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Monday, June 11, 2018 - Tuesday, June 12, 2018

COUNTY BOARD MINUTES JUNE 11 and 12, 2018 The Board convened on Monday, June 11, 2018 at 9:00 A.M. with the following members present: Tilkes, Zoll, Geerts, and Hackman. Absent: Carolan. The meeting was called to order by Chairman Hackman. Also present were Rick Holthaus, Marty Hemann, Mark Huegel, and a member from the media. Motion by Zoll, Seconded by Geerts to approve agenda for June 11 & 12, 2018. Roll Call: Ayes: Zoll, Geerts, Tilkes, and Hackman. Absent: Carolan. Motion Carried. Motion by Zoll, Seconded by Tilkes to approve Board Minutes for June 4, 2018. Roll Call: Ayes: Zoll, Tilkes, Geerts, and Hackman. Absent: Carolan. Motion Carried. Sheriff Marty Hemann met with the Board to review bids for equipping the 2018 Dodge Charger. Bids received from Karl Emergency Vehicles in the amount of $9,453.08 and Keltek Incorporated in the amount of $9,751.57. Motion by Geerts, Seconded by Tilkes to accept the bid from Karl Emergency Vehicles in the amount of $9,453.08 to equip the 2018 Dodge Charger as per the recommendation of the Sheriff and expenditure will be made in FY 2018-2019 budget. Roll Call: Ayes: Geerts, Tilkes, Zoll, and Hackman. Absent: Carolan. Motion Carried. Sheriff Hemann gave the Board an update on the Jail Administrator Position. Motion by Geerts, Seconded by Zoll to acknowledge the hiring of Jordan Gansen from Deputy Sheriff to Jail Administrator as per union contract effective June 4, 2018 as per the recommendation of the Sheriff. Roll Call: Ayes: Geerts, Zoll, Tilkes, and Hackman. Absent: Carolan. Motion Carried. Sheriff Hemann discussed with the Board of filling the vacancy created from the previous Jail Administrator position. Discussion followed. Sheriff Hemann asked the Board permission to hire a jailer for third shift and still maintain 17 staff members. Three (Tilkes, Geerts, and Hackman) of the four Board members gave Sheriff Hemann consensus to begin the hiring process of a jailer for third shift. Sheriff Marty Hemann gave a departmental update. Sheriff Hemann gave the Board a handout of the maximum number of inmates per day for the months of March, April, May, and June 11, 2018. Sheriff Hemann also presented to the Board the cost of housing inmate (s) in the Bremer County Jail for the month of May 2018 for 72 days at $50.00 per day. The housing of inmate(s) per day at the Bremer County Jail will increase from $50.00 per day to $55.00 per day effective July 1, 2018. Garth Griffin met with the Board to discuss the intersection of 190th Street and Mission Avenue. Also present were Nancy Griffin, Dusten Rolando, Larry Brunning, Marty Hemann, John Murray, and Ken Rasing. The County Engineer reviewed the intersection and both parties suggested options regarding the intersection. The County Engineer will further investigate and discuss the options regarding the intersection of 190th Street and Mission Avenue and give his recommendation to the Board at a later date. Ray Armel present at 10:15 AM. Larry Brunning left at 10:20 AM. Mike Kennedy and AJ Seely present at 10:20 AM. Garth and Nancy Griffin left at 10:30 AM. Donna Geerts present at 10:30 AM. Supervisor Hackman updated the Board on the Investigation Report from Joseph Gamble. A copy of the report was distributed among the Board of Supervisors and the public. Mike Kennedy, Ken Rasing, John Murray, Donna Geerts, and AJ Seely left at 10:39 AM. Motion by Geerts, Seconded by Zoll to acknowledge the resignation of Stephanie Schueth as Secretary/911 Data Base Coordinator effective July 2, 2018. Roll Call: Ayes: Geerts, Zoll, Tilkes, and Hackman. Absent: Carolan. Motion Carried. The Board reviewed the following Resolutions for Interfund Operating Transfers for FY 2018-2019. Motion by Geerts, Seconded by Tilkes to approve Resolution for Interfund Operating Transfer. Roll Call: Ayes: Geerts, Tilkes, Geerts, and Hackman. Absent: Carolan. Motion Carried. RESOLUTION 06-11-18-25 RESOLUTION FOR INTERFUND OPERATING TRANSFERS WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the General Basic Fund to the Ambulance Fund during the FY 2018-2019 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The total maximum transfers from the General Basic Fund to the Ambulance Fund for the fiscal year beginning July 1, 2018 shall not exceed $50,000. