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Monday, December 4, 2017 - Tuesday, December 5, 2017

COUNTY BOARD MINUTES DECEMBER 4 & 5, 2017 The Board convened on Monday, December 4, 2017 at 9:00 A.M. with all members present: Zoll, Tilkes, Carolan, Geerts, and Hackman. The meeting was called to order by Chairman Zoll. Mail was opened and distributed. Also present were Rick Holthaus, Assessor Doug Welton, Engineer County Assistant John Murray and the media present at 9:04 AM. Motion by Hackman, Seconded by Geerts to approve agenda for December 4 & 5, 2017 with the deletion of the 10:00 AM appointment scheduled for December 5, 2017. Roll Call: All Ayes. Motion Carried. Motion by Hackman, Seconded by Geerts to approve Board Minutes for November 27 & 28, 2017. Roll Call: All Ayes. Motion Carried. Public Health & Home Care Administrator Kathy Babcock met with the Board to discuss the tobacco substance abuse complaint on the Courthouse grounds. Kathy Babcock informed the Board that she received a letter from the Iowa Department of Public Health regarding a complaint was reported on October 30, 2017 at approximately 10:30 AM. The alleged violation was observed on the grounds of a public building (Courthouse). This is a potential violation of the following requirements of the Iowa Code 142D, the Smokefree Air Act. Kathy Babcock will contact other counties, investigate whether a policy should be developed or use the Smokefree Air Act since 2008, and provide the options to the Board for their decision at the next Board meeting. Doug Welton and John Murray left at 9:15 AM. Recorder Cindy Messersmith met with the Board to reviewed FY 2018-19 budgets. Assistant County Attorney Mark Huegel met with the Board to approve the outside consulting agreement. Also present was Recorder Cindy Messersmith. The Board reviewed the agreement. Motion by Carolan, Seconded by Geerts to enter into an agreement for temporary clerical services between Chickasaw County and Eleanore Martin at the rate of $16.00 per hour for a 12 week period effective December 5, 2017. Roll Call: All Ayes. Motion Carried. Assistant County Engineer John Murray met with the Board to discuss road departmental activities. Topics included D.C. leveling Alta Vista dirt pile, entrances etc; FEMA documentation; service and repair vehicles; all motorgraders dressed and ready for Winter; all one-ways ready for Winter; sign survey and sign repair; brushing and ditch cleaning; Cheyenne letting documents, computer issues; construction project close out; etc. Motion by Hackman, Seconded by Geerts to accept the resignation of Ed Durnan as mechanic for the Secondary Road Department effective December 26, 2017. Roll Call: All Ayes. Motion Carried. HR Green Representative Greg Brennan met with the Board to review the FY 17-18 and FY 18-19 landfill contracts. Also present was Land Use Administrator Staci Schutte. Motion by Hackman, Seconded by Geerts to approve the FY 17-18 and FY 18-19 landfill contracts as presented and authorize Chairman Signature. Roll Call: All Ayes. Motion Carried. Land Use Administrator Staci Schutte met with the Land Use Administrator Staci Schutte met with the Board for the approval of Peter and Lisa Reicks minor subdivision. Motion by Carolan, Seconded by Hackman to approve the minor subdivision for Peter and Lisa Reicks as per the recommendation of the Land Use Administrator. Roll Call: Ayes: Hackman, Geerts, Carolan, Tilkes and Zoll. Motion Carried. RESOLUTION 12-04-17-47 A RESOLUTION APPROVING THE MINOR SUBDIVISION PLAT OF PARCELS B, C AND D IN THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 21, TOWNSHIP 96 NORTH, RANGE 11 WEST OF THE 5TH P.M., CHICKASAW COUNTY, IOWA. WHEREAS, ON THE 4th DAY of December at a regular meeting by the Board of Supervisors, Chickasaw County, Iowa a minor subdivision plat of Parcels B, C and D in the Northwest Quarter of the Northwest Quarter of Section 21, Township 96 North, Range 11 West of the 5th P.M., Chickasaw County, Iowa was presented. WHEREAS, the minor subdivision plat of Parcels B, C and D in the Northwest Quarter of the Northwest Quarter of Section 21, Township 96 North, Range 11 West of the 5th P.M., Chickasaw County, Iowa has been considered and should be approved. NOW, THEREFORE, it is hereby resolved by the Board of Supervisors, Chickasaw County, Iowa that said Minor Subdivision Plat be approved, accepted and the Chairman is hereby directed to certify this Resolution of Approval. PASSED AND APPROVED on this 4th DAY of DECEMBER 2017. /ss/ Tim Zoll, Chairman, Board of Supervisors ATTEST: /ss/ Joan