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Monday, June 12, 2017 - Monday, June 12, 2017

COUNTY BOARD MINUTES JUNE 12, 2017 The Board convened on Monday, June 12, 2017 at 9:00 AM with all the members present: Hackman, Geerts, Zoll, Tilkes, and Carolan. The meeting was called to order by Chairman Zoll. Mail was opened and distributed. Motion by Geerts, Seconded by Tilkes to approve the agenda for June 12, 2017. Roll Call: All Ayes. Motion Carried. Motion by Hackman, Seconded by Carolan to approve the board minutes of June 5, 2017. Roll Call: All Ayes. Motion Carried. Custodian Dave Gorman met with the Board to open the sealed bid for the air conditioning repairs for the Courthouse. Dave Gorman informed the Board that he contacted four vendors for the project. Three of the four vendors were not interested in the project. Motion by Hackman, Seconded by Carolan to accept the bid from Mick Gage Plumbing and Heating in the amount of $2,036.00 for the air conditioning repairs for the Courthouse. Roll Call: All Ayes. Motion Carried. The Board discussed the relocation of the Veterans Affairs office, Department of Human Services and General Assistance office. Also present was Custodian Dave Gorman. Supervisor Hackman informed the Board that he contacted the Department of Human Services regarding the relocation of the Veterans Affairs office, General Assistance office, and Department of Human Services. Discussion followed. It is the consensus of the Board to relocate the following: Veterans Affairs office and General Assistance office to 910 East Main, New Hampton, Iowa and the Department of Human Services to 260 East Prospect, New Hampton, Iowa effective July 1, 2017. Treasurer Sue Breitbach met with the Board to review the 28E agreement with Department of Transportation and the Driver’s License. Also present was Assistant County Attorney Mark Huegel. Motion by Geerts, Seconded by Tilkes to enter into the 28E agreement with Department of Transportation for the Driver’s License Department as per the recommendation of County Treasurer and authorize Chairman Signature. Roll Call: All Ayes. Motion Carried. Assistant County Attorney Mark Huegel met with the Board to discuss the fireworks law changes. Discussion followed. The County Attorney’s will continue to research the matter and update the Board at a later date. The Board tabled the approval of the fireworks permit for Deb Christensen until the County Attorney’s Office further researches the fireworks law changes. Land Use Administrator Staci Schutte met with the Board for approval of a minor subdivision. Also present was Stephanie Bailey. Motion by Carolan, Seconded by Tilkes to approve Resolution for a minor subdivision for Larry DeSloover minor subdivision. Roll Call: All Ayes. Motion Carried. RESOLUTION 06-12-17-36 A RESOLUTION APPROVING THE MINOR SUBDIVISION PLAT OF PARCEL E IN PARCEL D IN THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 14, TOWNSHIP 95 NORTH, RANGE 11 WEST OF THE 5TH P.M., CHICKASAW COUNTY, IOWA. WHEREAS, ON THE 12th DAY of JUNE at a regular meeting by the Board of Supervisors, Chickasaw County, Iowa a minor subdivision plat of Parcel E in Parcel D in the Northwest Quarter of the Northwest Quarter of Section 14, Township 95 North, Range 11 West of the 5th P.M., Chickasaw County, Iowa was presented. WHEREAS, the minor subdivision plat of Parcel E in Parcel D in the Northwest Quarter of the Northwest Quarter of Section 14, Township 95 North, Range 11 West of the 5th P.M., Chickasaw County, Iowa has been considered and should be approved. NOW, THEREFORE, it is hereby resolved by the Board of Supervisors, Chickasaw County, Iowa that said Minor Subdivision Plat be approved, accepted and the Chairman is hereby directed to certify this Resolution of Approval. PASSED AND APPROVED on this 12th DAY of June 2017. /ss/ Tim Zoll, Chairman, Board of Supervisors ATTEST: /ss/ Joan E. Knoll, Auditor Motion by Hackman, Seconded by Geerts to approve Resolution