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Monday, August 20, 2018 - Monday, August 20, 2018

COUNTY BOARD MINUTES AUGUST 20, 2018 The Board convened on Monday, August 20, 2018 at 9:00 A.M. with all the members present: Tilkes, Zoll, Carolan, Geerts, and Hackman. The meeting was called to order by Chairman Hackman. Also present were Rick Holthaus, EMA Director Seely, Jim Allison, Mira Schmitt-Cash, Engineer Dusten Rolando, Custodian Dave Gorman, Assistant County Attorney Mark Huegel, and Sheriff Marty Hemann Motion by Carolan, seconded by Geerts to approve agenda for August 20, 2018. Roll Call: All Ayes. Motion Carried. Motion by Zoll, seconded by Carolan to approve board minutes for August 13, 2018. Roll Call: All Ayes. Motion Carried. No sealed bids were received for the demolition and disposal of the old vets building. The Board discussed asbestos testing at the old vets building. Supervisor Geerts will give an update on asbestos testing at the meeting August 27, approximately cost for asbestos testing would be $2200.00-2500.00. Bids will be requested again after the asbestos testing is completed. County Engineer Dusten Rolando met with the Board to discuss the following road departmental activities: Division 2 & 3 rock resurfacing continues, edge rutting various areas, mowing hard surface areas, pulling big rocks, day labor-box culvert on Jasper Ave, Cheyenne Ave bridge, and paving has begun on V14-started at Horton and moving north-should be to Chickasaw County by the end of the week. Dusten will be attending ISAC in Des Moines this week. The Board reviewed a quote for a tandem truck from GATR Truck Center-Cedar Rapids. Motion by Tilkes, seconded by Geerts to accept the quote from GATR Truck Center-Cedar Rapids in the amount of $209,292.50 (State Bid) per recommendation from County Engineer for the purchase of a tandem truck. Roll Call: All Ayes. Motion Carried. Supervisor Geerts gave a brief update on the water & sewer project at the Heritage Residence. Mr. Geerts stated more details will follow after New Hampton city council meets and discusses project. Motion by Tilkes, seconded by Geerts to accept the resignation of Wally Boehmer from the Pioneer Cemetery Commission effective August 6, 2018. Roll Call: All Ayes. Motion Carried. Motion by Zoll, seconded by Carolan to accept the resignation of Lindsay Zenner as the HIPAA Compliance Officer effective August 20, 2018. Roll Call: All Ayes. Motion Carried. Supervisor Zoll gave an update on the FMC Landfill meeting he attended August 14, 2018. The Board took a short recess at 9:27 am and convened at 9:30 am. Hackman and Carolan gave an update on the six-county meeting they attended in Lime Springs on Thursday, August 16, 2018. Discussion regarding the radio communication project. The Board reviewed the Bond Counsel Engagement Agreement-proposed issuance of not to exceed $3,250,000 General Obligation Capital Loan Notes. Open discussion. Motion by Geerts, seconded by Carolan to accept the bond counsel engagement agreementóproposed issuance of not to exceed $3,250,000 General Obligation Capital Loan Notes with Ahlers & Cooney, P.C. Attorneys at Law and authorize Chairman Signature for the Radio Communication Project. Roll Call: Ayes: Geerts, Carolan, and Hackman. Nays: Zoll, Tilkes. Motion Carried. The Board reviewed the Resolution fixing date for meeting on the proposition to authorize a Loan Agreement and the issuance of Notes to evidence the obligations of the County there under for the radio communications project. Motion by Geerts, seconded by Carolan to approve Resolution #08-20-18-38 fixing date for a meeting on the authorization of a loan agreement and the issuance of not to exceed $3,250,000 General Obligation Capital Loan Notices of Chickasaw County, State of Iowa (for essential county purposes) and providing for publication of notice thereof . The public hearing is scheduled for, Monday, September 17, 2018, at 7:00 pm. at the Chickasaw Event Center located at 301 N Water Ave, New Hampton, IA. Roll Call: Ayes: Geerts, Carolan, Zoll, Tilkes, Hackman. Nays: None. Motion Carried. RESOLUTION NO. 08-20-18-38 Board Member Geerts introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED $3,250,000 GENERAL OBLIGATION CAPITAL LOAN NOTES OF CHICKASAW COUNTY, STATE OF IOWA (FOR ESSENTIAL COUNTY PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Board Member Carolan seconded the motion to adopt. The roll was called and the vote was, AYES: