code of Iowa: Courthouse: Supervisors, Auditor: Community Services Building: Supervisors, Auditor: Law Enforcement Building: Supervisors. Heritage Residence: Supervisors. Human Services Building: Supervisors. Old Vets Building: Supervisors. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Hackman to open the public hearing at 11:30 AM for the intent of Chickasaw County to vacate and abandon all streets, roads, and alleys of John Casey’s Addition to Lawler, Iowa Chickasaw County, Iowa. Roll Call: All Ayes. Motion Carried. Also present were Deputy Assessor Ray Armel, County Assistant Attorney Mark Huegel, Ken Hemesath, Land Use Administrator Staci Schutte, and Attorney John Anderson representing Alvina Murray. No written comments from the public. Verbal comments expressed from the public. Discussion followed. Motion by Carolan, Seconded by Geerts to close the public hearing at 11:45 AM. Roll Call: All Ayes. Motion Carried. The Assessor’s Office and the County Attorneys will continue the process of the intent to vacate and abandon all streets, roads and alleys of John Casey’s Addition to Lawler, Iowa in Chickasaw County, Iowa and update the Board at a later date. Land Use Administrator Staci Schutte met with the Board for the approval of a minor subdivision. Motion by Carolan, Seconded by Hackman to approve Resolution 01-03-17-03 and authorize Chairman Signature for the minor subdivision for Croell Five, LLC as per the recommendation of the Land Use Administrator. Roll Call: All Ayes. Motion Carried. RESOLUTION 01-03-17-03A RESOLUTION APPROVING THE MINOR SUBDIVISION PLAT OF PARCEL E IN THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 3, TOWNSHIP 95 NORTH, RANGE 11 WEST OF THE 5TH P.M., CHICKASAW COUNTY, IOWA. WHEREAS, ON THE 3rd DAY of January at a regular meeting by the Board of Supervisors, Chickasaw County, Iowa a minor subdivision plat of Parcel E in the Northwest Quarter of the Southwest Quarter of Section 3, Township 95 North, Range 13 West of the 5th P.M., Chickasaw County, Iowa was presented. WHEREAS, the minor subdivision plat of Parcel E in the Northwest Quarter of the Southwest Quarter of Section 3, Township 95 North, Range 13 West of the 5th P.M., Chickasaw County, Iowa has been considered and should be approved. NOW, THEREFORE, it is hereby resolved by the Board of Supervisors, Chickasaw County, Iowa that said Minor Subdivision Plat be approved, accepted and the Chairman is hereby directed to certify this Resolution of Approval. PASSED AND APPROVED on this 3rd DAY of January 2017. /ss/ Tim Zoll, Chairman, Board of Supervisors. ATTEST: /ss/ Joan E. Knoll, Auditor. The Board reviewed the Resolution setting forth the correction of final order on vacating roads Chickasaw County, Iowa dated March 13, 1972. Also present were Deputy Assessor Ray Armel and Assistant County Attorney Mark Huegel. Motion by Hackman, Seconded by Geerts to approve Resolution 01-03-17-04. Roll Call: All Ayes. Motion Carried. RESOLUTION NO. 01-03-17-04 A RESOLUTION SETTING FORTH THE CORRECTION OF FINAL ORDER ON VACATING ROADS CHICKASAW COUNTY, IOWA DATED MARCH 13, 1972. WHEREAS, the Board of Supervisors of Chickasaw County, Iowa on March 13, 1972, held a special session to consider the vacation and closure of certain county roads, and WHEREAS, the Board of Supervisors of Chickasaw County, Iowa did vote to close the following roads: Road No. 2 All of the old road lying southeasterly of the newly established right of way of Project L-1370 located in Section 12, T95N, R11W of the 5th P.M. Stapleton Township, Chickasaw County, Iowa. Road No. 3 All of the old road lying northerly of the newly established right of way line and east of the east right of way line of the farm drive left of Station 146+70 of Project L-1370 in Section 12, T95N, R11W of the 5th P.M. Stapleton Township, Chickasaw County, Iowa. WHEREAS, it has now come to the attention of the Current Board of Supervisors that a scriveners error occurred in the vacation and closing of Road No. 2 set forth herein above, and WHEREAS, the correct description of Road No. 2 should be as follows: Road No. 2 All of the old road lying southeasterly of the newly established right of way of project L-1370 located in Sections 12 and 13, T95N, R11W of the 5th P.M. Stapleton Township, Chickasaw County, Iowa. