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Home :: Board of Supervisors :: Meeting Minutes December 13, 2018
 
Monday, April 10, 2017 - Friday, April 14, 2017

COUNTY BOARD MINUTES APRIL 10 & APRIL 14, 2017 The Board convened on Monday, April 10, 2017 at 8:30 A.M. with all the members present: Zoll, Geerts, Tilkes, Carolan, and Hackman. The meeting was called to order by Chairman Zoll. Mail was opened and distributed. Motion by Geerts, Seconded by Tilkes to approve agenda for April 10, 2017. Roll Call: All Ayes. Motion Carried. HR Consultant Paul Greufe via phone conference met with the Board for an exempt strategy session-Iowa Code Section 20; Section 17.3 Union Negotiations. Motion by Carolan, Seconded by Hackman to approve Board Minutes for April 3, 2017. Roll Call: All Ayes. Motion Carried. Motion by Hackman, Seconded by Geerts to approve Quarterly reports for Auditor, Recorder and Sheriff ending March 31, 2017, subject to audit. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Carolan to approve the fireworks permit for Aaron Rethamel. Roll Call: All Ayes. Motion Carried. Custodian Dave Gorman met with the Board to discuss key policy at the Community Services Building. Also present was Public Health and Home Care Services Administrator Kathy Babcock. Motion by Hackman, Seconded by Carolan to rescind the motion dated April 3, 2017. Roll Call: All Ayes. Motion Carried. The motion dated April 3, 2017 was as follows: Motion by Hackman, Seconded by Carolan to approve the Access/Policy & Procedures for the Community Services Building (CSB) effective April 3, 2017 and a map of the facility with the corresponding letters is also included. Roll Call: All Ayes. Motion Carried. Discussion followed. The Access/Policy & Procedures for the Community Services Building (CSB) will be reviewed by the Board and the number of key(s) to be issued will be discussed at the next meeting. The Board tabled the discussion for the parking lot at the Jail Building until the next meeting. Member from the media present at 9:20 AM. Regional Coordinator of Disability Services Sheila Kobliska met with the Board. Also present was Janet Larsen and Sheriff Marty Hemann. Motion by Tilkes, Seconded by Carolan to acknowledge the resignation of Sheila Kobliska as Regional Coordinator of Disability Services effective April 21, 2017. Roll Call: All Ayes. Motion Carried. Sheila Kobliska also discussed with the Board the Interim General Assistance Director and committee assignments and positions. Motion by Carolan, Seconded by Hackman to appoint Janet Larsen as the Interim General Assistance Director effective April 10, 2017 and as per the recommendation of the Regional Coordinator of Disability Services. Roll Call: All Ayes. Motion Carried. Motion by Tilkes, Seconded by Hackman to approve the rate of pay for the position of General Assistance Director to Janet Larsen as the Interim General Assistance Director effective April 10, 2017. Roll Call: All Ayes. Motion Carried. Sheila Kobliska discussed with the Board the Committee Assignments and various Boards that Ms. Kobliska served for Chickasaw County. The Board tabled the discussion until next week to give Sheila Kobliska to contact various department heads. Motion by Hackman, Seconded by Carolan to acknowledge the resignation of Jane Zwanziger as Part-time on call matron effective March 29, 2017. Roll Call: All Ayes. Motion Carried. The County Engineer Dusten Rolando met with the Board to discuss road departmental activities. Topics included: maintenance and service of vehicles; maintenance of gravel roads; entrance permits, reviewing; CMP pipe all delivered; MSHA training, Wednesday, recertification; work orders, several locations; removing snow equipment; sign repair, opening & closing road closures; spot rocking in several locations; motorgraders out blading when not raining; brushing of bridges; day labor protects; start Ivanhoe Court; Boyd bridge, guardrail removed; start removal bridge; continue this week; V-18, PCC patching, paving, let May 8th; FY 18 IDOT budget to 5 year construction program, etc. Motion by Carolan, Seconded by Tilkes to approve the permit for Butler County REC to upgrade and relocate buried cable in the county right of way for services to 2335 Vanderbilt Avenue, Waucoma in Stapleton Township as per the recommendation of the County Engineer. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Hackman to approve the FY 2018 IDOT Secondary Road budget and 5 year construction program. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Carolan to acknowledge the resignation (retirement) of Richard Schnoefeld as Equipment Operator in the Secondary Road Department effective June 20, 2017. Roll Call: All Ayes. Motion Carried. IGHCP representatives Denis Ballard and Cindy Allen met with the Board to discuss the health insurance renewal for FY 17-18. A list of attendees on file in the Auditor’s Office. Ms. Ballard reviewed the renewal with the Board and gave an overview of the renewal process. Discussion followed. Motion by Hackman, Seconded by Geerts to approve the FY 17-18 Chickasaw County Health Insurance renewal as presented by IGHCP with a Zero percent (0%) increase in premiums. Roll Call: All Ayes. Motion Carried. The Department Heads and County officials wanted to know the cost share of percentages of the premiums and whether the percentages would be staying the same or the Board planned to change them as per the County Handbook. Discussion followed. Motion by Geerts to leave the percentages the same for Health Insurance as per County Handbook. Motion died for lack of Second. It was the consensus of the Board to follow the County Handbook Section VII: Compensation and Benefits 7.5 Insurance-Health Insurance Paragraph one: The County will pay 95% of the premium for each eligible regular full-time employee for single coverage with the employee paying 5% by payroll deduction. The County will pay 75% of the premium for family coverage with the employee paying 25% by a payroll deduction for a Health and Major Medical Group program chosen by the County Board of Supervisors. A vote was taken as follows: Ayes: Geerts, Hackman, Tilkes and Carolan. Nays: Zoll. The Consensus of the vote was 4 to 1. The Board recessed at 11:50 AM. and reconvened at 1:00 PM. EMA/911 Director AJ Seely met with the Board for a department update. Also present were County Attorney Pat Wegman and a member from the media. Mr. Seely informed the Board that the radio communication tower is erected, building installation is complete, equipment installed in the building and in the process of testing the repeaters in various locations. Mr. Seely also discussed with the Board the ISICS (Iowa Statewide Interoperability Communication Systems). Mr. Seely informed the Board that a single portable Motorola radio would cost approximately $5000.00 in which would be used to communicate with our system. Mr. Seely also discussed with the Board the EMA/911/Environmental Hlth secretary position. The EMA/911 acknowledge the resignation of the secretary at their April 6th Board meeting and begin the hiring process with the assistance of the HR consultant Paul Greufe and union protocol. Mr. Seely informed the Board that the interview team will consist of AJ Seely, Staci Schutte and Steve Geerts. The Alternate will be Deb Larsen. Mr. Seely also informed the Board the EMA/911 Board changed Mr. Seely’s status from “Non-Exempt” to “Exempt” as per Fair Labor Standards Act (FLSA) and from an hourly wage of $21.75 per hour to a salary of $50,000.00 and after the completion of the six (6) month introductory period the salary would be $55,712.80 effective April 10, 2017. AJ Seely discussed with the Board the Medical Examiner Investigator position. Discussion followed. The County Attorney will contact the General Liability Insurance Carrier for a progress report. Member from the media left at 1:45 PM. Sue Breitbach, Treasurer met with the Board to review and seek approval of quarterly report of bank balances for quarter ending March 31, 2017, with discussion following. Motion by Geerts, Seconded by Hackman to approve Treasurer’s Quarterly report of bank balances for quarter ending March 31, 2017, subject to audit. Roll Call: All Ayes. Motion Carried. Sue Breitbach also discussed with the Board the assignment of a Chickasaw County tax sale certificate. Discussion followed. Motion by Geerts, Seconded by Tilkes to assign the Chickasaw County tax sale certificate 15-0064 to Dennis Frank Knutson. Roll Call: All Ayes. Motion Carried. The Board discussed the Health/Flex Fund (8999) Fund-Restricted Fund to continue or discontinue the difference between Family and Single for the months of April, May and June 2017 from the department budgets. Discussion followed. Motion by Hackman, Seconded by Geerts to continue the difference between Family and Single for the months of April, May, and June 2017 from the department budgets and put in the Health/Flex Fund (8999) Fund-Restricted Fund. Roll Call: