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Monday, September 3, 2018 - Tuesday, September 4, 2018

COUNTY BOARD MINUTES SEPTEMBER 3 & 4, 2018 The Courthouse and offices were closed-Labor Day Holiday. The Board convened on Tuesday, September 4, 2018 at 9:00 A.M. with all the members present: Tilkes, Zoll, Carolan, Geerts, and Hackman. The meeting was called to order by Chairman Hackman. Also present were Rick Holthaus, Kendra Leibold, Jim Cook, Jim Allison, Shain Kroenecke, Al Papousek, Chantal Papousek, Martin Hemann, Jennifer Schwickerath, Lisa Welter, Kathy Babcock, and a member from the media. Motion by Zoll, Seconded by Carolan to approve agenda for September 3 & 4, 2018 with the deletion of G-10:00AM appointment with Staci Schutte and HR Green Representative Greg Brennan for an update on the Landfill –due to rain and will reschedule at a later date. Roll Call: All Ayes. Motion Carried. Motion by Carolan, Seconded by Tilkes to approve board minutes for August 27, 2018. Open Discussion. Supervisor Zoll asked the Board to add additional information to the Letter dated August 22, 2018 from G. J. Therkelsen as follows: It would be premature to contract with us to ensuring that project funding is fully approved. Motion by Carolan, Seconded by Tilkes to amend the board minutes for August 27, 2018 to include part of the letter from G. J. Therkelsen dated August 22, 2018 as follows: It would be premature to contract with us to ensuring that project funding is fully approved. Roll Call: All Ayes. Motion Carried. Attorney Jon Swanson met with the Board via phone conference to discuss claims concerning Chickasaw County enter closed session permitted under Section 21.5 (1) (c) of Code of Iowa. Rick Holthaus, Kendra Leibold, Jim Allison, Shain Kroenecke, Al Papousek, Chantal Papousek, Martin Hemann, and a member from the media left at 9:05 AM for the closed session. Motion by Carolan, Seconded by Zoll to enter closed session permitted under Section 21.5 (1) (c) Code of Iowa at 9:06AM. Roll Call: All Ayes. Motion Carried. Also present were Jennifer Schwickerath, Kathy Babcock, Lisa Welter, and Jim Cook. Attorney Jon Swanson updated the Board. Discussion followed. No Action was taken. Motion by Geerts, Seconded by Tilkes to exit closed session at 9:19 A.M. Roll Call: All Ayes. Motion Carried. Jennifer Schwickerath, Jim Cook, Kathy Babcock, and Lisa Welter left at 9:20 AM. Sheriff Marty Hemann met with the Board to discuss Union Negotiations claim in the amount of $5,000.00. The following contracts expire June 30, 2019. Courthouse-Clerical, Secondary Road, and Sheriff. Open discussion. Courthouse-Clerical and Secondary Road are non bargaining contracts and Sheriff is bargaining contracts. Sheriff Hemann informed the Board since the claim is over $5000.00 needs to be approved by the Board and asked more clarification of the claim. Also present Rick Holthaus, Kendra Leibold, Jim Allison, Shain Kroenecke, Al Papousek, Chantal Papousek, Martin Hemann, Kerry Miller, Mark Huegel, Todd Miller, and a member from the media. Motion by Geerts, Seconded by Carolan to approve the claim in the amount $5000.00 to PJ Greufe & Associates for union negotiations-Sheriff, Clerical, and Secondary Road and the claim to be paid from General Basic Fund-General Services department. Roll Call: All Ayes. Motion Carried. Ray Armel met with the Board to discuss the HIPAA Compliance Officer. Mr. Armel informed the Board that the HIPAA Committee met on Tuesday, August 28, 2018. Mr. Armel reviewed with the committee the position of the HIPAA Compliance Officer. Motion by Carolan, Seconded by Tilkes to appoint Ray Armel as the HIPAA Compliance Officer effective immediately as per the recommendation of the HIPAA Committee. Roll Call: All Ayes. Motion Carried. Ray Armel also gave the Board an update on the Data Processing Equipment. Ray Armel informed the Board that he disposed of 5 servers, 15 tower units, 17 laptops, 11 keyboards, 11 monitors, 11 printers, and 3 boxes of computer wiring/cable. All hard drives and memory cards were removed and will be destroyed. Discussion