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Monday, August 13, 2018 - Monday, August 13, 2018

COUNTY BOARD MINUTES AUGUST 13, 2018 The Board convened on Monday, August 13, 2018 at 9:00 A.M. with all the members present: Tilkes, Zoll, Carolan, Geerts, and Hackman. The meeting was called to order by Chairman Hackman. Also present were David Boss, Dean Speicher, Julie A. Eckenrod, Katie Boehmer, Rick Holthaus, and Ray Armel. Motion by Zoll, Seconded by Carolan to approve agenda for August 13, 2018. Roll Call: All Ayes. Motion Carried. Motion by Carolan, Seconded by Tilkes to approve Board Minutes for August 6, 2018. Roll Call: All Ayes. Motion Carried. At 9:01 AM a joint meeting with the Veterans Affairs Commission and the Board to discuss staffing. David Boss called the Veterans Affairs Commission meeting to order. Present from the Veterans Affairs Commission were David Boss, Katie Boehmer, Dean Speicher, and Julie A. Eckenrod. Absent: Randy Nosbisch. Discussion regarding staffing. Mr. Boss informed the Board that the current director is employed by the Commission. The employee is a part-time employee with no benefits and is not comfortable being the HIPAA compliance officer. Veteran Affairs Commission also noted that they are not comfortable with the director being the Compliance Officer. Mr. Armel informed the Board and the Commission that the HIPAA committee met due to the resignation of the HIPAA compliance officer Kathy Babcock. Mr. Armel informed the Board that he is the HIPAA security officer and stated that he would assist the HIPAA compliance officer with the training. The HIPAA compliance officer duties consist of making sure that all employees take the HIPAA training once a year through the software program that is provided by Compliancy Group. Ray Armel will contact the HIPAA Compliance Officer. Jim Cook present at 9:05 AM. Motion by Speicher, Seconded by Eckenrod to adjourn the meeting at 9:08 AM. Roll Call: Ayes: Speicher, Eckenrod, Boehmer, and Boss. Absent: Nosbisch. Motion Carried. David Boss, Dean Speicher, Katie Boehmer, and Julie Eckenrod left at 9:08 AM. Hacker, Nelson & Co., PC representative Steve Samec present at 9:08 AM. Member from the media present at 9:11 AM. The Board reviewed the quote for the purchase of additional carpet tiles for the Courthouse and Jail Building. Quote received from Dungey’s Furniture and Gifts in the amount of $638.40 for the Sheriff Office-Jail Building and in the amount of $510.72 for the Boardroom-Courthouse. Motion by Carolan, Seconded by Tilkes to accept the quote from Dungey’s Furniture and Gifts in the amount of $638.40f or the Sheriff Office-Jail Building and in the amount of $510.72 for the Boardroom-Courthouse. Roll Call: All Ayes. Motion Carried. Motion by Tilkes, Seconded by Geerts to approve the Liquor License for Assumption Church Little Turkey. Roll Call: All Ayes. Motion Carried. Assessor Ray Armel met with the Board met with the Board review 2018 Homestead, Homestead-Disabled Vets, and Military Exemption Applications. Motion by Geerts, Seconded by Zoll to approve one hundred fifty-five (155) Homestead tax credit applications which includes three (3) Disabled Veterans Homestead tax credit applications for 2018 as per the recommendation of the County Assessor’s Office. Roll Call: All Ayes. Motion Carried. Motion by Tilkes, Seconded by Geerts to approve sixteen (16) military exemptions applications for 2018 as per the recommendation of the County Assessor’s Office. Roll Call: Ayes: Tilkes, Geerts, Carolan, and Zoll. Nays: None. Abstain: Hackman. Motion Carried. Supervisor Geerts gave an update on the committee meeting held on Wednesday, August 8, 2018. They toured the Schultz building and Mr. Geerts gave an update on the inspection of phase I asbestos at the Old Vets building. Supervisor Geerts is waiting for a quote for the removal of Phase 1 asbestos. Jennifer Schwickerath present at 9:21 AM. Public Health and Home Care Services Administrator Kathy Babcock met with the Board to discuss claims. Also present was Lisa Welter. Open Discussion regarding the review and approval of claims for the Public Health Office, and the role that Board of Health and the Board share in the process. Also discussion on other departments review and approval of claims process. Jim Cook, Kathy Babcock, Ray Armel, Staci Schutte, and Lisa Welter left at 10:12 AM. Marty Hemann present at 9:26 AM and Staci Schutte present at 9:30 AM. County Attorney Jennifer Schwickerath met with the Board to discuss the proposed amendment to the Chickasaw County Employee Handbook Section 5.8 Unpaid Leave of Absence to allow the Board of Supervisors or appropriate governing Board to approve an unpaid leave in excess of six months. Open discussion. Motion by Carolan, Seconded by Geerts to accept the proposed amendment to the Chickasaw County Handbook Section 5.8 Unpaid Leave of Absence as per the recommendation of the County Attorney and Heartland Insurance Risk Pool (HIRP). The old language read as follows: “A request for an unpaid leave of more than thirty days will be forwarded with recommendation by the department head to the Board of Supervisors or appropriate governing board. In no event shall unpaid leave be approved for more than six months by the Board of Supervisors or appropriate governing board. “ New language will read as follows: :”A request for an unpaid leave of more than thirty days will