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Home :: Board of Supervisors :: Meeting Minutes October 17, 2018
 
Monday, January 15, 2018 - Wednesday, January 17, 2018

COUNTY BOARD MINUTES JANUARY 15, 16 & 17, 2018 The Board convened on Monday, January 15, 2018 at 9:00 A.M. with all members present: Zoll, Geerts, Tilkes, Hackman, and Carolan. The meeting was called to order by Chairman Hackman. Mail was opened and distributed. Also present were Mark Huegel, Jennifer Schwickerath, Rick Holthaus, Dusten Rolando, and Jeremy McGrath. Motion by Geerts, Seconded by Carolan to approve agenda for January 15, 16 & 17, 2018 with the deletion of Wednesday, January 17, 2018 meeting. Roll Call: All Ayes. Motion Carried. Motion by Tilkes, Seconded by Geerts to approve Board Minutes for January 8 & 9, 2018. Roll Call: All Ayes. Motion Carried. Supervisor Hackman asked the Board and public for a moment of silence. The Board discussed the Chickasaw County Handbook Section 5.5 Bereavement Leave. Discussion followed. This paid leave is independent to any other paid funeral leave established by the Chickasaw County Handbook policy or union contract. Motion by Tilkes, Seconded by Carolan to allow all Chickasaw County employees one day paid funeral leave to attend a Chickasaw County employee funeral. Roll Call: All Ayes. Motion Carried. The Board reviewed the Prior Payment of Bills Resolution dated 01-02-18-02. Motion by Geerts, Seconded by Zoll to rescind the Prior Payment of Bills Resolution 01-02-18-02. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Carolan to adopt Resolution 01-15-18-06. Roll Call: All Ayes. Motion Carried. RESOLUTION NO. 01-15-18-06 PRIOR PAYMENT OF BILLS WHEREAS, at certain times it is necessary to pay bills prior to an official Board of Supervisors meeting in order to allow for the efficient operation of county government. BE IT HEREBY RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, that the County Auditor is authorized to issue warrants when said Board is not in session for the following purposes provided for in Iowa Code Section 331.506(3) and that all bills paid pursuant to this resolution shall be reviewed by the Board of Supervisors at the first meeting following such payments. 1. For the fixed charges including, but not limited to, freight, express, postage, water, lights, telephone service or contractual services previously approved by the Board of Supervisors, after a bill is filed with the Auditor. 2. For salaries and payrolls if the compensation has been fixed or approved by the Board of Supervisors, under whose direction or supervision the compensation is earned. PASSED AND APPROVED this 15th day of January, 2018. AYES: /ss/ Tim Zoll, Jacob Hackman, Dan Carolan, Steve Geerts, David Tilkes. NAYS: None. ATTEST: /ss/ Joan E. Knoll, Chickasaw County Auditor Dusten Rolando left at 9:21 AM. The Board discussed and reviewed the County Use Policy. Motion by Carolan, Seconded by Zoll to approve the County Use Policy. Roll Call: All Ayes. Motion Carried. Supervisor Hackman will contact the Quilt of Valor organization. The Board reviewed the current Credit Card Policy. Also present was Ray Armel. Discussion followed. Chickasaw County does have a credit card policy which was adopted on November 6, 2007 by the Board of Supervisor. Supervisor Hackman requested the County Attorney’s Office update the credit card policy and the Board will review the policy at a later date. Public Health and Home Care Services Administrator Kathy Babcock met with the Board to discuss the Tobacco/Nicotine Use Policy. Discussion followed. Motion by Tilkes, Seconded by Carolan to approve Tobacco/Nicotine Use Policy as presented. Roll Call: All Ayes. Motion Carried. The Board discussed the HIPAA Privacy Officer and Security Officer. Discussion followed. Motion by Geerts, Seconded by Zoll to appoint Kathy Babcock as the HIPAA Privacy Officer and Ray Armel as the Security Officer for one year. Roll Call: All Ayes. Motion Carried. The Board will review the HIPAA Privacy Officer and Security Officer. Jennifer Schwickerath, Mark Huegel, and Ray Armel left at 9:50 AM. Public Health and Home Care Services Administrator Kathy Babcock met with the Board to discuss FY 2018-19 budget. Conservation Director Brian Moore met with the Board to have the Chairman Signature on the 2018 County Weed Commissioner Certification Form. Conservation Director Brian Moore met with the Board to discuss FY 2018-2019 budget. The Board reviewed the quarterly reports for Auditor, Recorder, and Sheriff. Motion by Zoll, Seconded by Geerts to approve quarterly reports ending December 31, 2017 for Auditor, Recorder, and Sheriff, subject to audit. Roll Call: All Ayes. Motion Carried. Supervisors Zoll gave an update on the Landfill meeting held on January 9, 2018. Supervisor Hackman gave an update on the Pathways meeting held on January 9, 2018. The Board recessed at 12:15 PM and reconvened at 12:45 PM Budget worksession. Motion by Carolan, Seconded by Tilkes to adjourn at 1:55 PM. Roll Call: All Ayes. Motion Carried. The Board convened on Tuesday, January 16, 2018 at 9:30 AM with all members present: Geerts, Zoll, Hackman, Carolan, and Tilkes. The meeting was called to order by Chairman Hackman. Mail was opened and distributed. Also present was Rick Holthaus and a member from the media present at 9:32 AM. David Boss, Director, Community Outreach & Development of the NEIA Community Action and Trisha Wilkins, CCAP, Executive Director of the NEIA Community Action Agency, met with the Board to present FY 2018-19 budget request in the amount of $ 33,280.00. The request was received and placed on file for consideration within the total context of the county budget. Mr. Boss also gave the Board an annual update. Treasurer Sue Breitbach met with the Board for review and approval of the Semi Annual Report, with discussion following and review of bank balances. Motion by Geerts, Seconded by Zoll to approve the Treasurer’s semi-annual report ending December 31, 2017, subject to audit. Roll Call: All Ayes. Motion Carried Terry Johnson present at 10:20 AM. EMA/911 Coordinator AJ Seely met to review EMA budget and 911 budget Budget worksession Received and filed Floyd-Mitchell-Chickasaw Solid Waste Management Agency Independent Auditor’s Reports Financial Statement and Other Information Schedule of Findings ending September 30, 2017. Received and filed in the Auditor’s Office MMP Short Form for Annual Updates for Chickasaw Site (ID #67003) in section 30 of Deerfield Township located at 1046 115th Street, Alta Vista, IA 50603. Motion by Carolan, Seconded by Zoll to adjourn at 11:30 AM. Roll Call: All Ayes. Motion Carried. ___________________________ Jacob Hackman, Chairman Board of Supervisors ATTEST: _____________________________ Joan E. Knoll, Auditor
 
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