Geerts, Carolan, Zoll, Tilkes, and Hackman NAYS: None. Whereupon, the Chairperson declared the resolution duly adopted as follows: Whereupon, the Chairperson declared the resolution duly adopted as follows: RESOLUTION FIXING DATE FOR A MEETING ON THE AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED $3,250,000 GENERAL OBLIGATION CAPITAL LOAN NOTES OF CHICKASAW COUNTY, STATE OF IOWA (FOR ESSENTIAL COUNTY PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, it is deemed necessary and advisable that Chickasaw County, State of Iowa, should provide for the authorization of a Loan Agreement and issuance of General Obligation Capital Loan Notes, to the amount of not to exceed $3,250,000, as authorized by Sections 331.402 and 331.443, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out essential county purpose project(s) as hereinafter described; and WHEREAS, the Loan Agreement and Notes shall be payable from the Debt Service Fund; and WHEREAS, before a Loan Agreement may be authorized and General Obligation Capital Loan Notes, issued to evidence the obligation of the County thereunder, it is necessary to comply with the provisions of the Code of Iowa, as amended, and to publish a notice of the proposal and of the time and place of the meeting at which the Board proposes to take action for the authorization of the Loan Agreement and Notes and to receive oral and/or written objections from any resident or property owner of the County to such action. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CHICKASAW COUNTY, STATE OF IOWA: Section 1. That this Board meet in the Chickasaw Event Centre located at 301 N. Water Avenue, New Hampton, Iowa, at 7:00 P.M., on the 17th day of September, 2018, for the purpose of taking action on the matter of the authorization of a Loan Agreement and issuance of not to exceed $3,250,000 General Obligation Capital Loan Notes, for essential county purposes, the proceeds of which notes will be used to provide funds to pay the costs of acquisition, construction and installation of peace officer equipment and other emergency services communication equipment and systems. Section 2.The Auditor is authorized and directed to proceed on behalf of the County with the negotiation of terms of a Loan Agreement and the issuance of General Obligation Capital Loan Notes, evidencing the County''s obligations to a principal amount of not to exceed $3,250,000, to select a date for the final approval thereof, to cause to be prepared such notice and sale information as may appear appropriate, to publish and distribute the same on behalf of the County and this Board and otherwise to take all action necessary to permit the completion of a loan on a basis favorable to the County and acceptable to the Board. Section 3. That the Auditor is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the County. The publication to be not less than four clear days nor more than twenty days before the date of the public meeting on the issuance of the Notes. Section 4. The notice of the proposed action to issue notes shall be in substantially the following form: (To be published between August 28-September 11, 2018 (dates inclusive) NOTICE OF MEETING OF THE BOARD OF SUPERVISORS OF CHICKASAW COUNTY, STATE OF IOWA, ON THE MATTER OF THE PROPOSED AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED $3,250,000 GENERAL OBLIGATION CAPITAL LOAN NOTES OF THE COUNTY (FOR ESSENTIAL COUNTY PURPOSES), AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the Board of Supervisors of Chickasaw County, State of Iowa, will hold a public hearing on the 17th day of September, 2018, at 7:00 P.M., in the Chickasaw Event Centre located at 301 N. Water Avenue, New Hampton, Iowa, at which meeting the Board proposes to take additional action for the authorization of a Loan Agreement and the issuance of not to exceed $3,250,000 General Obligation Capital Loan Notes, for essential county purposes, to provide funds to pay the costs of acquisition, construction and installation of peace officer equipment and other emergency services communication equipment and systems. Principal and interest on the proposed Loan Agreement will be payable from the Debt Service Fund. At the above meeting the Board shall receive oral or written objections from any resident or property owner of the County to the above action. After all objections have been received and considered, the Board will at the meeting or at any adjournment thereof, take