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund. 3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 11th day of June, 2018 the vote thereon being as follows: AYES: /ss/ Jacob Hackman, Tim Zoll, Steve Geerts, and David Tilkes. NAYS: None. ATTEST: /ss/ Joan E. Knoll, Auditor Motion by Zoll, Seconded by Geerts to approve Resolution for Interfund Operating Transfer. Roll Call: Ayes: Zoll, Geerts, Tilkes, and Hackman. Absent: Carolan. Motion Carried. RESOLUTION NO. 06-11-18-26 RESOLUTION FOR INTERFUND OPERATING TRANSFERS WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the General Basic Fund to the General Supplemental Fund during the FY 2018-2019 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The total maximum transfers from the General Basic Fund to the General Supplemental Fund for the fiscal year beginning July 1, 2018 shall not exceed $400,000. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund. 3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 11th day of June, 2018 the vote thereon being as follows: AYES: /ss/ Jacob Hackman, Tim Zoll, Steve Geerts, and David Tilkes. NAYS: None ATTEST: /ss/ Joan E. Knoll, Auditor Motion by Geerts, Seconded by Zoll to approve Resolution for Interfund Operating Transfer. Roll Call: Ayes: Geerts, Zoll, Tilkes, and Hackman. Absent: Carolan. Motion Carried. RESOLUTION 06-11-18-27 RESOLUTION FOR INTERFUND OPERATING TRANSFERS WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the General Basic Fund to the Landfill Fund during the FY 2018-2019 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The total maximum transfers from the General Basic Fund to the Landfill Fund for the fiscal year beginning July 1, 2018 shall not exceed $25,000. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund. 3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 11th day of June, 2018 the vote thereon being as follows: AYES: /ss/ Jacob Hackman, Tim Zoll, Steve Geerts, and David Tilkes. NAYS: None ATTEST: /ss/ Joan E. Knoll, Auditor Motion by Geerts, Seconded by Tilkes to approve Resolution for Interfund Operating Transfer. Roll Call: Ayes: Geerts, Tilkes, Zoll, and Hackman. Absent: Carolan. Motion Carried. RESOLUTION 06-11-18-28 RESOLUTION FOR INTERFUND OPERATING TRANSFER WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the Rural Services Basic Fund to the Secondary Road Fund during the FY 2018-2019 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The total maximum transfers from the Rural Services Basic Fund to the Secondary Road Fund for the fiscal year beginning July 1, 2018 shall not exceed $1,738,663.00. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund. 3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 11th day of June, 2018 the vote thereon being as follows: AYES: /ss/ Jacob Hackman, Tim Zoll, Steve Geerts, and David Tilkes. NAYS: None ATTEST: /ss/ Joan E. Knoll, Auditor Motion by Zoll, Seconded by Tilkes to approve Resolution for Interfund Operating Transfer. Roll Call: Ayes: Zoll, Tilkes, Geerts, and Hackman. Absent: Carolan. Motion Carried. RESOLUTION 06-11-18-29 RESOLUTION FOR INTERFUND OPERATING TRANSFER WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the Rural Services Basic Fund to the Landfill Fund during the FY 2018-2019 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The total maximum transfers from the Rural Services Basic Fund to the Landfill Fund for the fiscal year beginning July 1, 2018 shall not exceed $25,000. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund. 3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 11th day of June, 2018 the vote thereon being as follows: AYES: /ss/ Jacob Hackman, Tim Zoll, Steve Geerts, and David Tilkes. NAYS: None ATTEST: /ss/ Joan E. Knoll, Auditor The Board reviewed the Department Appropriations Resolutions for FY 2018-2019. Motion by Geerts, Seconded by Zoll to approve Resolution Departmental Appropriations for FY 2018-2019. Roll Call: Ayes: Geerts, Zoll, Tilkes, and Hackman. Absent: Carolan. Motion Carried. RESOLUTION NO. 06-11-18-30 APPROPRIATIONS RESOLUTION WHEREAS, it is desired to make appropriations for all officers and departments for the fiscal year beginning July 1, 2018, in accordance with Section 331.434, Subsection 6, Code of Iowa. NOW THEREFORE, BE IT RESOLVED by the