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Monday, August 28, 2017 - Monday, August 28, 2017

COUNTY BOARD MINUTES AUGUST 28, 2017 The Board convened on Monday, August 28, 2017 at 9:00 A.M. with all members present: Zoll, Tilkes, Carolan, Geerts, and Hackman. The meeting was called to order by Chairman Zoll. Mail was opened and distributed. Also present was Assistant County Attorney Mark Huegel, Hacker, Nelson & Co. P.C. Representative Steve Samec, and a member from the media. Motion by Geerts, Seconded by Carolan to approve agenda for August 28, 2017. Roll Call: All Ayes. Motion Carried. Motion by Carolan, Seconded by Geerts to approve Board Minutes for August 21, 2017. Roll Call: All Ayes. Motion Carried. Sheriff Marty Hemann met with the Board to discuss the purchase of a laptop for the Sheriff’s vehicle. Also present was Data Processing Manager Doug Welton. Quotes received from Keltek Incorporated in the amount of $11,726.66 and Karl Emergency Vehicles in the amount of $7,981.54. Discussion followed. Motion by Geerts, Seconded by Carolan to authorize the purchase of a laptop for the Sheriff’s vehicle from Karl Emergency Vehicles in the amount of $7,981.54 as per the recommendation of the County Sheriff. Roll Call: All Ayes. Motion Carried. The Board discussed State Audit report County for the fiscal year ended June 30, 2016. Also present was Assistant County Attorney Mark Huegel, Hacker, Nelson & Co. P.C. Representative Steve Samec, County Attorney Pat Wegman, Sheriff Marty Hemann, and Data Processing Manager Doug Welton, and a member from the media. The state audit report has not been received and therefore no discussion followed and no possible action could be taken. Before the Supervisors could move forward, however, they heard objections from Hacker Nelson & Co. P.C. Representative Steve Samec andAssistant County Attorney Mark Huegel, who questioned why the item was placed on the agenda in the first place. Mr. Huegel asked the Board “Why is it on the agenda, and why does it say possible action” when you have not received the audit from the State yet?” Huegel asked noting the item had been placed on the agenda several times. Mr. Huegel said. “When you have that on the agenda, you’re supposed to have discussion about it. If you’re not going to talk about it, then don’t put it on the agenda.” Mr. Huegel said that putting the state audit item on the agenda week after week after week could be considered harassment of the Auditor and accounting firm that put the audit together, as the firm is compelled to send a representative to the meeting every time. Mr. Huegel suggested that the Supervisors wait until the they actually have the audit on hand before they put it on the agenda. Supervisor Zoll apologize to Mr. Huegel but took no action. . Mark Huegel, Pat Wegman, Steve Samec, Marty Hemann and Doug Welton left at 9:25 AM. The Board reviewed the Access/Policy & Procedures for the Chickasaw County Services Building (CCSB). Discussion regarding ventilation in the mechanical room. Supervisor Geerts will contact Custodian Dave Gorman this week and update the Board at a later date. The mechanical room will use a key button lock system. Public Health and Home Care Services Administrator Kathy Babcock met with the Board to discuss the upcoming flu vaccine. . It was consensus of the Board to authorize the Public Health and Home Care Services Agency to be the contract agency to administer to Chickasaw County employees the annual flu vaccine for Wednesday, September 27, 2017and submits the bill to their health insurance providers. Roll Call: All Ayes. Motion Carried. Kathy Babcock will send a payroll stuffer to the Auditor’s Office to remind employees of the upcoming flu vaccine clinic. The Board also discussed with Kathy Babcock the possibility of the relocation of the County Social Services (CSS) Secretary at the Community Services Building. Supervisor Hackman informed the Board that CSS would like an office space for that department, moving all files to Floyd County, and the CSS secretary works approximately 10 to 15 hours a week. Kathy Babcock will contact other facilities for the Star Mentoring Coordinator and Supervisor Hackman will update the Board after the County Social Services meeting on Wednesday, August 