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Monday, May 15, 2017 - Wednesday, May 17, 2017

COUNTY BOARD MINUTES MAY 15 & 17, 2017 The Board convened on Monday, May 15, 2017 at 8:30 A.M. with all the members present: Zoll, Geerts, Tilkes, Carolan, and Hackman. The meeting was called to order by Chairman Zoll. Mail was opened and distributed. Motion by Geerts, Seconded by Tilkes to approve agenda for May 15, 2017. Roll Call: All Ayes. Motion Carried. Motion by Hackman, Seconded by Geerts to approve Board Minutes for May 8, 2017. Roll Call: All Ayes. Motion Carried. Sheriff Marty Hemann met with the Board to review estimates for repairs for two sheriffís vehicles during a pursuit. Also present was Cathy Knutson. Sheriff Hemann will submit the quotes to the General Liability Insurance Carrier. Deputy Assessor present at 8:40 AM. Motion by Tilkes, Seconded by Hackman to acknowledge the resignation of Krista Kobliska as dispatcher/jailer effective May 21, 2017 as per the recommendation of the County Sheriff. Roll Call: All Ayes. Motion Carried. Sheriff Marty Hemann discussed with the Board to begin the hiring process of a dispatcher/jailer due to the recent vacancy. It was the consensus of the Board to authorize the Sheriff to begin the hiring process for a dispatcher/jailer. Deputy Assessor Ray Armel met with the Board to discuss the Assessorís Request for an Auditorís Plat. Also present were Assistant County Attorney Mark Huegel, County Engineer Dusten Rolando, Staci Schutte, AJ Seely, Judy Funk, and HR Consultant Paul Greufe. Motion by Geerts, Seconded by Hackman to acknowledge Assessorís Request for an Auditorís Plat for and including the following parcels: 190227325001 Meyer, Daniel T. & Marilyn J. as trustees of the Daniel T. & Marilyn J. Meyer Family Trust 190228475006 Knutson, Dennis F. & Jo (JT) 190227350010 Knutson, Dennis F. & Jo Ann (JT) 190227350009 Ondrashek, Lawrence & Rosalin (JT) 190227350008 Klimesh, Sheila 190227350006 Ondrashek, Lawrence & Rosalin (JT) 190227350013 Hageman, Deanna 190227350012 Lane, Annette J. 190227350004 Attleson, Thomas O. & Hiroko (JT) 190227350003 Knutson, Derick J. & Terri L. (JT) 190227350002 Holy Name Cemetery Association 190227350001 Jerico Evangelical Lutheran Church 190228475005 Geerts, Susan K. 190122840003 Qualley, Bruce E. and reserving the right to assume initial costs for surveying, platting, and recording of the Auditorís Plat and forty (40) year root package by the Abstractor for the above listed parcels. Roll Call: All Ayes. Motion Carried. Motion by Hackman, Seconded by Carolan to open the public hearing at 9:00 AM for FY 16-17 county budget amendment. Roll Call: All Ayes. Motion Carried. Also present were Staci Schutte, Dusten Rolando, Paul Greufe, AJ Seely, and Judy Funk. No written or verbal comments from the public. Motion by Geerts, Seconded by Tilkes to close the public hearing at 9:08 AM. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Carolan to adopt and authorize Chairman Signature on the FY 2016-2017 County Budget Amendment. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Carolan to approve Resolution to amend departmental Appropriations. Roll Call: All Ayes. Motion Carried. RESOLUTION TO AMEND DEPARTMENTAL APPROPRIATIONS RESOLUTION NO. 05-15-17-22 WHEREAS, the Board of Supervisors approved a Departmental Appropriations Resolution on June 20, 2016 for all departments of the fiscal year beginning July 1, 2016 in accordance with Section 331.434, Subsection 6, Code of Iowa, and WHEREAS, the appropriations approved on June 20, 2016 are hereby amended in accordance with the attached sheet, for the following reasons: Secondary Road: increase in the amount of $850,000.00 for Rock and FEMA for Flood Materials and Labor; Conservation: increase in the amount of $8,500.00 for rock; MH-DD Bldg: increase in the amount of $3000.00 for telephone/Internet services, custodial and custodial supplies; Environmental Health: increase in the amount of $17,423.00 for Salary and Fringe Benefits due to the