E. Knoll, Auditor. County Librarians met with the Board to present their FY 2018-19 budget funding request. Those present were Cathy Humpal, Lawler Public Library Director, LaVonne Hartson, Board Member of the Fredericksburg Public Library, Carrie Becker, New Hampton Public Library Director, Heather Hackman, Nashua Public Library Director, Mariellen Dietz, Board Member of the Nashua Public Library, Katie Rich, Upham Memorial Library Director, Katie Rich acted as spokesperson. The request of $ 123,948.00 was received and placed on file for consideration within the total context of the FY 2018-19 county budget. The Board recessed at 11:25 AM and reconvened at 1:00 PM. Mike Gorman met with the Board to discuss tire business. Also present were Carrie Kuennen, Rick Holthaus, Assistant Engineer John Murray, Shop Foreman Dave Bonfig and HR Consultant Paul Greufe. Mr. Gorman addressed his concerns to the Board and Hanson Tire Service to have the opportunity to service the county vehicles. HR Consultant Paul Greufe met with the Board to discuss the following topics: Propose change to Board meetings and agendas process, discuss data processing manager position and discuss department head training. Also present were County Attorney Jennifer Schwickerath, Deputy Assessor Ray Armel, Assessor Doug Welton, Rick Holthaus, Doreen Cook, and a member from the media. Mr. Greufe presented to the Board a sample of the Board meetings and agenda process from Scott County for the Board’s review. He informed the Board that this can be changed at any time, packet could be e-mailed to the Supervisors before the meeting to review all the materials; etc. The possible deadline if the process is approved is by Wednesday at Noon and each department would have to send a memo to the Auditor of the subject matter and any materials to be discussed. 2. The data processing manager position will stay in house as is and no job description will be needed at this time. 3. Mr. Greufe discussed with the Board a department head meeting and training scheduled on December 20, 2017 at 1:00 PM for approximately 2 hours. Mr. Greufe will e-mail the department head an agenda. Compensation Board Chairman Steve Lynch met with the Board to present FY 2018-19 Compensation Board Recommendation for the elected officials for FY 18-19. Also present were Kurt Croell, Mike Kennedy, Roger Hansen, Sheriff Marty Hemann, Deputy Sheriff Reed Palo, Assistant County Attorney Mark Huegel, Tammy Robinson, Deputy Assessor Ray Armel, Doreen Cook; Treasurer Sue Breitbach, Rick Holthaus, Assessor Doug Welton. Compensation Board members Kurt Croell, Mike Kennedy, and Roger Hansen addressed the Board the reasons for the Compensation Board recommendations. The Compensation Board recommend the following compensation for the County Elected Officials for FY 2018-19 as follows: Supervisors $35,000; Sheriff $83,000; Auditor $65,000; Treasurer $65,000; Recorder $65,000; and Attorney $107,000. Motion by Carolan, Seconded by Tilkes to adjourn at 2:15 PM. Roll Call: Roll Call: All Ayes. Motion Carried. The Board convened on Tuesday, December 5, 2017 at 9:30 A.M. with all the members present: Zoll, Tilkes, Geerts, Carolan, and Hackman. The meeting was called to order by Chairman Zoll. Mail was opened and distributed. Also present was Assistant County Attorney Mark Huegel. Sheriff Marty Hemann met with the Board to discuss the purchase of a mobile camera. The Board reviewed the quote from Digital-Ally in the amount of $2,625.00. Motion by Geerts, Seconded by Carolan to accept the quote from Digital-Ally in the amount of $2,625.00 for a mobile camera as per the recommendation of the County Sheriff. Roll Call: All Ayes. Motion Carried. Sheriff Hemann also gave a departmental update. Sheriff Hemann and Assistant County Attorney Huegel left at 10:00 AM. The Board and the Auditor Joan E. Knoll reviewed some of the misc. budgets for FY 18-19. Received and filed in the Auditor’s Office MMP Short Form for annual updates for FO92 –Christensen Farms (ID #58128) located at 1529 310th Street, Nashua, IA 50658. Motion by Carolan, Seconded by Tilkes to adjourn at 11:10 AM. Roll Call: All Ayes. Motion Carried. The Conference Board met on Tuesday, December 5, 2017 at 6:00 PM at the Community Services Building, 260 East Prospect Street, New Hampton, Iowa with all members present: Zoll, Tilkes, Carolan, Geerts, and Hackman. ____________________________________ Tim Zoll, Chairman Board of Supervisors ATTEST: __________________________________ Joan E. Knoll, Auditor
 
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