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Monday, April 30, 2018 - Tuesday, May 1, 2018

COUNTY BOARD MINUTES APRIL 30, 2018 & MAY 1, 2018 The Board convened on Monday, April 30, 2018 at 9:00 A.M. with all the members present: Geerts, Tilkes, Carolan, Zoll, and Hackman. The meeting was called to order by Chairman Hackman. Mail was opened and distributed. Also present were Rick Holthaus, Leo Rasing, Ken Rasing, Terry Johnson, Lynn Throndson, Jeremy McGrath, Mark Huegel, Marty Hemann, AJ Seely, Cindy Messersmith, Ray Armel, Sue Breitbach, Pat Wegman, and a member from the media. Motion by Zoll, Seconded by Geerts to approve agenda for April 30, 2018. Roll Call: All Ayes. Motion Carried. Motion by Tilkes, Seconded by Geerts to approve Board Minutes for April 16, 2018 and April 23, 2018. Roll Call: All Ayes. Motion Carried. Ken Rasing met with the Board to discuss re-audit by Human Resources. Mr. Rasing addressed the Board with his concerns. It was the consensus of the Board that re-audit is done effective April 27, 2018. Staci Schutte present at 9:20 AM. Pat Wegman, Mark Huegel, Ken Rasing, and Leo Rasing left at 9:28 AM. Assessor Ray Armel met with the Board to discuss department head meeting procedures. There has been discussion whether these meetings are subject to the open meeting law. In review and discussion with the Office of Iowa Public Information Board, the meetings would not be subject to the open meetings law unless three or more supervisors were present. Assessor Armel asked that the department head meetings be held without the supervisors present, or no more than one or two supervisors, as requested by the department heads to discuss specific situations that could then be brought back to the Board of Supervisors. Assessor Armel also noted to the Board that the Board is encouraged to visit the offices to discuss current activities, questions or concerns, and that the office updates could become a part of this Board’s agenda on a monthly or bi-monthly basis. Jeremy McGrath, Marty Hemann, AJ Seely, Cindy Messersmith, Sue Breitbach, and Staci Schutte left at 9:40 AM. County Engineer Dusten Rolando met with the Board to discuss road departmental activities. Topics included: Cold patching all week; entrances and cross roads; entrances and ditch cleaning; service and repair equipment; removing snow equipment, installing carbides on some maintainers; signing-closed 260th for bridge project; signing permanent closure of BR1290 on 290th Street, installed posts/poly-barricades/advanced warning signs; #55 engine work, removing snow equipment off trucks; repairs on EMA vehicle, set up on should retrieval and reclaimed, stripping snow equipment; signing-bridge posting on BRO921 and “One Truck Only” postings for BR2400; blades out, cold patching on V56 N of Lawler; blades out, snow fencing posts removed, cold patching; blades out, cold patching on V18; blades out stripping snow equipment off trucks, PM spot rocking on 290th St and York Ave. by Love Quarry; spot rocking on 290th in Republic area and Windsor South of Hwy 24; began structural culvert replacement project SC0370(0371); preliminary survey on Co. Road V56 (Lawler N to County Line); preconstruction meeting for bridge replacement Project LFM-086-&X-19; filled out tax exempt forms for above project contractors; V56 preliminary survey Auto Cad drawing; SC0370(0371) GPS shots for bridge crew; day labor project, design 2019 const. projects; getting quotes for asbestos’s inspection on two bridges 2840 Cheyenne and 0135; etc. Public Health and Home Care Services Administrator Kathy Babcock met with the Board to discuss the integrated Mental Health Grant and funding. Mrs. Babcock informed the Board that the grant in the amount of $10,000 signed last fiscal year needed to be spent by June 30, 2018. Pathways submit claims for January, February, and March in the amount of $4,750.00 to be paid out of General Basic. Kathy Babcock will do the proposal for next year which needs to be submitted by May 23, 2018. Motion by Carolan, Seconded by Zoll to approve the claims payable to Pathways Behavioral Services, Inc. in the amount of $4,750.00 for integrated mental health services and authorize Chairman Signature as per the recommendation of the DECAT coordinator. Roll Call: All Ayes. Motion Carried. Kathy Babcock also discussed the public health emergency preparedness drill for the Board of Health members, staff, and EMA/911 Director. These expenses will be paid out of the bioterrorism grant. Kathy Babcock informed the Board that she plans to pay her staff time and half for the day for the drill. Kathy Babcock also gave a departmental update. Topics included: Tobacco Grant; Star Mentoring- moving into joining the Big Brothers and Big Sisters program out of Waterloo effective July 1, 2019. They are looking for office space in New Hampton and new coordinator for the program; Home Care Services; Animal bites in the area of Fredericksburg; Disease follow up-salmonella cases; Kathy Babcock left at 9:56 AM. Veterans Affairs Director Lindsay Zenner met with the Board to discuss the Veterans Affairs Quarterly reports. Motion by Carolan, Seconded by Tilkes to approve Quarterly reports for Veterans Affairs ending December 31, 2018, subject to audit. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Tilkes to approve Quarterly reports for Veterans Affairs ending March 31, 2018, subject to audit. Roll Call: All Ayes. Motion Carried. Lindsay Zenner left at 10:02 AM. Motion by Geerts, Seconded by Carolan to approve and authorize Chairman Signature on the Employee Benefit Systems (EBS) (Third Party Administration) Renewal for Chickasaw County for FY 2018-2019. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Tilkes to approve and authorize Chairman Signature on the Employee Benefit Systems (EBS) (Third Party Administration) Service Agreement Renewal for Chickasaw County for FY 2018-2019. Roll Call: All Ayes. Motion Carried. The Board discussed the RFP’s for Human Resources and Union Contracts. Also present was Paul Greufe and Ray Armel. Discussion followed. It was the consensus of the Board to review the Human Resources Request for Proposal (deletion of the following language from attorneys licensed to practice in Iowa). The County Attorney’s Office will do the revision for the Board’s review. Terry Johnson and Ray Armel left at 10:50 AM. Supervisor Carolan gave an update on Turkey River Watershed meeting held on April 26, 2018. Supervisor Tilkes gave an update on the Northeast Community Action meeting held on April 23, 2018. Supervisor Hackman gave an update on the County Social Services (CSS) meeting held on April 25, 2018. Lynn Throndson left at 11:05 AM. The Board allowed claims. Received and filed in the Auditor’s Office MMP Short Form for Annual Update for Facility ID #6578 located at 3331 210th Street, Waucoma, IA 52171. Motion by Tilkes, Seconded by Zoll to adjourn at 11:15 AM. Roll Call: All Ayes. Motion Carried. The Board convened on Tuesday, May 1, 2018 at 9:00 A.M. with the following members present: Geerts, Tilkes, Carolan, and Zoll, Absent: Hackman. The meeting was called to order by Vice-Chairman Zoll. Mail was opened and distributed. Motion by Tilkes, Seconded by Geerts to approve agenda for May 1, 2018. Roll Call: All Ayes: Tilkes, Zoll, Carolan, and Geerts. Absent: Hackman. Motion Carried. Motion by Geerts, Seconded by Carolan to approve the Plum Creek Golf Course Liquor License. Roll Call: Ayes: Geerts, Carolan, Tilkes, and Zoll. Absent: Hackman. Motion Carried. Motion by Carolan, Seconded by Tilkes to adjourn at 9:01 AM. Roll Call: Ayes: Carolan, Tilkes, Geerts and Zoll. Absent: Hackman. Motion Carried. ___________________________ Jacob Hackman, Chairman Board of Supervisors ATTEST: _____________________________ Joan E. Knoll, Auditor
 
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