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Home :: Board of Supervisors :: Meeting Minutes December 16, 2018
 
Monday, February 26, 2018 - Monday, February 26, 2018

COUNTY BOARD MINUTES FEBRUARY 26, 2018 The Board convened on Monday, February 26, 2018 at 9:30 A.M. with the following members present: Zoll, Geerts, Tilkes, Carolan, and Hackman. The meeting was called to order by Chairman Hackman. Mail was opened and distributed. Also present were Rick Holthaus, Reed Palo, Mark E. Huegel, Bob Havner, Dean Speicher, Lindsay Zenner, David Boss, Jennifer Schwickerath, Kevin Hopson, and a member from the media. Motion by Carolan, Seconded by Geerts to approve agenda for February 26, 2018. Roll Call: All Ayes. Motion Carried. Motion by Tilkes, Seconded by Zoll to approve Board Minutes for February 19 & 20, 2018. Roll Call: All Ayes. Motion Carried. Chief Deputy Reed Palo met with the Board to review the Dispatching Services Contract with the City of Nashua. Motion by Carolan, Seconded by Geerts to approve the Dispatching Services Contract with the City of Nashua and authorize Chairman Signature. Roll Call: All Ayes. Motion Carried. Reed Palo left at 9:42 AM. The Board reviewed the cyber and Technology Renewal Application which is part of the Heartland Insurance Renewal for FY 18-19. Motion by Zoll, Seconded by Geerts to approve the Cyber and Technology Liability Renewal Application for FY 2018-2019 (which is part of the Heartland Insurance Renewal). Roll Call: All Ayes. Motion Carried. Katie Boehmer and Wayne Moetsch present at 9:44 AM. At 9:45 AM. a joint meeting with the Veterans Affairs Commission and the Board for an update on the Veterans Affairs Audit issues. David Boss called the meeting to order. Present from the Veterans Affairs Commission were David Boss, Katie Boehmer, Dean Speicher and Wayne Moetsch. Absent: Julie Eckenrod. County Attorney Jennifer Schwickerath gave an update on the Veterans Affairs Audit issues. Motion by Boehmer, Seconded by Moetsch to adjourn the meeting at 10:00 A.M. Roll Call: All Ayes. Motion Carried. Bob Havner, Wayne Moetsch, Katie Boehmer, Mark Huegel, Jennifer Schwickerath, Dean Speicher, and Lindsay Zenner left at 10:00 AM. The Board opened the sealed bids for the Bridge Project LFM-086--7X-19. There were two (2) sealed bids for the Bridge Project LFM-086ó7X-19. Also present were Brennan Construction Co. representative Kevin Hopson and Minnowa Construction Inc. Jim Brink, County Engineer Dusten Rolando, Assistant County Engineer John Murray and Roman Lensing. Chairman Hackman opened the sealed bids. Bids received from Brennan Construction Co. Lansing, IA in the amount of $911,614.85 and Minnowa Construction Inc. Harmony, MN in the amount of $993,896.67. The County Engineerís office reviewed the bids. Motion by Tilkes, Seconded by Carolan to accept the bid from Brennan Construction Co. in the amount of $911,614.85 for Bridge Project LFM-086ó7X-19 as per the recommendation of the County Engineer and authorize Chairman Signature. Roll Call: All Ayes. Motion Carried. The Board reviewed the Dust Control Policy. Motion by Geerts, Seconded by Zoll to approve the Dust Control Policy. Roll Call: All Ayes. Motion Carried. CHICKASAW COUNTY DUST CONTROL POLICY Whereas Chickasaw County does not provide dust control services on any county road, citizens and landowners are, however, allowed to apply dust control materials by permit from the Chickasaw County Engineerís Office on any road at their own expense. The only materials approved for use on the roads are calcium chloride, magnesium chloride, crude glycerin and lignin sulfonate. All products must be approved dust control suppressants with appropriate documentation. USED MOTOR OIL IS NOT AN APPROVED MATERIAL and shall not be applied to county road surfaces. Upon receipt of a dust control permit the county will blade and shape the indicated site prior to dust control placement-to provide for a smooth road surface. After the dust control material has been applied, the county will refrain from blading/graveling the treated area unless, IN THE OPINION OF THE COUNTY ENGINEER, it has become rough as to constitute a hazard to traffic. The owner shall maintain the treated area and repair any roughness that may develop. The county shall not be liable for the cost of any new application made necessary by such blading. Whereas the county needs to maintain gravels across Chickasaw County, any traffic as a result of normal spot rock and frost boil patchwork is considered normal operations during the course of the year. Whereas the county places contract