Chickasaw County Board of Supervisors of Chickasaw County, Iowa, as follows: Section 1. The amounts itemized by fund and by department or office is hereby appropriated as per adopted budget. Section 2. Subject to the provisions of other county procedures and regulations, and applicable state law, the appropriations authorized under Section 1 shall constitute authorization for the department or officer to make expenditures or incur obligations from the itemized fund, effective July 1, 2018. Section 3. In accordance with Section 331.437, Code of Iowa, no department or officers shall expend or contract to expend any money or incur any liability, or enter into any contract which by its terms involves the expenditures of money for any purpose in excess of the amounts appropriated pursuant to this Resolution. Section 4. If at any time during the 2018/2019 budget year the Auditor ascertains that the available resource of a fund that year will be less than said funds total appropriation, the Auditor shall immediately so inform the Board of Supervisors and recommend appropriate corrective action. Section 5. The Auditor shall establish separate accounts for the appropriations authorized in Section 1, each of which account shall indicate the amount of the appropriation, the amount charged thereto, and the encumbered balance. The Auditor shall report the status of such accounts to the applicable departments and officers monthly or quarterly during the fiscal year 2018/2019. Section 6. All appropriations authorized pursuant to this Resolution lapse at the close of business on June 30, 2018. PASSED, APPROVED, AND ADOPTED this 11th day of June, 2018, the vote thereon being as follows: AYES: /ss/ Jacob Hackman, Tim Zoll, Steve Geerts, and David Tilkes. NAYS: None ATTEST: /ss/ Joan E. Knoll, Auditor 2017-2018 DEPARTMENT BUDGET APPROPRIATIONS ALLOWED BOARD OF SUPERVISORS: $ 235,653.00; AUDITOR/ELECTIONS: $ 380,948.00; TREASURER: $ 330,655.00; COUNTY ATTORNEY: $296,241.00; SHERIFF: $1,559,413.00; RECORDER: $154,519.00; SECONDARY ROAD: $ 6,942,000.00; VETERANS AFFAIRS: $46,550.00; CONSERVATION: $470,000.00; PUBLIC HEALTH & HOME CARE SERVICES: $1,258,282.00; WEED COMMISSIONER: $370.00; DEPT. OF HUMAN SERVICES: $11,875.00; CARE FACILITY: $23,550.00; STATE DHS: $12,900.00; MEDICAL EXAMINERS: $39,250.00; COUNTY ASSISTANCE: $ 33,775.00; CLERK OF COURT: $54,100.00; SANITATION: $86,141.00; LIBRARIES: $120,000.00; AMBULANCE: $50,000.00; LAW ENFORCEMENT BLDG. (JAIL):$35,650.00; COMMUNITY SERVICES BLDG: $37,179.00; OLD VET BUILDING: $6,275.00; TOWNSHIP CLERK/TRUSTEES: $11,710.00; GENERAL SERVICES: $704,324.00; DATA PROCESSING: $289,070.00; HAZ MAT WASTE: $6,220.00; FAIR & 4-H: $18,750.00; SANITARY LANDFILL: $35,800.00; ASSESSOR: $400,981.00; UNEMPLOYMENT: $10,000.00; COUNTY MENTAL HEALTH: $626,610.00; CONSERVATION ENHANCEMENT: $ .00; SCHROEDER STEWARSHIP FUND: $2,500.00; EMER. MGEMENT COMMISSION: $327,142.00; E-911: $188,951.00; RECORDER’S SURCHARGE: $2,500.00; RECYCLING: $21,036.00; CIVIL SERVICES COMMISSION: $600.00; LAND USE: $31,192.00; SAUDE: $4,000.00; K-9 UNIT: $8,800.00; DARE ACCOUNT: $1,000.00; CHICKASAW CO. TOURISM: $ 19,390.00; CAPITAL PROJECTS: $100,000.00 (Radio Tower Project-$100,000.00); NON DEPARTMENTAL:$112,500.00 Supervisor Hackman gave an update on the Tobacco Policy with Prairie View Management, Inc. Also present was Kathy Babcock. Supervisor Hackman presented to the Board a drawing of the proposed structure that will be designated a smoking area for the residents. The proposed structure was approved by Prairie View Management, Inc. along with a certificate of insurance from Prairie View Management, Inc. The County Attorney’s office will contact our General Liability Insurance Carrier and review the current lease agreement. Ray Armel, Kathy Babcock, Marty Hemann, and Dusten Rolando left at 10:55 AM. Land Use Administrator Staci Schutte met with the Board for approval of a minor subdivision. Motion by Tilkes, Seconded by Geerts to approve Resolution for a minor subdivision for Mark Natvig minor subdivision. Roll Call: Ayes; Tilkes, Geerts, Zoll, and Hackman. Absent: Carolan. Motion Carried. RESOLUTION 06-11-18-24 A RESOLUTION APPROVING THE MINOR SUBDIVISION PLAT OF PARCEL 2018-27 AND PARCEL 2018-28 IN THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER IN SECTION 28, TOWNSHIP 