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Monday, April 17, 2017 - Monday, April 17, 2017

COUNTY BOARD MINUTES APRIL 17, 2017 The Board convened on Monday, April 17, 2017 at 9:04 A.M. with all the members present: Zoll, Geerts, Tilkes, Carolan, and Hackman. The meeting was called to order by Chairman Zoll. Mail was opened and distributed. Motion by Geerts, Seconded by Hackman to approve agenda for April 17, 2017 with the cancellation of the 1:00 PM appointment and also moved the 1:30 PM appointment to 1:00 P.M. Roll Call: All Ayes. Motion Carried. Motion by Hackman, Seconded by Carolan to approve Board Minutes for April 10 and 14, 2017. Roll Call: All Ayes. Motion Carried. Northeast Iowa Community Action Representative David Boss met with Board to discuss a proposal for General Assistance. Also present were Sheila Kobliska, Janet Larsen and a member from the media. Mr. Boss reviewed the proposal with the Board. Mr. Boss informed the Board that Northeast Iowa Community Action would like the transition of the General Assistance effective July 1, 2017 and the services for the clients at the Department of Human Services Building. Mr. Boss informed the Board that Northeast Iowa Community Action is currently performing this service with other counties through a 28E Agreement. Mr. Boss informed the Board that Northeast Iowa Community Action would like to know by June 1, 2017 if Chickasaw County would like Northeast Iowa Community Action to provide General Assistance services. Mr. Boss will send a sample 28 E agreement for the Board to review. Janet Larsen and a member from the media left at 9:35 AM. Regional Coordinator of Disability Services Sheila Kobliska met with the Board to discuss the various boards and committees that she is a member which include Decat for Floyd, Mitchell and Chickasaw; HIPAA Privacy Officer; Northland Regional Housing Authority, and ADA Compliance officer. Also present was Kathy Babcock. Discussion followed. Motion by Hackman, Seconded by Tilkes to appoint Kathy Babcock to the Floyd, Mitchell, and Chickasaw Decatoratorization (Decat) Board and the Board will review after three months. Roll Call: Ayes: Hackman, Tilkes, Geerts, and Zoll. Nays: Carolan. Motion Carried. Discussion on the HIPAA Privacy Officer, Northland Regional Housing Authority, and ADA Compliance Officer. David Tilkes serves on the Northland Regional Housing Authority as Board of Supervisors representative and Sheila Kobliska will contact Northland Regional Housing Authority for contact information for Mr. Tilkes. After discussion and concerns, the Board decided to table the The HIPAA Privacy Officer and ADA Compliance officer at this time and the Board will review the committees after three months (August, 2017.) The County Engineer Dusten Rolando met with the Board to discuss road departmental activities. Topics included: maintenance and service of vehicles; maintenance of gravel roads; work orders in various locations on 190th Street; ditch cleaning permits, entrance permits; Friday night rain 2-3 inches, approximately 20 spots washouts; road repairs, pull rock out of ditches; crane inspection; sign repairs in various locations; opening and closing roads, signs, work orders; motorgraders, blading gravels; hauling spot rock in various locations; Ivanhoe Court, day labor, box culvert; 170th Street, bridge washout, hole, Friday opened; Boyd bridge, structure removed; utilities being moved, Boyd bridge; start work on substructure; Gilmore PCC patch, paving, proposals; FY 17 Budget amendment. Board of Health Member Chairperson Jim Cook met with the Board to discuss an amendment for the Sanitation Department for FY 16-17 County Budget. Also present was Kathy Babcock and Staci Schutte. Discussion followed. The Sanitation Department will submit a budget amendment request for FY 16-17 County Budget due to retirement of the director. County Social Services CEO Bob Lincoln met with the Board to discuss the coverage from County Social Services to serve Chickasaw County. Also present were Regional Coordinator of Disability Services Todd M. Rickert, Janet Larsen, Regional Coordinator of Disability Services Sheila Kobliska and a member from the media. Mr. Lincoln informed the Board that County Social Services (CSS) is arranging for Charles City staff to help Chickasaw County on a needed