30, 2017. County Engineer Dusten Rolando met with the Board to discuss road departmental activities. Topics included work orders in various areas; flood repair work at Cheyenne Avenue and 210th Street; permits, driveways and ditch cleaning; normal shop activities, sign repair in various areas; Division 3 rock completed; spot rock in various locations; spraying guardrail; blades out, gravels; day labor box culvert; Boyd road, dirt work, up to grade; modified subbase hauled in, concrete this week; Gilmore Avenue crushing, removed pavement; pavement markings complete; V14 paving check plans; ISAC, Des Moines, etc. The Board reviewed Secondary Road DOT annual report. Member from the media left at 10:22 AM. Conservation Board Director Brian Moore met with the Board to discuss the roof at the Twin Ponds Nature Center and the funding options. Brian Moore contacted our General Liability Carrier and they Indicated that since the Twin Ponds has shingles on now it would be replacement cost of shingles also. The Board discussed options for a steel roof. Brian Moore informed the Board that there were different options from the two vendors and Brian Moore was looking at a couple of the options. The funding would be coming from the Conservation Budget plus monies from the General Liability Insurance Carrier, and not purchasing a skid loader until the next year’s budget for the roofing project. The Auditor will contact the General Liability Insurance Carrier to see if there is an expiration date when the new roof would have to be completed. The roof would be a steel roof with exposed fasteners. Supervisor Geerts and Carolan would like Conservation Board to look at the option of steel roof with hidden fasteners, but that would be an additional cost. Also some of the Supervisor thought that the Conservation Board should look at other vendors for more options. Brian Moore will take the information back to the Conservation Board. Mr. Moore informed the Board that the Capital Projects monies could only be used for habitat preservation, land acquisition or equipment for the purpose of preserving the conservation property. Mr. Moore also discussed with the Board that the Conservation Board would like to take some of the acres out of production and put in habitat (Troyna and Flick Property) but would be discussed further after the leases expires. Prairie View Administrator/CEO Sylvia Mork met with the Board to introduce new personnel at Prairie View. Environmental Services Staff member Ron Reierson and Site Coordinator Melissa Hammond were also present. Introductions were made. Ron Reierson reviewed with the Board a list of repairs completed, repairs to do, and repairs to watch. Doreen Cook and Jim Cook met with the Board to discuss the use of the Courthouse grounds and facility (bathroom) for the Quilt of Valor ceremony scheduled for September 11, 2018 (Patriots Day). The Board will research the policy and contact Doreen Cook of their decision at a later date. Received and filed in the Auditor’s Office Stapleton Township Summary Report of Receipts and Disbursements for FY 2016-2017. Received and filed in the Auditor’s Office Richland Township Summary Report of Receipts and Disbursements for FY 2016-2017. Received and filed in the Auditor’s Office Dresden Township Summary Report of Receipts and Disbursements for FY 2016-2017. Received and filed in the Auditor’s Office MMP Short Form for Annual Updates for Zwanziger Site (ID #59516) located at 1351 260th Street, Nashua, IA 50658. Received and filed in the Auditor’s Office Jacksonville Township Summary Report of Receipts and Disbursements for FY 2016-2017. Received and filed in the Auditor’s Office New Hampton Rural Township Summary Report of Receipts and Disbursements for FY 2016-2017. Received and filed in the Auditor’s Office MMP Short Form for Annual Updates for Rosewood Creek, LLC 60643 (ID #60643) in Section 23 of Jacksonville Township located at 1020 Pembroke Avenue, P.O. Box 150, Lawler, IA 52154. Motion by Carolan, Seconded by Tilkes to adjourn at 11:45 AM. Roll Call: All Ayes. Motion Carried. ____________________________________ Tim Zoll, Chairman Board of Supervisors ATTEST: __________________________________ Joan E. Knoll, Auditor
 
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