rock once a year on various gravel roads across Chickasaw County. Contract rock is considered to be extra ordinary travel on Chickasaw County Roads. The contractor placing contract rock will be responsible for maintaining fugitive dust at locations considered to be the main traveled haul roads from the quarry as designated by Chickasaw County Engineer during the time of contract rock. The contractor may utilize any of the approved materials listed above or water trucks may be used during hauling times. These designated main haul roads may vary from year to year. Once contract rock is completed the landowner is again permitted to apply dust control materials on any road at their own expense. Whereas the landowner wanting to place dust control prior to contract rock hauling does so at the landowners own risk. Any costs associated with re-application of dust control materials after contract hauling is done, shall be at the landownerís expense. This policy is valid for the time period of May 1 to October 15. Before or after this time period the county will routinely maintain the rock surface by blading. This policy adopted on this 26th day of February, 2018. Chickasaw County Board of Supervisors /ss/ Jacob Hackman, Steve Geerts, Tim Zoll, David Tilkes and Dan Carolan. ATTEST: /ss/ Joan E. Knoll, Chickasaw County Auditor. County Engineer Dusten Rolando met with the Board to discuss road departmental activities. Topics included: 2-20-18 everything start at 5:30 AM, several hours; 2-21-18 1-one way 8:00 AM, motorgraders scraping; 2-22-18 4-one ways at 6:00 AM, several hours; 2-23-18 7-one ways at 5:30 AM to noon; 2-25-18 7- one ways out at 5:15 Am to 1:00 PM; brushing between snows, ice; CMP pipe being delivered to yard; sand & salt mixing; being delivered; service of vehicles, maintenance of vehicles; new motorgrader delivered; day labor projects; set up, placement dates; R.O. W. Boyd box culvert; Cheyenne Avenue, bridge letting today; estimating projects, Pembroke; getting books ready for projects, V14; dust control policy today; FY 19 budget hearing March 5th; taking applications, equipment operator, etc. Motion by Carolan, Seconded by Tilkes to table the Representation Letter for FY 2016-17 Audit for Hacker, Nelson & Co., P.C.) until the next Board meeting. Roll Call: All Ayes. Motion Carried. Supervisor Tilkes gave an update on the Farm Bureau meeting held on Wednesday, February 21, 2018. Received and filed in the Auditorís Office MMP Short Form for Annual Updates for Don Kurtenbach-Don Kurtenbach Section 19 (ID#62176) in Section 19 of Stapleton Township located at 2279 Roanoke Avenue, Lawler, IA 52154. Received and filed in the Auditorís Office MMP Short Form for Annual Updates for Don Kurtenbach-Don Kurtenbach Section 17 (ID#59339) in Section 17 of Stapleton Township located at 2980 210th Street,, Lawler, IA 52154. Received and filed in the Auditorís Office MMP Short Form for Annual Updates for Diane Reicks-Jerico Beef & Swine (ID#62201) in Section 35 of Jacksonville Township located at 2651 130th Street, Lawler, IA 52154. Received and filed in the Auditorís Office MMP Short Form for Annual Updates for JAGBRABDP, LLC-Leibold Site (ID#65313) in Section 8 of Jacksonville Township located at 2375 150th Street, New Hampton, IA 50659. Received and filed in the Auditorís Office MMP Short Form for Annual Updates for 68850-Mangowood, LLC (ID # 68850) located at 2287 110th Street, New Hampton, IA 50659. Received and filed in the Auditorís Office MMP Short Form for Annual Updates for 66596-Willow Creek, LLC (ID#66596) located at 2165 120th Street, New Hampton, IA 50659. Received and filed in the Auditorís Office MMP Short Form for Annual Updates for 68877-Orangewood, LLC (ID#68877) located at 3030 120th Street, Lawler, IA 52154. Received and filed in the Auditorís Office MMP Short Form for Annual Updates for 64407-Northwood Creek, LLC (ID#62201) located at 20526 Quail Avenue, Lawler, IA 52154. Received and filed in the Auditorís Office MMP Short Form for Annual Updates for JML Farm-Lee (ID #69273) in Section 26 of Washington Township located at 1199 Kenwood Avenue, New Hampton, IA 50659. Received and filed in the Auditorís Office MMP Short Form for Annual Updates for Jones Custom Cattle (ID #65872) located at 1989 Asherton Avenue, Ionia, IA 50645. Motion by Tilkes, Seconded by Carolan to adjourn at 10:30 AM. Roll Call: All Ayes. Motion Carried. ___________________________ Jacob Hackman, Chairman Board of Supervisors ATTEST: _____________________________ Joan E. Knoll, Auditor
 
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