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Monday, August 6, 2018 - Monday, August 6, 2018

COUNTY BOARD MINUTES AUGUST 6, 2018 The Board convened on Monday, August 6, 2018 at 9:00 A.M. with all the members present: Tilkes, Zoll, Carolan, Geerts, and Hackman. The meeting was called to order by Chairman Hackman. Also present were Rick Holthaus and Terry Beek. Motion by Zoll, Seconded by Carolan to approve agenda for August 6, 2018. Roll Call: All Ayes. Motion Carried. Motion by Zoll Seconded by Carolan to approve Board Minutes for July 30, 2018. Roll Call: All Ayes. Motion Carried. Terry J. Beck, representing Washington National, met with the Board to discuss supplemental insurance. Mr. Beck presented to the Board a packet consisting of Supplemental Cancer Insurance, Accident Injury & Disability Income Insurance, and Heart disease, heart attack and stroke supplemental health insurance that could be offered to Chickasaw County Employees own expense. Open discussion. It was the consensus of the Board that Mr. Beek will send a payroll stuffer to the Auditorís Offices for distribution to employees. Ray Armel present at 9:05 AM. Member from the media present at 9:08 AM Mr. Beek left at 9:10 AM. Data Processing Manager Ray Armel met with the Board to discuss the disposal of Data Processing equipment. Mr. Armel informed the Board that there is a Computer recycling drive on August 17, 2018 from 4- 6 PM. The truck will be located in the Carquest parking lot. Mr. Armel would like to dispose old computer equipment (monitors, towers and other computer related equipment). Motion by Carolan, Seconded by Geerts to authorize Data Processing Manager to dispose outdated county computer equipment and computer related equipment at the Computer recycling drive on Friday, August 17, 2018. Roll Call: All Ayes. Motion Carried Dave Gorman and Mark Huegel present at 9:15 AM. Custodian Dave Gorman met with the Board to review a quote for the purchase of additional carpet tiles for the Courthouse. Quotes received from Dungeyís Furniture and Gifts in the amount of $1021.44 for Recorderís Back Office, $893.76 for Assessorís Back Office, Clerk of Court back office $766.08;Treasurerís entire office $2,170.56 for a total of $4,851.84. Dave Gorman informed the Board that he contact Paul Hackman with Midwest Flooring and received no answer. Motion by Carolan, Seconded by Tilkes to accept the quote from Dungeyís Furniture and Gifts in the the amount of $1021.44 for Recorderís Back Office, $893.76 for Assessorís Back Office, Clerk of Court back office $766.08;Treasurerís entire office $2,170.56 for a total of $4,851.84. Roll Call: All Ayes. Motion Carried. Marty Hemann and Carly Clinton present at 9:28 AM. Dave Gorman left at 9:30 A.M. Sheriff Marty Hemann met with the Board to acknowledge the hiring of a new jailer. Motion by Geerts, Seconded by Tilkes to acknowledge the hiring of Carly Clinton as jailer for the Sheriffís Department effective August 6, 2018 as per union contract. Roll Call: All Ayes. Motion Carried. Sheriff Marty Hemann also discussed with the Board additional fencing and locks at the Jail Building. He gave the Board October 20, 2017 comments and recommendations from the jail inspector. Sheriff Marty Hemann received three (3) quotes for portable fencing for the jail building: Quotes received from L & R Manufacturing, LLC in the amount of$3,960.00; Overhead Door Co. of Mason City in the amount of $2,048.00; and Christie Door Company in the amount of $1,991.00. Marty Hemann also received three (3) quotes for the door locks for the Jail Building. Quotes received from Express Locksmith in the amount of $2,336.13; Central Lock Security in the amount of $2,168.89; Daveís Locksmith Service in the amount of $850.00 plus Angell Electric Inc. in the amount of $220.58 for power kill switch and installation. Open discussion. Motion by Tilkes, Seconded by Geerts to accept the quote from Christie Door Company in the amount of $1,991.00 for portable fencing and Daveís Locksmith Service in the amount of $850.00 and Angell Electric Inc in the amount of $220.58 door locks for a total amount of $$3,061.58 for the jail building. Roll Call: Ayes: Tilkes, Geerts, Zoll, and Hackman. Nays: Carolan. Motion Carried. Sheriff Marty Hemann gave the Board a departmental