authorizing an expenditure of up to $15,000.00 to help fund the Ionia Fire Station from the County Betterment portion of the local option sales tax. Roll Call: All Ayes. Motion Carried. RESOLUTION NO. 06-12-17-28 RESOLUTION AUTHORIZING AN EXPENDITURE OF UP TO $15,000.00 TO HELP FUND THE IONIA FIRE STATION FROM THE COUNTY BETTERMENT PORTION OF THE LOCAL SALES TAX. WHEREAS, Chickasaw County wishes to promote the general welfare and emergency services for rural residents within the County; and WHEREAS, the Ionia Fire Department is entirely made up of volunteers who have given of their time for many years as a service to rural residents, and WHEREAS, the Ionia Fire Department and Ionia Fire District is in the process of building a new fire station in Ionia to serve their fire district and the citizens of Chickasaw County, and WHEREAS, additional funding is required in order to build the new Ionia fire station. NOW, THEREFORE, BE IT RESOLVED THAT, the Chickasaw County Board of Supervisors hereby supports the building of a new Ionia Fire Station and authorizes the spending of up to $15,000 funding for the new Ionia Fire Station for the Ionia Fire Department and Ionia Fire District from the County Betterment portion of the Local Option Sales Tax. PASSED AND APPROVED by the Chickasaw County Board of Supervisors this 12th day of June, 2017. AYES: /ss/ Tim Zoll, Steve Geerts, Jacob Hackman, David Tilkes, Dan Carolan. NAYS: None. ATTEST: /ss/ Joan E. Knoll, Auditor. Motion by Tilkes, Seconded by Hackman to approve Resolution for Interfund Operating Transfer. Roll Call: All Ayes. Motion Carried. RESOLUTION NO. 06-12-17-29 RESOLUTION FOR INTERFUND OPERATING TRANSFERS WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the General Basic Fund to the General Supplemental Fund during the FY 2017-2018 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The total maximum transfers from the General Basic Fund to the General Supplemental Fund for the fiscal year beginning July 1, 2017 shall not exceed $400,000. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund. 3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 12th day of June, 2017 the vote thereon being as follows: AYES: /ss/ Tim Zoll, Steve Geerts, Jacob Hackman, David Tilkes, Dan Carolan. NAYS: None. ATTEST: /ss/ Joan E. Knoll, Auditor. Motion by Carolan, Seconded by Geerts to approve Resolution for Interfund Operating Transfer. Roll Call: All Ayes. Motion Carried. RESOLUTION 06-12-17-30 RESOLUTION FOR INTERFUND OPERATING TRANSFERS WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the General Basic Fund to the Landfill Fund during the FY 2017-2018 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The total maximum transfers from the General Basic Fund to the Landfill Fund for the fiscal year beginning July 1, 2017 shall not exceed $25,000. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund. 3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 12th day of June, 2017 the vote thereon being as follows: AYES: /ss/ Tim Zoll, Steve Geerts, Jacob Hackman, David Tilkes, Dan Carolan. NAYS: None. ATTEST: /ss/ Joan E. Knoll, Auditor. Motion by Tilkes, Seconded by Hackman to approve Resolution for Interfund Operating Transfer. Roll Call: All Ayes. Motion Carried. RESOLUTION 06-12-17-31 RESOLUTION FOR INTERFUND OPERATING TRANSFERS WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the General Basic Fund to the Ambulance Fund during the FY 2017-2018 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The total maximum transfers from the General Basic Fund to the Ambulance Fund for the fiscal year beginning July 1, 2017 shall not exceed $50,000. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund. 3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 12th day of June, 2017 the vote thereon being as follows: AYES: /ss/ Tim Zoll, Steve Geerts, Jacob Hackman, David Tilkes, Dan Carolan. NAYS: None. ATTEST: /ss/ Joan E. Knoll, Auditor. Motion by Geerts, Seconded by Carolan to approve Resolution for Interfund Operating Transfer. Roll Call: All Ayes. Motion Carried. RESOLUTION 06-12-17-32 RESOLUTION FOR INTERFUND OPERATING TRANSFER WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the Rural Services Basic Fund to the Landfill Fund during the FY 2017-2018 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The total maximum transfers from the Rural Services Basic Fund to the Landfill Fund for the fiscal year beginning July 1, 2017 shall not exceed $25,000. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund. 3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 12th day of June, 2017 the vote thereon being as follows: AYES: /ss/ Tim Zoll, Steve Geerts, Jacob Hackman, David Tilkes, Dan Carolan. NAYS: None. ATTEST: /ss/ Joan E. Knoll, Auditor. Motion by Carolan, Seconded by Hackman to approve Resolution for Interfund Operating Transfer. Roll Call: All Ayes. Motion Carried. RESOLUTION 06-12-17-33 RESOLUTION FOR INTERFUND OPERATING TRANSFER WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the Rural Services Basic Fund to the Secondary Road Fund during the FY 2017-2018 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The total maximum transfers from the Rural Services Basic Fund to the Secondary Road Fund for the fiscal year beginning July 1, 2017 shall not exceed $1,643,453.00. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund. 3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 12th day of June, 2017 the vote thereon being as follows: AYES: /ss/ Tim Zoll, Steve Geerts, Jacob Hackman, David Tilkes, Dan Carolan. NAYS: None. ATTEST: /ss/ Joan E. Knoll, Auditor. Motion by Hackman, Seconded by Geerts to approve Resolution FY 18 Department Appropriations. Roll Call: All Ayes. Motion Carried. RESOLUTION NO. 06-12-17-34 APPROPRIATIONS RESOLUTION WHEREAS, it is desired to make appropriations for all officers and departments for the fiscal year beginning July 1, 2017, in accordance with Section 331.434, Subsection 6, Code of Iowa. NOW THEREFORE, BE IT RESOLVED by the Chickasaw County Board of Supervisors of Chickasaw County, Iowa, as follows: Section 1. The amounts itemized by fund and by department or office is hereby appropriated as per adopted budget. Section 2. Subject to the provisions of other county procedures and regulations, and applicable state law, the appropriations authorized under Section 1 shall constitute authorization for the department or officer to make expenditures or incur obligations from the itemized fund, effective July 1, 2017. Section 3. In accordance with Section 331.437, Code of Iowa, no department or officers shall expend or contract to expend any money or incur any liability, or enter into any contract which by its terms involves the expenditures of money for any purpose in excess of the amounts appropriated pursuant to this Resolution. Section 4. If at any time during the 2017/2018 budget year the Auditor ascertains that the available resource of a fund that year will be less than said funds total appropriation, the Auditor shall immediately so inform the Board of Supervisors and recommend appropriate corrective action. Section 5. The Auditor shall establish separate accounts for the appropriations authorized in Section 1, each of which account shall indicate the amount of the appropriation, the amount charged thereto, and the encumbered balance. The Auditor shall report the status of such accounts to the applicable departments and officers monthly or quarterly during the fiscal year 2017/2018. Section 6. All appropriations authorized pursuant to this Resolution lapse at the close of business on June 30, 2018. PASSED, APPROVED, AND ADOPTED this 12th day of June, 2017, the vote thereon being as follows: AYES: /ss/ Tim Zoll, Steve Geerts, Jacob Hackman, David Tilkes, Dan Carolan. NAYS: None. ATTEST: /ss/ Joan E. Knoll, Auditor. 