be forwarded with recommendation by the department head to the Board of Supervisors or appropriate governing board for approval. An unpaid leave of absence is generally given for a period of no longer than six months, unless the circumstances indicate that a leave of a period of longer than six months is appropriate. An unpaid leave status will be reviewed periodically and the period of the leave may be adjusted by the appropriate board.” and authorize the County Auditor to make the change in the Chickasaw County Handbook. Roll Call: All Ayes. Motion Carried Jennifer Schwickerath left at 10:16 AM. County Engineer Dusten Rolando met with the Board to discuss road departmental activities. Sheriff Marty Hemann met with the Board to acknowledge the resignation of a Deputy Sheriff. Motion by Geerts, Seconded by Tilkes to acknowledge the resignation of Zachary Nosbisch as Deputy Sheriff effective August 24, 2018. Roll Call: All Ayes. Motion Carried. Sheriff Marty Hemann discussed with the Board to begin the hiring process of a deputy sheriff due to the vacancy (leaving the Sheriff’s Department). Open discussion. Sheriff Hemann informed the Board that since the Sheriff’s department is assisting theCity of Nashua with Law Enforcement for three (3) months, workload in the Sheriff’s office, and a deputy Sheriff taking the Jail Administrator position were some of the reasons for filling the vacancy. Motion by Geerts, Seconded by Carolan to begin the hiring process of a deputy sheriff due to a vacancy. Roll Call: All Ayes. Motion Carried. Marty Hemann left at 10.25 AM. Staci Schutte present at 10:30 AM. Recorder Cindy Messersmith met with the Board to discuss the hiring of a part-time-on call clerical position. Open Discussion. Cindy Messersmith informed the Board that this position would be approximately 15-20 hours a week to start and after training would become a part-time on-call basis and would have to amend the Recorder’s budget at a later date. Supervisor Hackman reminded the Board determines the number of deputies, assistants, and clerks to be allotted to each elected office. No motion by the Board at this time. Auditor Joan Knoll met with the Board to discuss the hiring of a part time (20 hours a week) Administrative Assistant. The County Auditor had this new position for FY 18-19 budget approved by the Board of Supervisors on March 5, 2018 at the public hearing.. Supervisor Hackman reminded the Board determines the number of deputies, assistants, and clerks to be allotted to each elected office. No motion by the Board at this time. Motion by Geerts, Seconded by Tilkes to approve the Certification of Abstract of Taxes and Tax list for 2017 assessment collectible FY 2018-2019 as recommended by the County Auditor and County Treasurer. Roll Call: All Ayes. Motion Carried. Land Use Administrator Staci Schutte met with the Board for the approval of a minor subdivision. Motion by Tilkes, Seconded by Carolan to approve the resolution for a minor subdivision for Daniel K. & Jaclyn L. Crooks and Qualley Feed & Grain, Inc. Roll Call: All Ayes. Motion Carried. RESOLUTION 0-8-13-18-37 A RESOLUTION APPROVING THE MINOR SUBDIVISION PLAT OF PARCEL 2018-37 AND 2018-38 IN THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER IN SECTION 28, TOWNSHIP 97 NORTH, RANGE 12 WEST OF THE 5TH P.M., CHICKASAW COUNTY, IOWA WHEREAS, ON THE 13th DAY of August 2018 at a regular meeting by the Board of Supervisors, Chickasaw County, Iowa a minor subdivision plat of Parcels 2018-37 and 2018-38 in Southeast Quarter of the Southeast Quarter in Section 28, Township 97 North, Range 12 West of the 5th P.M., Chickasaw County, Iowa was presented. WHEREAS, the minor subdivision plat of Parcels 2018-37 and 2018-38 in Southeast Quarter of the Southeast Quarter in Section 28, Township 97 North, Range 12 West of the 5th P.M., Chickasaw County, Iowa has been considered and should be approved. NOW, THEREFORE, it is hereby resolved by the Board of Supervisors, Chickasaw County, Iowa that said Minor Subdivision Plat be approved, accepted and the Chairman is hereby directed to certify this Resolution of Approval. PASSED AND APPROVED on this 13th DAY of August 2018. /ss/ Jacob Hackman, Chairman, Board of Supervisors. ATTEST: /ss/ Joan E. Knoll, Auditor. Motion by Carolan, Seconded by Tilkes to approve claims. Roll Call: All Ayes. Motion Carried. Received and filed in the Auditor’s Office MMP Short Form for Annual Update for H.C. Feeders (ID #60444) located at 2504 140th Street, New Hampton, IA 50659. Received and filed in the Auditor’s Office MMP Short Form for Annual Update for Kleiss Barn (ID #66865) located at 2748 Mission Avenue, Fredericksburg, IA 50630. Received and filed in the Auditor’s Office Verification of County Receipt for Manure Management Plans & Plan Update for Chickasaw Farms Chickasaw Farms LLC located in Section 22 of Dayton Township. Received and filed in the Auditor’s Office Jendro Sanitation rural recycling collection report for the month of August 2018. Received and filed in the Auditor’s Office Richland Township Summary Statement of Receipts and Disbursement for FY 2017-2018. Motion by Carolan, Seconded by Tilkes to adjourn at 11:15 AM. Roll Call: All Ayes. Motion Carried. ___________________________ Jacob Hackman, Chairman Board of Supervisors ATTEST: _____________________________ Joan E. Knoll, Auditor
 
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