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Home :: Board of Supervisors :: Meeting Minutes June 23, 2018
 
Monday, January 1, 2018 - Friday, February 2, 2018

COUNTY BOARD MINUTES JANUARY 1 & 2, 2018 The Courthouse and offices were closed-To observe New Year’s Day. The Board convened on Tuesday, January 2, 2018 at 9:30 A.M. with all members present: Zoll, Geerts, Tilkes, Hackman, and Carolan. The meeting was called to order by Chairman Tim Zoll. Mail was opened and distributed. Also present were Rick Holthaus, Deb Larsen, Marty Hemann, and Ben Scholl and a member from the media. Motion by Geerts, Seconded by Hackman to approve agenda for January 1-2, 2018. Roll Call: All Ayes. Motion Carried. Motion by Carolan, Seconded by Tilkes to approve Board Minutes for December 27, 2017. Roll Call: All Ayes. Motion Carried. The Chairman Zoll took nominations from the floor for the 2018 Chairperson. Motion by Geerts to nominate Zoll as the 2018 Chairperson. Motion died for lack of second. Motion by Carolan, Seconded by Tilkes to nominate Hackman as the 2018 Chairperson. Roll Call: Carolan, Tilkes, Hackman and Zoll. Nays: Geerts. Motion Carried. Motion by Carolan, Seconded by Hackman for nominations to cease. Roll Call: All Ayes. Motion Carried. Supervisor Hackman accepted the nomination from the floor for the 2018 Chairperson. Chairman Hackman took nominations from the floor for the 2018 Vice-Chairperson. Motion by Tilkes to nominate Geerts as the 2018 Vice-Chairperson. Motion died for lack of second. Motion by Carolan, Seconded by Zoll to nominate Zoll as the 2018 Vice-Chairperson. Roll Call: Ayes: Carolan, Zoll, Geerts, Tilkes, and Hackman. Motion Carried. Supervisor Zoll accepted the nomination from the floor for the 2018 Vice-Chairperson. Motion by Geerts, Seconded by Zoll to appoint Board members to the following committee’s assignments. Roll Call: All Ayes. Motion Carried. Deb Larsen addressed the Board regarding the appointment to the 911 and Emergency Management Commission. Also an e-mail letter from Jason Rude (1st responder) was received. 911 Chairperson: Steve Geerts and Jacob Hackman as Alternate Emergency Management Commission: Steve Geerts and David Tilkes as Alternate Chickasaw County Child Abuse and Prevention Council: Pastor Kevin Frey and Jacob Hackman as Alternate Eastern Iowa Tourism Association: Jason Speltz and Steve Geerts as Alternate First Judicial District Department of Correctional Services: Tim Zoll and Dan Carolan as Alternate Motion by Carolan, Seconded by Geerts to appoint Dr. Lucas Brinkman, MD as Chief Medical Examiner and all other physicians as Deputy Medical Examiners for 2018. Roll Call: All Ayes. Motion Carried. Motion by Tilkes, Seconded by Carolan to appoint Jeremy McGrath, James Cook, and Toni Friedrich as Medical Examiner Investigators for 2018. Roll Call: All Ayes. Motion Carried. Floyd-Mitchell-Chickasaw Decatoratorization Board: Kathy Babcock Floyd-Mitchell-Chickasaw County Landfill: Tim Zoll and David Tilkes as Alternate F-M-C Community Empowerment Board: Tim Zoll County Social Services: Jacob Hackman and Dan Carolan as Alternate Heartland Insurance Risk Pool 28-E Agreement Representative: Tim Zoll and Joan E. Knoll as Alternate Iowa Governmental Health Care Plan Board (IGHCP) Representative: Steve Geerts and Tim Zoll as Alternate INRCOG Regional Transit: Steve Geerts INRCOG TEA 23: Steve Geerts Iowa Northland Regional Council of Governments: Steve Geerts Iowa Northland Regional Housing Council: David Tilkes Iowa Northland Regional Housing Authority: David Tilkes Juvenile Detention First and Second Judicial District 28-E Agreement: Dan Carolan and Tim Zoll as Alternate Local Board of Health-3 year term (2018-2021): Dan Carolan Northeast Iowa Community Action Program: David Tilkes and Dan Carolan as Alternate Pathways & Cedar Valley Mental Health: Jacob Hackman Regional Hazardous Materials Respond Group: Steve Geerts and Dan Carolan as Alternate Resource Conservation and Development Commission: Dan Carolan and Tim Zoll as Alternate Resource Enhancement and Protection: Tim Zoll Turkey River Watershed Project: Dan Carolan and David Tilkes as Alternate Cedar River Watershed Project: Tim Zoll and David Tilkes as Alternate Upper Wapsipinicon River Watershed Project: Steve Geerts and Jacob Hackman as Alternate Northeast Iowa Resource, Conservation & Development: Dan Carolan and David Tilkes as Alternate Cedar Valley Resource, Conservation & Development: Tim Zoll and David Tilkes as Alternate Workforce Development: David Tilkes Courthouse Security Committee: Jacob Hackman Motion by Geerts, Seconded by Tilkes to adopt and authorize Chairman Signature on the 2018 Master Matrix Resolution. Roll Call: All Ayes. Motion Carried. RESOLUTION # 01-02-18-01 CONSTRUCTION EVALUATION RESOLUTION WHEREAS, Iowa Code section 459.304(3) sets out the procedure if a board of supervisors wishes to adopt a “construction evaluation resolution” relating to the construction of a confinement feeding operation structure; and WHEREAS, only counties that have adopted a construction evaluation resolution