2017-2018 DEPARTMENT BUDGET APPROPRIATIONS ALLOWED BOARD OF SUPERVISORS: $ 233,976.00; AUDITOR/ELECTIONS: $326,453.00; TREASURER: $322,952.00; COUNTY ATTORNEY: $293,414.00; SHERIFF: $1,515,840.00; RECORDER: $159,329.00; SECONDARY ROAD: $5,823,794.00; VETERANS AFFAIRS: $46,202.00; CONSERVATION: $450,655.00; PUBLIC HEALTH & HOME CARE SERVICES: $1,273,771.00; WEED COMMISSIONER $350.00; DEPT. OF HUMAN SERVICES: $10,850.00; CARE FACILITY: $23,150.00; STATE DHS:$14,400.00; MEDICAL EXAMINERS:$39,100.00; COUNTY ASSISTANCE: $67,550.00; CLERK OF COURT: $51,000.00; SANITATION: $92,258.00; LIBRARIES: $120,338.00; AMBULANCE: $50,000.00; LAW ENFORCEMENT BLDG. (JAIL):$49,900.00; COMMUNITY SERVICES BLDG: $101,091.00; OLD VET BUILDING: $6,525.00; TOWNSHIP CLERK/TRUSTEES: $4,775.00; GENERAL SERVICES: $682,537.00; DATA PROCESSING: $272,387.00; HAZ MAT WASTE: $6,220.00; FAIR & 4-H: $18,750.00; SANITARY LANDFILL: $38,300.00; ASSESSOR: $437,714.00; UNEMPLOYMENT: $5,000.00; COUNTY MENTAL HEALTH: $848,452.00; MH-DD BLDG: $12,485.00; CONSERVATION ENHANCEMENT: $.00; SCHROEDER STEWARSHIP FUND: $700.00; EMER. MGEMENT COMMISSION: EMA-$122,930.00 GB-$ 151565= $274,495; E-911:$188,956.00; COUNTY E-911 DATA BASE: $13,288.00; RECORDER’S SURCHARGE: $2,500.00; RECYCLING: $21,324.00; CIVIL SERVICES COMMISSION: $600.00; LAND USE: $29,389.00; SAUDE: $1,700.00; K-9 UNIT: $6,800.00; DARE ACCOUNT: $450.00; CHICKASAW CO. TOURISM: $24,390.00; CAPITAL PROJECTS: $200,000.00 (Radio Tower Project-$100,000.00) NON DEPARTMENTAL: $105,000.00 Motion by Hackman, Seconded by Tilkes to approve Resolution for funding state credits for FY 2016-2017. Roll Call: All Ayes. Motion Carried. RESOLUTION 06-12-17-35 FOR FUNDING STATE CREDITS FY 2017-2018 WHEREAS, the State of Iowa has appropriated monies for fiscal year July 1, 2017 through June 30, 2018, which monies are insufficient to fund various local property tax credits/taxpayer exemptions fully, and WHEREAS, Iowa Code Section 25B.7 requires local governments to extend to the taxpayers only those portions of the property tax credits/taxpayer exemptions that are estimated by the Iowa Department of Revenue and Finance to be funded by the state of appropriations, and WHEREAS, The Iowa Department of Revenue and Finance has estimated the percentage of funding for the affected property tax credits/taxpayer exemptions as follows: Homestead credit at 100%; Low-income Elderly Disabled Credit at 100% and Military Exemption at 100% and WHEREAS, the Board finds that passing on the reduced state-reimbursed values of the homestead credits to the taxpayers in the County funds local governments has the greatest effect while impacting the largest number of persons with minimal effect, and therefore, in the public interest, NOW, THEREFORE, BE IT RESOLVED, pursuant to Iowa Code Section 25B.7 that the property tax credits/taxpayer exemptions in Chickasaw County for fiscal year July 1, 2017 through June 30, 2018, shall be funded as follows: Homestead Credit at 100%; Low-income Elderly Disabled Credit at 100% and Military Exemption at 100%. AYES: /ss/ Tim Zoll, Steve Geerts, Jacob Hackman, David Tilkes, Dan Carolan. NAYS: None. ATTEST: /ss/ Joan E. Knoll, Auditor. County Engineer Dusten Rolando met with the Board to discuss road departmental activities. Topics included: Sign repairs, one call over weekend patch pot holes on V-18 & 180th Street; Division 4 contract rock started; spot rocking for dust control locations; mowing hard surface roads; no contract rock hauling this week; mowing started side roads Ionia, New Hampton area; Boyd Bridge 9-beams set (1-to go); Johlas Quarry gradation; Road closure; entrance work, work orders in various areas; entrance and ROW permits in various locations normal shop activities; safety meeting, Chuck Goodman; cleaned up dirt pile Old Vets Building; new hoist system ordered, shop; motorgraders, touching up gravels; spot rock in various locations; cold patch Alta Vista area; mowing hard surface & gravels; edge rutting started; Division 4 rock started back up today; erosion control, several locations; Boyd Road bridge, decking; rock sample Johlas