All Ayes. Motion Carried. Member from the media present at 2:50 PM. Conservation Board Director Brian Moore met with the Board for a departmental update. Mr. Moore informed the Board that Conservation received Federal share of FEMA money for the August, September 2016 flood event for road rock on various areas and repair of the Sluggo’s Pond dike and the Conservation Board authorized spending up to $14,000 for road rock and fill to repair the damaged caused by the 2016 flood. Brian Moore informed the Board that the Department of Transportation (DOT) property paperwork was sent to DOT and waiting for the deed. A meeting will be held by Five Star Coop Board where they will decide if they are going to allow the Conservation to use their property for a maintenance access and City of New Hampton and a private landowner for access routes. Mr. Moore informed the Board that bids were taken for removal of old door and installing new double doors in the basement of the Twin Ponds Nature Center and were opened. One bid was received from R.A. Crooks Construction, Ionia. The new doors will cost $6,350, the handicapped controls will cost $2,500, and labor will be $500 for a total cost of $9,350. Brian will contact the vendor to check the removal of the top glass and the side glass shortened to the top of the door frame. Mr. Moore informed the Board regarding the purchase of a used kayak trailer from CrawDaddy Outdoors, Waverly in the amount of $1,700. Mr. Moore informed the Board of the necessity to add another transform to the Airport Lake Park campground area and awaiting a proposal from MIEnergy. The Board discussed the Veterans Affairs Commission from a three to five member commission. Also present was Chairman James Geerts. Motion by Hackman, Seconded by Carolan to change from a three member to five members Veterans Affair Commission effective July 1, 2017 and as per Iowa Code Section 35B.3 and 35B.4. Roll Call: All Ayes. Motion Carried. The Board discussed the readvertisement of the Veteran Affairs Director/Administrator position. The County Auditor will begin the process with the Veteran Affairs Commission approval along with the HR Consultant Paul Greufe. Received and filed in the Auditor’s Office MMP Short Form for Annual Updates for Exeter Ltd-Exeter Site (ID#59543) in Section 14 of Bradford Township located at 2751 Exeter Avenue, Nashua, IA 50658 Received and filed in the Auditor’s Office MMP Short Form for Annual Updates for Donald Chambers-Don Chambers (ID#58948) in Section 8 of Deerfield Township located at 1195 150th Street, Ionia, IA 50645. Received and filed Jendro Sanitation rural recycling collection report for the month of April 2017. Received and filed in the Auditor’s Office Verification of County Receipt for Manure Management Plans & Plan Updates for Cyclone Poultry located in Section 10 of Bradford Township. Motion by Geerts, Seconded by Tilkes to adjourn at 3:55 PM. Roll Call: All Ayes. Motion Carried. The Board convened on Friday, April 14, 2017 at 9:00 A.M. with all the members present: Zoll, Geerts, Tilkes, Carolan, and Hackman. The meeting was called to order by Chairman Zoll. Mail was opened and distributed. The Board discussed the Medical Examiners Investigator position. Also present was County Attorney Pat Wegman, EMA/911 Director Austen Seely, Jim Cook, and member from the media. Motion by Hackman, Seconded by Carolan that the on call Certified Medical Examiner-Investigator position will be compensated at the rate of $150.00 per case. Roll Call: All Ayes. Motion Carried. The Board discussed the advertisement for the position and also reviewed the job description. Discussion followed. The advertisement will be placed in officials County newspapers (New Hampton and Nashua Reporter) the week of April 17, 2017 for the Certified Medical Examiner-Investigator position and the County Auditor will post the advertisement and job description in the Courthouse and place on the Chickasaw County website: www.chickasawcoia.org the advertisement, job description and employment application. The interview team will consist of Dr. Brinkman or designee, County Attorney Pat Wegman or Assistant County Attorney Mark Huegel and Sheriff Marty Hemann. Motion by Hackman, Seconded by Carolan to adjourn at 9:58 AM. Roll Call: All Ayes. Motion Carried. ____________________________________ Tim Zoll, Chairman Board of Supervisors ATTEST: ___________________________________ Joan E. Knoll, Auditor
 
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