update of arrests (last five months). Marty Hemann and Carly Clinton left at 10:03 AM. Travis Squires with Piper, Jaffrey, Inc. met with the Board to discuss radio communications project process and private placement engagement letter 2018/19 GO 911 Communication Project. Also present was AJ Seely. Mr. Squires gave the Board an overview of the timeline considerations, project finance considerations and summary. The Board discussed the budget which included the estimate of $2,851,431.00 (deletion of Protivin voting & microwave and addition of the ambulance channel) plus$327,500 for fire department radios for a total cost of the project $3,178,931. Mr. Seely presented to the Board that the 911 budget could offset the total cost by $175,000 which would bring the total cost of the radio communication project to$3,003,931.00. This project does not include interest. The Board also discussed option to finance the project. The Board looks at 5 year debt structure or 10 year debt structure, financing through convention bond structure or private placement bond structure. Mr. Squires will prepare a resolution for public hearing, contact the bonding attorney, and prepare public notice for the Boardís review. Motion by Geerts, Seconded by Zoll to accept the private placement engagement letter with Piper Jaffrey, Inc. 2018/19 GO 911 Communication Project and authorize Chairman Signature. Roll Call: All Ayes. Motion Carried. Mark Huegel present at 10:53 AM. Travis Squires left at 11:15 AM. AJ Seely met with the Board to discuss the tower grounding grid (in the dirt) at the Jail Building. Motion by Geerts, Seconded by Carolan to approve the tower ground grid (in the dirt) at the Jail Building. Roll Call: All Ayes. Motion Carried. Motion by Carolan, Seconded by Zoll to table the proposed amendment to the Chickasaw County Employee Handbook Section 5.8 Unpaid Leave of Absence to allow the Board of Supervisors or appropriate governing Board to approve an unpaid leave in excess of six months until August 13, 2018. The Board discussed the Notice of Termination to Michael F. Troyna and Shirley M. Troyna for access to their property located adjacent to the Old Vets Building and Community Services Building located at 260 E. Prospect, New Hampton, Iowa. Motion by Zoll, Seconded by Carolan to give at 60 day Notice of Termination to Michael F. Troyna and Shirley M. Troyna for access to their property located adjacent to the Old Vets Building and Community Services Building located at 260 E. Prospect, New Hampton, Iowa. Roll Call: All Ayes. Motion Carried. County Attorney Mark Huegel met with the Board to discuss the number of acres available for rent for the County Home Farm ground. Open discussion. County Attorney office will prepare the Public notice for the rental of the County Home Farm ground. Open discussion. The Board would like the County Attorneyís execute a 60 day Notice of Termination. Motion by Zoll, Seconded by Carolan to lease 60.84 of tillable acres and the tenant per the lease will be required to maintain the 5.08 grass strip according to NRCS guidelines. Roll Call: All Ayes. Motion Carried. Motion by Carolan, Seconded by Tilkes to approve claims. Roll Call: All Ayes. Motion Carried. Received and filed in the Auditorís Office MMP Short Form for Annual Updates for 4 Oaks LLC (ID#59728) located at 2998 180th Street, Lawler, IA 52154. Received and filed in the Auditorís Office MMP Short Form for Annual Updates for Zeien West (ID#65458) located at 1728 180th Street., New Hampton, IA 50659. Received and filed in the Auditorís Office MMP Short Form for Annual Updates for Zeien East (ID#65457) located at 1849 180th Street, New Hampton, IA 50659. Received and filed in the Auditorís Office MMP Short Form for Annual Updates for Bruce Buchheit Farm (ID#) 57704 located at 1090 Stevens Avenue, Lawler, IA 52154. Received and filed in the Auditorís Office MMP Short Form for Annual Updates for Mike Klassen (IC #59679) located at 2130 Exeter Avenue, Ionia, IA 50645. Motion by Tilkes, Seconded by Carolan to adjourn at 11:55 AM. Roll Call: All Ayes. Motion Carried. ___________________________ Jacob Hackman, Chairman Board of Supervisors ATTEST: _____________________________ Joan E. Knoll, Auditor
 
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