can submit to the Department of Natural Resources (DNR) an adopted recommendation to approve or disapprove a construction permit application regarding a proposed confinement feeding operation structure; and WHEREAS, only counties that have adopted a construction evaluation resolution and submitted an adopted recommendation may contest the DNR’s decision regarding a specific application; and WHEREAS, by adopting a construction evaluation resolution the board of supervisors agrees to evaluate every construction permit application for a proposed confinement feeding operation structure received by the board of supervisors between February 1, 2018 and January 31, 2019 and submit an adopted recommendation regarding that application to the DNR; and WHEREAS, the board of supervisors must conduct an evaluation of every construction permit application using the master matrix created in Iowa Code section 459.305, but the board’s recommendation to the DNR may be based on the final score on the master matrix or may be based on reasons other than the final score on the master matrix; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CHICKASAW COUNTY that the Board of Supervisors hereby adopts this construction evaluation resolution pursuant to Iowa Code section 459.304(3). /ss/ Jacob Hackman Chair, Board of Supervisors. Date: January 2, 2018 ATTEST: /ss/ Joan E. Knoll, County Auditor. Date: January 2, 2018. Motion by Geerts, Seconded by Zoll to adopt Resolution 01-03-17-02 Prior Payment of Bills. Roll Call: Ayes: Tim Zoll, David Tilkes, and Steve Geerts. Nays: Jacob Hackman and Dan Carolan. Motion Carried. RESOLUTION NO. 01-02-18-02 PRIOR PAYMENT OF BILLS WHEREAS, at certain times it is necessary to pay bills prior to an official Board of Supervisors meeting in order to allow for the efficient operation of county government. BE IT HEREBY RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, that the County Auditor is authorized to issue warrants when said Board is not in session for the following purposes provided for in Section 331.506 (2&3), Code of Iowa, and that all bills paid under said Section shall be passed upon by the Board of Supervisors at the first meeting following such payments. 1. For the fixed charges including, but not limited to, freight, express, postage, water, lights, telephone service or contractual services previously approved by the Board of Supervisors, after a bill is filed with the Auditor. 2. For all County issued credit card purchases to avoid late fees. 3. For salaries and payrolls if the compensation has been fixed or approved by the Board of Supervisors, under whose direction or supervision the compensation is earned. 4. For rent assistance and insurance settlement payments. 5. For refunds due cause by an overpayment of fees to any Chickasaw County office or department or for return of payment due when payment has been made for a service, license or permit that will no longer be performed or issued. PASSED AND APPROVED this 2nd day of January, 2018. AYES: /ss/ Tim Zoll, David Tilkes, and Steve Geerts NAYS: /ss/ Jacob Hackman and Dan Carolan. ATTEST: /ss/ Joan E. Knoll, Chickasaw County Auditor. The Assistant County Engineer John Murray met with the Board to discuss road departmental activities. Topics included: service and repair vehicles, set up new cat motorgraders; new blades etc, snow operations; Dec 20th (one ways) 5:30, Dec 29th (one ways) 9:15 AM-5:20 PM; Dec 30th 5-11:30 (one ways); Dec 31st 5:00-10:00 (one ways); mix salt and sand, stop brushing #85 & #88 boom mower; salt came in Thursday and Friday; day labor projects, upcoming construction projects; Jan 17 DOT letting V-14 (South-346 4 miles) etc. Motion by Geerts, Seconded by Carolan to adopt the Resolution for county vehicles as recommended by the County Engineer. Roll Call: All Ayes. Motion Carried. RESOLUTION 01-02-18-03 WHEREAS, unforeseen weather conditions do frequently damage the Chickasaw County Secondary Roads, thereby creating situations that are hazardous to the traveling public, and WHEREAS, damages arising from accidents and other actions by others, create hazardous conditions on the Secondary Roads that can result in damage or injury to the traveling public, and WHEREAS, the above actions may occur anytime, day or night, it is therefore, determined to be in the best interests of the COUNTY and the traveling public that certain individuals be given the responsibility of being available on a 24 hour basis so that immediate response can be made to accomplish temporary repair or installation of warning devices as to inform the traveling public of the conditions. Persons so designated shall be authorized to take vehicles, communications, and other equipment to their residences during times other than normal working hours. Vehicles and other equipment are to be used for official purposes only. Vote thereon was: Ayes: Geerts, Carolan, Tilkes, Zoll and Hackman. Nays: None. Motion carried and Resolution adopted this 2nd day of January, 2018. Chickasaw County Board of Supervisors /ss/ Jacob Hackman, Chairman, Dan