additional action for the authorization of a Loan Agreement and the issuance of the Notes to evidence the obligation of the County thereunder or will abandon the proposal to issue said Notes. This notice is given by order of the Board of Supervisors of Chickasaw County, State of Iowa, as provided by Sections 331.402 and 331.443 of the Code of Iowa. Dated this 20th day of August, 2018. /ss/ Joan E. Knoll County Auditor, Chickasaw County, State of Iowa PASSED AND APPROVED this 20th day of August, 2018. /ss/ Jacob Hackman, Chairperson ATTEST: /ss/ Joan E. Knoll, County Auditor Discussion followed of what information would be discussed at the Public Hearing. Member of the audience Holthaus gave his input on an agenda item and directed comments towards the Board that Hackman did not seem appropriate due to disorderly conduct; therefore, Chairman Hackman asked Holthaus to leave. Chairman Hackman asked for a recess at 9:54 am. After Sheriff Hemann had a conversation with County Attorney Schwickerath and audience member Holthaus, Chairman Hackman convened the meeting at 10:15 am? Motion by Tilkes, seconded by Zoll to have Holthaus removed from the meeting, Iowa Code 21.7-Rules of conduct at meetings. Zoll asked Sheriff Hemann to go over the conversation he had with Holthaus. Sheriff Hemann likes to resolve problems and stated member of the audience Holthaus would like to remain in the public meeting and would refrain from making statements and disrupting the meeting. Roll Call: Ayes: Tilkes, Zoll, Carolan, Hackman. Nays: Geerts. Motion carried. Holthaus left the meeting at 10:18 am. The Board reviewed the radio communication project/proposal with G. J. Therkelsen & Associates Inc. Lengthy discussion with AJ Seely and Board to decide to enter into this agreement with G. J. Therkelsen & Associates Inc. providing required design and engineering services to offer the project for competitive proposals. The Board understands this project is an essential thing and question how to get this paid for with the least amount of impact on the taxpayers. Motion by Geerts, seconded by Carolan to enter the contract with G. J. Therkelsen & Associates Inc. in the amount of $163,310. Execution of agreement requires 20% to start and Carolan asked if this amount will be paid from the 911 Fund. Seely agreed but if County signs the contract and doesnít continue to go forth with the project, Seely stated it would be up to the County to come up with the balance of contract. Roll Call: All Ayes. Motion carried. Seely will contact G. J. Therkelsen & Associates Inc. Motion by Carolan, seconded by Geerts to approve claims. Roll Call: All Ayes. Motion Carried. Hackman discussed compensation for members of the board of supervisors and stated claims should be submitted by the departments with the public purpose written on the claims Received and filed in the Auditorís Office MMP Short Form for Annual Update for H & B LLC ( ID #64009 ) located at 3352 120th Street, Fort Atkinson, IA 52144. Received and filed in the Auditorís Office MMP Short Form for Annual Update for Harrington Ltd. (ID #58791) located at 290th Street, Nashua, IA 50658. Received and filed in the Auditorís Office Washington Township Summary Statement of Receipts and Disbursements for FY 2017-2018. Received and filed in the Auditorís Office Utica Township Summary Statement of Receipts and Disbursements for FY 2017-2018. Received and filed in the Auditorís Office MMP Short Form for Annual Updates for AK Family LLC-Boyd Site (ID #68292) in Section 3 of Dresden Township located at 2508 Odessa Avenue, New Hampton, IA 50659. Received and filed in the Auditorís Office MMP Short Form for Annual Updates for HBA, LLC (ID #69998) in Section 31 of Jackson Township located at 1040 343rd Avenue, Waucoma, IA 52171. Received and filed in the Auditorís Office MMP Short Form for Annual Updates for Don Kurtenbach-Section 23 (ID #64997) in Section 23 of Utica Township located at 1685 Victoria Way, Lawler, IA 52154. Received and filed in the Auditorís Office MMP Short Form for Annual Updates for Seamans North (ID #66437) in Section 20 of Dresden Township located at 2846 Mission Avenue, Fredericksburg, IA 50630. Motion by Carolan, seconded by Tilkes to adjourn at 10:55 am. Roll Call: All Ayes. Motion Carried. ___________________________ Jacob Hackman, Chairman Board of Supervisors ATTEST: _____________________________ Donna Geerts, Deputy Auditor
 
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