basis. Mr. Lincoln anticipants having someone in the Chickasaw County office within three (3) months. Mr. Lincoln informed the Board that they are still talking with County Social Services Board regarding the restructuring of the County Socials Services. The Board reviewed the letter from Cedar Valley RC & D. Currently Cedar Valley RC & D have a little over $42,000.00 in the account that was raised through our water quality, energy and new business assistance project assistance. Cedar Valley RC & D are recommending that a request for proposal (RFP) be sent to the seven sponsoring Soil and Water Conservation Districts (SWCD) and County Supervisors for them to respond with how they would use their share of the funds. Some examples of what the funds could be used for are: water quality and soil health programming, scholarships, water testing for projects, or matching funds for a project. They would like the Board’s decision by April 30, 2017. Supervisor Zoll informed the Board that there are 14 counties in which the funds will be disbursed. Discussion followed. Motion by Tilkes, Seconded by Hackman that Cedar Valley RC &D send Chickasaw County’s share of the funds be sent to the Chickasaw County Soil & Water Conservation District (SWCD). Roll Call: Ayes: Tilkes, Hackman, and Zoll. Nays: Carolan and Geerts. Supervisor Zoll will contact the Chickasaw County Soil and Water Conservation District and request how the funds will be spent. The Board discussed the Law & Emergency Management Center (LEMC) building lease agreement and the possible relocation of departments. Present was County Attorney Pat Wegman, Staci Schutte, Doug Welton, Dusten Rolando and a member from the media. Supervisor Hackman informed the Board that he contacted GROWMARK, Inc. (landlord) and there is no signed lease agreement on file between the landlord and Chickasaw County (LEMC building). The County has been paying the landlord on a monthly basis since January 1, 2015 for the offices of the County Attorney, Environment Health, Emergency Management and 911 located at 1928 Linn Drive, New Hampton, IA 50659. Discussion followed. Supervisor Hackman informed the Board that since there is no signed lease agreement on file, Supervisor Hackman made the following motion. Motion by Hackman to give the landlord a 60 day notice on the premises located at 1928 Linn Drive, New Hampton known as the Law & Emergency Management Center (LEMC), move the offices of the Environmental Health, EMA, & 911 to the County Social Services (MH-DD building located at 24 North Chestnut, New Hampton, Iowa, County Attorney’s office to the Secondary Road’s office located on 2nd floor of the Courthouse, and the Secondary Road’s office to the Main Shop located at 1990 Mission Avenue, New Hampton, Iowa. Discussion followed. Motion died for lack of second and after discussion concern of the various department heads. The Board tabled the matter until next week. The Board recessed at 12:10 PM and reconvened at 1:00 PM Custodian Dave Gorman met with the Board to discuss the key policy for the Community Services Building and the number of keys. Also present was Kathy Babcock. The Board reviewed the Access/Policy & Procedures for the Community Services Building (CSB). Discussion followed. Motion by Carolan, Seconded by Tilkes to approve the Access/Policy & Procedures for the Community Services Building (CSB) effective April 17, 2017. Roll Call: All Ayes. Motion Carried. The Board authorized Dave Gorman to proceed with the number of keys for the project. Mr. Gorman also gave a departmental update. The Board allowed claims. Received and filed in the Auditor’s Office Verification of County Receipt for Manure Management Plans & Plan Updates for Friends of Feather-Friends of a Feather, LLC (ID #) in Section 10 of Leroy Township located at N/A Piedmont Avenue, Sumner, IA 50674. Received and filed in the Auditor’s Office MMP Short Form for Annual Updates for JAGRABDP, LLC-(ID#65313) in Section 8 of Jacksonville Township located at 2381 150th Street, New Hampton, IA 50659. Motion by Hackman, Seconded by Carolan to adjourn at 1:50 PM. Roll Call: All Ayes. Motion Carried. ____________________________________ Tim Zoll, Chairman Board of Supervisors ATTEST: ___________________________________ Joan E. Knoll, Auditor
 
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