Carolan, Steve Geerts, David Tilkes, and Tim Zoll. ATTEST: /ss/ Joan E. Knoll, Chickasaw County Auditor. John Murray also discussed with the Board new employees/county handbook and discussed vacation carryover. Mr. Murray informed the Board that vacation carryover will possibly affect two secondary road employees due to the snow. The Board will take action on the vacation carryover at the next Board meeting. Mark Huegel present at 10:05 AM and Doug Welton left at 10:06 AM. Motion by Geerts, Seconded by Carolan to designate the official county newspapers as follows: New Hampton Tribune and Nashua Reporter. Roll Call: Ayes: All Ayes. Motion Carried. Official board minutes are available on the Chickasaw County website and the Code of Iowa Section 349. Mark Huegel left at 10:14 AM. Motion by Carolan, Seconded by Tilkes for the Board of Supervisors to meeting in regular session every Monday at 9:30 A.M. from November 1st – March 31st (Winter hours) and 9:00 A.M. from April 1st -October 31st (Summer hours) and any other day as needed. Discussion followed Roll Call: All Ayes. Motion Carried. The Board discussed the mileage reimbursement. IRS mileage reimbursement was $.53.5 per mile. Discussion followed. The Board may re-look at the mileage reimbursement at a later date. Motion by Carolan, Seconded by Zoll to set mileage reimbursement at $.40 per mile for 2018. Discussion followed. Roll Call: Ayes: Carolan, Zoll, Geerts, and Hackman. Nays: Tilkes Motion Carried. The Board discussed the per diem meal reimbursement. Sheriff’s Union Contract per diem meal reimbursement is $30.00. It was the consensus of the Board to leave the per diem meal reimbursement at $25.00. Motion by Tilkes, Seconded by Carolan to set per diem meal reimbursement rate not to exceed $25.00 and the Sheriff’s Union Contract per diem meal reimbursement rate not to exceed $30.00. Roll Call: All Ayes. Motion Carried. Motion by Carolan, Seconded by Tilkes to re-appoint Dusten Rolando as County Engineer for 2018. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Tilkes to re-appoint Lindsay Zenner as Veterans Affairs Director for 2018. Roll Call: All Ayes. Motion Carried. Motion by Carolan, Seconded by Zoll to re-appoint all current members of Eminent Domain Commission for 2018 as on file in the Auditor’s Office. Roll Call: All Ayes. Motion Carried. Motion by Zoll, Seconded by Geerts to re- appoint Brian Moore as Weed Commissioner for 2018. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Carolan to set mileage rate for service of civil papers at $.54.5 IRS Rate and fee schedule for 2018. Roll Call: All Ayes. Motion Carried. Motion by Zoll, Seconded by Tilkes to appoint the following as custodians of the following buildings in compliance with the Code of Iowa: Courthouse: Supervisors, Auditor: Community Services Building: Supervisors, Auditor: Law Enforcement Building: Supervisors. Heritage Residence: Supervisors. Chickasaw County Services Building: Supervisors. Old Vets Building: Supervisors. Roll Call: All Ayes. Motion Carried. Custodian Dave Gorman met with the Board to discuss the furnace at the Community Services Building. Dave will contact the vendor for a quote and the Board will review the quote at a later date. Public Health and Home Care Services Administrator Kathy Babcock met with the Board to discuss the Tobacco Policy. Ms. Babcock will draft a tobacco policy for the handbook and contact the HR Consultant Paul Greufe to review the draft tobacco policy for the handbook. She will also draft a tobacco policy for the Heritage Residence since the County leases the property to Prairie View Management, Inc. and have the County Attorney’s office plus Sylvia Mork, CEO of Prairie View Management, Inc. review the tobacco policy. Ms. Babcock will still continue to research (contact other counties) a tobacco policy for the County parks. Ms. Babcock informed the Board she will have the tobacco policies for the Board to review in the next couple weeks. Motion by Carolan, Seconded by Tilkes to acknowledge the hiring of Randi Brandt as part-time scheduled homemaker aide effective December 26, 2017 at the hourly rate of $10.81 per hour. Roll Call: All Ayes. Motion Carried. Wally Boehmer, representing the Pioneer Cemetery Commission, met with the Board to present an overview of the Pioneer Cemetery Commission’s accomplishments. Also present was Secretary Judy Liddle and Vice-President Dale Liddle. Mr. Boehmer presented to the Board FY 2018-19 budget request. The budget request in the amount of $4,500.00 was received and placed on file for consideration within the total context of the county budget. Received and filed in the Auditor’s Office MMP Short Form for Annual Updates from F093-Christensen Farms (ID #61484) located at 3375 10th Street, Charles City, IA 50616. Motion by Geerts, Seconded by Tilkes to adjourn at Noon. Roll Call: All Ayes. Motion Carried. ____________________________________ Jacob Hackman, Chairman Board of Supervisors ATTEST: ___________________________________ Joan E. Knoll, Auditor
 
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