retirement of Director and well testing/reimbursement to well owners with no increase in current fiscal year taxes. PASSED, APPROVED, AND ADOPTED this 15th day of May, 2017. AYES: /ss/ Tim Zoll, Steve Geerts, Jacob Hackman, David Tilkes, and Dan Carolan. NAYS: None ATTEST: /ss/ Joan E. Knoll, Auditor DEPARTMENT BEFORE INCREASE/ AFTER AMENDMENT DECREASE AMENDMENT Environmental Hlth. $ 154,209.00 $ 17,423.00 $ 171,632.00 MH-DD Bldg $ 10,760.00 $ 3,000.00 $ 13,760.00 Conservation $ 446,536.00 $ 8,500.00 $ 455,036.00 Secondary Road $ 5,398,660.00 $ 850,000.00 $ 6,248,660.00 SERVICE AREA: Physical Hlth & $ 1,805,254.00 $ 17,423.00 $ 1,822,677.00 Social Services Mental Hlth, ID & DD $ 825,365.00 $ 3,000.00 $ 828,365.00 County Environment & $ 719,532.00 $ 8,500.00 $ 728,032.00 Education Roads-Transportation $ 5,158,330.00 $ 850,000.00 $ 6,008,330.00 Motion by Geerts, Seconded by Tilkes to approve Resolution for Interfund Operating Transfer. Roll Call: All Ayes. Motion Carried. RESOLUTION NO.05-15-17-23 RESOLUTION FOR INTERFUND OPERATING TRANSFERS WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the General Basic Fund to the Landfill Fund during the FY 2016-2017 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The total maximum transfers from the General Basic Fund to the Landfill Fund for the fiscal year beginning July 1, 2016 shall not exceed $7,500. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund. 3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 15th of May, 2017 the vote thereon being as follows: AYES: /ss/ Tim Zoll, Steve Geerts, Jacob Hackman, David Tilkes, and Dan Carolan. NAYS: None. ATTEST: /ss/ Joan E. Knoll Auditor Motion by Geerts, Seconded by Tilkes to approve Resolution for Interfund Operating Transfer. Roll Call: All Ayes. Motion Carried. RESOLUTION NO. 05-15-17-24 RESOLUTION FOR INTERFUND OPERATING TRANSFER WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the Rural Services Basic Fund to the Landfill Fund during the FY 2016-2017 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The total maximum transfers from the Rural Services Basic Fund to the Landfill Fund for the fiscal year beginning July 1, 2016 shall not exceed $7,500. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund. 3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 15th day of May, 2017 the vote thereon being as follows: AYES: /ss/ Tim Zoll, Steve Geerts, Jacob Hackman, David Tilkes, and Dan Carolan. NAYS: None. ATTEST: /ss/ Joan E. Knoll Auditor The County Engineer Dusten Rolando met with the Board to discuss road departmental activities. Topics included: maintenance and service of vehicles; maintenance of gravel roads; work orders in various areas, field entrances; hauling patch rock, dust control locations; putting box on new truck chassis; box culvert 115th street, placed, move dirt this week; Boyd road bridge, west pier cap; east abutment drove pile, poured concrete also; west abutment shaping road bed, moving dirt; budget amendment FY 17 today; motorgrader quotes, review this week; equipment operator advertised; etc. Motion by Hackman, Seconded by Carolan to approve the FY 2016-2017 IDOT Secondary Road Budget Amendment as per the County Engineer and authorize Chairman Signature. Roll Call: All Ayes. Motion Carried. Judy Funk, representing Heartland Insurance Risk Pool met with the Board for the General Liability Insurance review and overview of the countyís insured schedules for property and equipment, with discussion following. Motion by Geerts, Seconded by Carolan to approve and authorize Chairman signature on the FY 2017-18 liability insurance renewal with Heartland Insurance Risk Pool. Roll Call: All Ayes. Motion Carried. Paul Greufe with PJ Greufe & Associates met with the department heads at 10:00 AM at the Courthouse in the Board Room to discuss HR topics. Department heads in attendance included Brian Moore, Ray Armel, Dusten Rolando, Kathy Babcock, Sue Breitbach, Cindy Messersmith, Staci Schutte, AJ. Seely, Jeremy McGrath, David Tilkes, Dan