97 NORTH, RANGE 11 WEST OF THE 5TH P.M., CHICKASAW COUNTY, IOWA. WHEREAS, ON THE 11th DAY of June 2018 at a regular meeting by the Board of Supervisors, Chickasaw County, Iowa a minor subdivision plat of Parcels 2018-27 and 2018-28 in the Northwest Quarter of the Southwest Quarter in Section 28, Township 97 North, Range 11 West of the 5th P.M., Chickasaw County, Iowa was presented. WHEREAS, the minor subdivision plat of Parcels 2018-27 and 2018-28 in the Northwest Quarter of the Southwest Quarter in Section 28, Township 97 North, Range 11 West of the 5th P.M., Chickasaw County, Iowa has been considered and should be approved. NOW, THEREFORE, it is hereby resolved by the Board of Supervisors, Chickasaw County, Iowa that said Minor Subdivision Plat be approved, accepted and the Chairman is hereby directed to certify this Resolution of Approval. PASSED AND APPROVED on this 11th DAY of June 2018. /ss/ Jacob Hackman, Chairman, Board of Supervisors. ATTEST: /ss/ Joan E. Knoll, Auditor The Board discussed the county equipment (furniture). A non-profit organization (Big Brothers and Big Sisters) would like to use some of the county’s office furniture that is not being utilized at this time. Also present was Kathy Babcock. Big Brothers and Big Sisters will be located above Office World. Discussion followed. Kathy Babcock will compile a list of county equipment (furniture) for the Board to review at the next meeting. The Board discussed the Township Clerks/Trustees meeting allocation for FY 2018-2019. Motion by Geerts, Seconded by Tilkes to approve meeting allocation for FY 2018-19 for Township Clerks at $50.00 per meeting and Township Trustees at $35.00 per meeting. Roll Call: Ayes: Geerts, Tilkes, Zoll, and Hackman. Absent: Carolan. Motion Carried. Supervisor Geerts gave an update on the Water and Sewer Project at the Heritage Residence. Motion by Geerts, Seconded by Tilkes to adjourn at 11:32 AM. Roll Call: Ayes: Geerts, Tilkes, Zoll, and Hackman. Absent: Carolan. Motion Carried. The Board convened on Tuesday, June 12, 2018 at 9:00 A.M. with the following members present: Tilkes, Zoll, Geerts, and Hackman. Absent: Carolan. The meeting was called to order by Chairman Hackman. Also present were Rick Holthaus, Travis Squires, and AJ Seely, Travis Squires with Piper, Jaffray & Co. met with the Board to discuss the potential Chickasaw County Communications Project. Mr. Squires presented to the Board an overview of Piper Jaffray for the Board to review. Kathy Babcock was present at 9:15 AM and left at 9:45 AM. Ray Armel present at 9:30 AM. Travis Squires left at 10:00 AM. Maggie Burger with Speer Financial, Inc., met with the Board to discuss the potential Chickasaw County Communications Project. Ms. Burger presented to the Board an overview of Speer Financial, Inc for the Board to review. Ray Armel, Maggie Burger, and AJ Seely left at 11:00 AM. The Board also reviewed the list of county equipment (furniture) compiled by Kathy Babcock. The Board reviewed the request is for 1-4 drawer file cabinet, 2 drawer file cabinet, an office chair (blue swirl) 8 grey meeting room chairs/waiting room chairs, and a possible long table to be used for printer, etc. Motion by Geerts, Seconded by Zoll to loan Big Brothers and Big Sisters (a non-profit organization) the request of county equipment (furniture) at no cost to the organization. Roll Call: Geerts, Zoll, Tilkes, and Hackman. Absent: Carolan. Motion Carried. The Board proceeded to canvass the Primary Election held on June 5, 2018. Motion by Geerts, Seconded by Tilkes to approve the canvass of Primary Election held on June 5, 2018 and authorize Auditor to certify results to the State and record in permanent Election Register. Roll Call: Ayes: Geerts, Tilkes, Zoll and Hackman. Absent: Carolan. Motion Carried. Rick Holthaus left at 11:53 PM. The Board allowed claims. Supervisor Hackman left at 12:10 PM. Received and filed in the Auditor’s Office Jendro Sanitation Rural Recycling Collection for the month of June 2018. Motion by Geerts, Seconded by Tilkes to adjourn at 12:18 PM. Roll Call: Ayes: Geerts, Tilkes, and Zoll. Absent: Carolan. Motion Carried. ___________________________ Jacob Hackman, Chairman Board of Supervisors ATTEST: _____________________________ Joan E. Knoll, Auditor
 
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