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Supervisors of Chickasaw County, Iowa that the description of Road No. 2 be corrected to read as follows: Road No. 2 All of the old road lying southeasterly of the newer established right of way of project L-1370 located in Sections 12 and 13, T95N, R11W of the 5th P.M. Stapleton Township, Chickasaw County, Iowa. BE IT FURTHER RESOLVED that the rest of the actions taken on Road No. 3 remain in full effect as so acted on, on March 13, 1972. DONE THIS 3rd DAY OF JANUARY, 2017, BY THE CHICKASAW COUNTY BOARD OF SUPERVISORS, NEW HAMPTON, CHICKASAW COUNTY, IOWA, AT A MEETING HELD AT 11:55 O’CLOCK A.M. ON SAID DATE. AYES: /ss/ Tim Zoll Chairman, Board of Supervisors, Steve Geerts, David Tilkes, Jacob Hackman. NAYS: None. Abstain: Dan Carolan. ATTEST: /ss/ Joan E. Knoll, Chickasaw County Auditor. Motion by Carolan, Seconded by Hackman to approve Resolution to Amend Department Appropriations for FY 16-17. Roll Call: All Ayes. Motion Carried. RESOLUTION TO AMEND DEPARTMENTAL APPROPRIATIONS RESOLUTION NO. 01-03-17-06 WHEREAS, the Board of Supervisors approved a Departmental Appropriations Resolution on June 20, 2016 for all departments of the fiscal year beginning July 1, 2016 in accordance with Section 331.434, Subsection 6, Code of Iowa, and WHEREAS, the appropriations approved on June 20, 2016 are hereby amended in accordance with the attached sheet, for the following reasons: Old Vets Building: increase in the amount of $3,205.00 for Bldg Repairs-Maint.; General Services: decrease in the amount $3,205.00 Real Property Insurance; with no increase in current fiscal year taxes. PASSED, APPROVED, AND ADOPTED this 3rd day of January, 2017. AYES: /ss/ Tim Zoll, Steve Geerts, Jacob Hackman, David Tilkes, Dan Carolan. NAYS: None ATTEST: /ss/ Joan E. Knoll, Auditor. DEPARTMENT BEFORE INCREASE/ AFTER AMENDMENT DECREASE AMENDMENT Old Vets Bldg. $ 3,625.00 $ 3,205.00 $ 6,830.00 General Services $698,714.00 -$3,205.00 $ 695,509.00 SERVICE AREA: Administration $ 1,617,658.00 $ .00 $1,617,658.00 Motion by Carolan, Seconded by Hackman to adjourn at 12:50 PM. Roll Call: All Ayes. Motion Carried. The Board convened on Wednesday, January 4, 2017 at 9:30 AM with all the members present: Geerts, Zoll, Carolan, Hackman and Tilkes. The meeting was called to order by Chairman Zoll. Mail was opened and distributed. Also present were Ken Rasing, Todd Miller, and a member from the media. Megan Baltes and Rick Kramer met with the Board to present the FY 2017-2018 budget request in the amount of $10,000.00 for the City of New Hampton bike trail. The request will be considered within the context of the total county budget. Ken Rasing met with the Board to discuss the Master Matrix Resolution and Medical Examiner Investigator. County Assistance Director Wendy Burgart met with the Board to review FY 2017-18 budget. Treasurer Sue Breitbach met with the Board to review FY 2017-18 budget. County Coordinator of Disability Services Bobbi Jo O’Donnell met with the Board to review FY 2017-18 budget. Chickasaw County Tourism Director/ Coordinator Jason Speltz met with the Board to review FY 2017-18 budget and a departmental update. Also present was Teresa Rasmussen. The Board recessed at Noon and reconvened at 1:00 PM. Sheriff Marty Hemann met with the Board to review FY 2017-18 budget. Motion by Carolan, Seconded by Tilkes to adjourn at 2:50 PM. Roll Call: All Ayes. Motion Carried. ____________________________________ Tim Zoll, Chairman Board of Supervisors ATTEST: ___________________________________ Joan E. Knoll, Auditor
 
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