Carolan, Tim Zoll, Jacob Hackman, Steve Geerts, and Joan Knoll. Jeremy McGrath left at 10:45 AM. The Board recessed at 11:40 AM and reconvened at 12:34 PM. The Board reviewed the Veterans Affairs Commission Applications. Also present was HR consultant Paul Greufe. There were ten (10) applications for the Veterans Affairs Commission and only two (2) positions available of the five membersí Veterans Affairs Commission. Discussion followed. HR Consultant Paul Greufe met with the Board for an exempt strategy session-Iowa Code Section 20; Section 17.3 Union Negotiations at 12:43 PM and exited exempt strategy session at 12:58 PM. Mr. Greufe also discussed with the Board the Chickasaw County Employment application form. Paul Greufe will make the revisions for the Board to review. HR consultant Paul Greufe met with the Board to discuss Human Resources Consulting Services and other Human Resources topics. Motion by Carolan, Seconded by Geerts to enter into a 12 month contract (July 1, 2017 to June 30, 2018) for Human Resources Consulting Services with Paul Greufe of PJ Greufe & Associates at $1,500.00 per month for a total cost of $18,000.00. Roll Call: All Ayes. Motion Carried. Paul Greufe discussed with the Board the Chickasaw County Handbook. Also present were Ray Armel, John Murray, Brian Moore, and Sue Breitbach. Mr. Greufe will make the revisions that were discussed for the Board to review. The Board allowed claims. Received and filed in the Auditorís Office MMP Short Form for Annual Updates for Terry & Steven Schulz-Betten Site (ID# 65319) in Section 14 of Jacksonville Township located at 2616 150th Street, Lawler, IA 52154. Received and filed in the Auditorís Office MMP Short Form for Annual Updates for Terry & Steven Schulz-Dayton Site (ID #63719) in Section 22 of Dayton Township located at 1947 230th Street, New Hampton, IA 50659 Received and filed in the Auditorís Office MMP Short Form For Annual Update Bassett Pork-Chickasaw Farms LLC (ID# 65315) located at 1748 Asherton Avenue, Ionia, IA 50645. Motion by Carolan, Seconded by Hackman to adjourn at 2:55 PM. Roll Call: All Ayes. Motion Carried. The Board convened on Wednesday, May 17, 2017 at 5:00 PM. with all the members present: Zoll, Geerts, Tilkes, Carolan, and Hackman. The meeting was called to order by Chairman Zoll. Mail was opened and distributed. Also present were David Boss, Dean Speicher, Fulton Bjergum, Katie Boehmer, Julie A. Eckenrod, Troy Cox, Tom Jenn, Don Dixon, Sylvia Welter and a member from the media. Supervisors Hackman and Zoll presented an overview of the process of the County Commission of Veterans Affairs as prepared by the County Attorneyís Office. Discussion on whether to draw the names from a hat or interview process. Comments from the public regarding the process were discussed. Motion by Carolan, Seconded by Hackman to appoint Julie A. Eckenrod to the Veterans Affairs Commission for a two (2) year term (July 1-2017-June 30, 2019). Roll Call: Ayes: Carolan and Hackman. Nays: Geerts, Tilkes and Zoll. Motion Failed. Motion by Tilkes, Seconded by Hackman to appoint Katie Boehmer to the Veterans Affairs Commission for a two (2 ) year term (July 1-2017-June 30, 2019). Roll Call: All Ayes. Motion Carried. Katie Boehmer accepted the appointment to the Veterans Affairs Commission. Motion by Geerts, Seconded by Tilkes to appoint David Boss to the Veterans Affairs Commission for a three (3 ) year term (July 1-2017-June 30, 2020). Roll Call: Ayes: Geerts, Tilkes, Carolan and Zoll. Nays: Hackman. Motion Carried. David Boss accepted the appointment to the Veterans Affairs Commission Received and filed in the Auditorís Office Jendroís Sanitation Rural recycling collection route for the month of May 2017. Motion by Carolan, Seconded by Geerts to adjourn at 5:25PM. Roll Call: All Ayes. Motion Carried. ____________________________________ Tim Zoll, Chairman Board of Supervisors ATTEST: __________________________________ Joan E. Knoll, Auditor
 
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