Quarry; I.D.O.T. Detour 346, dust control; tractor, mower, state bid; equipment operator interviews; INRCOG this week; etc. Motion by Carolan, Seconded by Tilkes to approve the closing of the bridge on White Way North of 195th Street as per the recommendation of the County Engineer. Roll Call: All Ayes. Motion Carried. Motion by Tilkes, Seconded by Hackman to approve Resolution for bridge postings as per the recommendation of the County Engineer. Roll Call: All Ayes. Motion Carried. RESOLUTION 06-12-17-27 WHEREAS, Chickasaw County completes an inspection of all bridges on the Secondary Road System of Chickasaw County and WHEREAS, part of this inspection involves the recalculation of the safe load capacity of any structure showing remarkable deterioration of the structural components of that structure and WHEREAS, that structural evaluation has resulted in the recommendation to reduce the safe load capacity that can be supported by certain structures, NOW, THEREFORE BE IT RESOLVED by the Chickasaw County Board of Supervisors on this 12th day of June, 2017 as provided in Sections 321.471, 321.472, and 321.473, Code of Iowa to erect and/or maintain weight limit signs in advance of the following bridges located on the Local Secondary Road Systems as follows: Bridge No. Location Gross Tons Multiple Posting 112491 E15-96-13 Safe for 1 Truck Only 113191 T28-97-12 420, 530,630 Passed and approved this 12th day of June, 2017. BOARD OF SUPERVISORS, Chickasaw County, Iowa /ss/ Tim Zoll, Steve Geerts, Jacob Hackman, David Tilkes Dan Carolan ATTEST: /ss/ Joan E. Knoll, County Auditor The Board received two sealed quotes for the construction of a new 40’x 50’ enclosed fence area surrounding the radio communications tower. Chairman Zoll opened the sealed quotes. Quotes received from River City Fence, Mason City, Iowa in the amount of $7,475.00 and Miller Fence & Flag, Waterloo, Iowa in the amount of $6,779.88. Also present were William Raine and EMA/911 Director AJ Seely per via phone conference. Discussion followed. EMA/911 Director AJ Seely will also review the proposals. Motion by Geerts, Seconded by Carolan to accept the quote from Miller Fence & Flag, Waterloo, Iowa in the amount of $ 6,779.88 for the construction of a new 40’ x 50’ enclosed fence area surrounding the radio communications tower. Roll Call: All Ayes. Motion Carried. The Board reviewed the integrated mental health contract DCAT2-17-047. Motion by Hackman, Seconded by Geerts to approve the integrated mental health contract DCAT2-17-047 from July 1, 2017 to June 30, 2018 and authorize Chairman Signature. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Tilkes to acknowledge the hiring of Stephanie Bailey as the EH/911 Secretary as per union (Clerical) contract effective June 12, 2017. Roll Call: All Ayes. Motion Carried. The Board allowed claims. Received and filed in the Auditor’s Office Jendro Sanitation rural recycling collection for the month of June 2017. Received and filed in the Auditor’s Office MMP Short Form for Annual updates for Bill Palmersheim (ID#61606) in Section 31 of Jacksonville Township located at 2225 130th Street, New Hampton, IA 50659. Received and filed in the Auditor’s Office MMP Short Form for Annual updates for Vanderbilt Avenue –Elliot Reicks((ID #69058-19) located at 1234 Union Avenue, Lawler, IA 52154. Received and filed in the Auditor’s Office MMP Short Form for Annual updates for Walter Wendland (ID# 63876) in Section 26 of Stapleton Township located at 3269 240th Street, Waucoma, IA 52171. Received and filed in the Auditor’s Office MMP Short Form for Annual updates for Gary Swestka (ID #59069) located at 19151 York Avenue, Cresco, IA 52136. Motion by Carolan, Seconded by Hackman to adjourn the meeting at 11:42 AM. Roll Call: All Ayes. Motion Carried. ____________________________________ Tim Zoll, Chairman Board of Supervisors ATTEST: _______________________________________ Joan E. Knoll, Auditor
 
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