on the Radio Communications Project. Also present were A. J. Seely, Rick Kramer, and Sue Breitbach. Supervisors Geerts asked Chairman Hackman the timeline of events that placed this item on the agenda and asked for allowance of public input. Chairman Hackman stated that there would be no public comment and would be at his discretion. Comments from County Official Marty Hemann and EMA Agency AJ Seely. The Board discussed the Resolution to reconsider and rescind resolution No. 08-20-18-38 fixing date for a meeting on the proposition to authorize a Loan Agreement and the issuance of Notes to evidence the obligations of the County thereunder and canceling the public hearing. Motion by Carolan, Seconded by Tilkes to approve Resolution 09-04-18-39 and authorize Chairman Signature. Roll Call: Ayes: Carolan and Tilkes. Nays: Geerts, Zoll and Hackman. Motion Failed. RESOLUTION NO. 09-04-18-39. RESOLUTION NO. 09-04-18-39 Board Member Carolan introduced the following Resolution entitled "RESOLUTION TO RECONSIDER AND RESCIND RESOLUTION NO. 08-20-18-38 FIXING DATE FOR A MEETING ON THE AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED $3,250,000 GENERAL OBLIGATION CAPITAL LOAN NOTES OF CHICKASAW COUNTY, STATE OF IOWA (FOR ESSENTIAL COUNTY PURPOSES) AND CANCELING THE PUBLIC HEARING", and moved that the same be adopted. Board Member Tilkes seconded the motion to adopt. The roll was called and the vote was, AYES: Carolan and Tilkes. NAYS: Geerts, Zoll, and Hackman. Where upon, the Chairperson declared the resolution duly adopted as follows: RESOLUTION TO RECONSIDER AND RESCIND RESOLUTION NO. 08-20-18-38 FIXING DATE FOR A MEETING ON THE AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED $3,250,000 GENERAL OBLIGATION CAPITAL LOAN NOTES OF CHICKASAW COUNTY, STATE OF IOWA (FOR ESSENTIAL COUNTY PURPOSES) AND CANCELING THE PUBLIC HEARING WHEREAS, by Resolution No. 08-20-18-38 adopted on August 20, 2018, this Board of Supervisors deemed it necessary and advisable that Chickasaw County, State of Iowa, should provide for the authorization of a Loan Agreement and issuance of General Obligation Capital Loan Notes, to the amount of not to exceed $3,250,000, as authorized by Sections 331.402 and 331.443, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out essential county purpose project(s) as therein described; and WHEREAS, by Resolution No. 08-20-18-38 adopted on August 20, 2018, this Board of Supervisors directed the Auditor to publish a notice of the proposal and of the time and place of the meeting at which the Board proposed to take action for the authorization of the Loan Agreement and Notes and to receive oral and/or written objections from any resident or property owner of the County to such action; and WHEREAS, this Board of Supervisors has now determined that the project necessitates further consideration before taking additional action. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CHICKASAW COUNTY, STATE OF IOWA: Section 1. The Board hereby determines that the project necessitates further consideration before taking the action hereinabove described. Section 2. Resolution No. 08-20-18-38 is hereby rescinded in its entirety and the public hearing previously scheduled for 7:00 P.M., on the 17th day of September, 2018, for the purpose of taking action on the matter of the authorization of a Loan Agreement and issuance of not to exceed $3,250,000 General Obligation Capital Loan Notes, for essential county purposes, is hereby cancelled. PASSED AND APPROVED this 4th day of September, 2018. Chairman Hackman left at 9:50 AM. The Board reviewed the claims. Motion by Tilkes, Seconded by Carolan to approve claims. Roll Call: Ayes: Tilkes, Carolan, Geerts, and Zoll. Absent: Hackman. Motion Carried. Motion by Carolan, Seconded by Tilkes to adjourn at 10:16 AM. Roll Call: Ayes: Carolan, Tilkes, Geerts, and Zoll. Absent: Hackman. Motion Carried. ________________________________ Jacob Hackman, Chairman Board of Supervisors ATTEST: ___________________________________ Joan E. Knoll, Auditor
 
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