Welcome to Chickasaw County, Iowa
Home :: Board of Supervisors :: Meeting Minutes December 16, 2018
 
Monday, September 17, 2018 - Monday, September 17, 2018

COUNTY BOARD MINUTES SEPTEMBER 17, 2018 The Board convened on Monday, September 17, 2018 at 9:00 A.M. with all the members present: Tilkes, Zoll, Carolan, Geerts, and Hackman. The meeting was called to order by Chairman Hackman. Also present were Rick Holthaus, Jason Byrne, Terry Johnson, and Lynn Throndson. Motion by Carolan, Seconded by Tilkes to approve agenda for September 17, 2018. Roll Call: All Ayes. Motion Carried. Motion by Tilkes, Seconded by Zoll to approve board minutes for September 10, 2018. Roll Call: All Ayes. Motion Carried. The Board discussed and reviewed the FY 2018-19 County Budget Amendment. Discussion followed. Motion by Geerts, Seconded by Carolan to set the public hearing for October 8, 2018 at 9:00 AM in the Boardroom for FY 2018-2019 County Budget Amendment. Roll Call: All Ayes. Motion Carried. Supervisor Hackman discussed the Community Services Building. Open discussion to continue with the project by sending out Request for Proposal (RFPís) to architects etc. Supervisors Geerts and Hackman will draft the Request for Proposals and a list of vendors for the Board to review. The Board proceeded to canvass the Northeast Iowa Community College Special Election held on September 11, 2018. Motion by Zoll, Seconded by Geerts to approve the canvass the Northeast Iowa Community College Special Election held on September 11, 2018 and authorize Auditor to certify results to the State and record in permanent Election Register. Roll Call: All Ayes. Motion Carried. A member from the media present at 9:15 AM Marty Hemann present at 9:21 AM. Supervisor Zoll gave an update on the FMC-ECI-Early Childhood meeting held on Monday, September 10, 2018 and F-M-C Landfill meeting held on Thursday, September 13, 2018. Ray Armel met with the Board to discuss the telephone/internet services at the Courthouse. Mr. Armel informed the Board that on Monday, September 10, 2018, the Courthouse was without internet services throughout the day. Mr. Armel and Mr. Ungs discovered that this was due to a fault in the Windstream communications system. Windstream was not going to send a technician until Tuesday for the repairs. Mr. Ungs contacted a technician and the internet was up and running by the end of the day. Mr. Armel informed the board that he is concerned with the offices being down for such a long period and the poor response from Windstream. Mr. Armel informed the Board that he has been in contact with Butler-Bremer Communications regarding fiber optic for our telephone and internet services. Mr. Armel will be gathering cost figures and bring these to the Board at a later date. Ray Armel left at 9:36 AM. Motion by Geerts, Seconded by Carolan to acknowledge the resignation of AJ Seely as EMA/911 Director effective October 2, 2018 (for payroll purposes only). Roll Call: All Ayes. Motion Carried. The Board discussed the 911 Boardís commitment of funding for the radio communications project. Supervisor Hackman read the email from Mr. Seely addressing the 911 Boardís obligation of funds toward the communication project. The 911 Board voted to obligate those funds toward activity that the Board of Supervisors commits to, so long as that activity is a one-time project (done at once) (whether that is consulting fees, equipment, etc) in the amount of $175,000 towards a non-phased communications project on a one time basis at their meeting on September 11, 2018. Marty Hemann met with the Board to discuss the vacancy of dispatcher/jailer and acknowledge the resignation of a dispatcher/jailer. Motion by Zoll, Seconded by Geerts to acknowledge the resignation of Ashely Schuchhardt as dispatcher/jailer effective September 23, 2018. Roll Call: All Ayes. Motion Carried Motion by Geerts, Seconded by Tilkes to begin the hiring process of a dispatcher/jailer due to a vacancy. Roll Call: All Ayes. Motion Carried. Marty Hemann, Lynn Throndson, and a member from the media left at 9:45 AM. Motion by Tilkes, Seconded by Zoll to recess at 9:45 AM. and reconvene at 11:00 AM. Roll Call: All Ayes. Motion Carried. The Board reconvened at 11:00 AM. Also present were Mark Huegel, Dan Leichtman, Mathew Holschlag, Paul Holschlag, Gordon Davis Jr., and a member from the media. The Board opened three sealed bids for the county farm rental property. Initial bids were opened and read as follows: Mathew Holschlag- $210.00 per acre, Gordon Davis Jr.-$200.00 per acre, and Dan Leichtman-$100.00 per acre. The three bidders could raise their one time, if they wished to. The three gentlemen was handed a piece of paper and placed their bid in a basket. Chairman Hackman read the bids as follows: Mathew Holschlag-$255.00 per acre. Gordon Davis Jr.-$250.00 per acre, Dan Leichtman chose not re-bid. Motion by Tilkes, Seconded by Carolan to accept the bid of $255.00 per acre by Mathew Holschlag. for a three year lease of 60.84 tillable acres and 5.08 grass strip acres to be maintained per NRCS guidelines for county farm rental and authorize Chairman signature on the lease agreement. Roll Call: All Ayes. Motion Carried. Supervisor Carolan left at 11:08 AM. The Board approved claims. Motion by Tilkes, Seconded by Zoll to approve the claims. Roll Call: Ayes: Tilkes, Zoll, Geerts, and Hackman. Absent: Carolan. Motion Carried. Received and filed in the Auditorís Office Jacksonville Township Summary Statement of Receipts and Disbursements for FY 2017-2018. Received and filed in the Auditorís Office Dayton Township Summary Statement of Receipts and Disbursements for FY 2017-2018. Received and filed in the Auditorís Office Chickasaw Township Summary Statement of Receipts and Disbursements for FY 2017-2018. Received and filed in the Auditorís Office Fredericksburg Township Summary Statement of Receipts and Disbursements for FY 2017-2018. Received and filed in the Auditorís Office MMP Short Form for Annual Update Oakdale Lane LLC (ID# 69132) located at 1234 Union Avenue, Lawler, IA 52154. Received and filed in the Auditorís Office MMP Short Form for Annual Update for Randy Burgart (ID #65016) located at 2676 Mission Avenue, Fredericksburg, IA 50630. Received and filed in the Auditorís Office MMP Short Form for Annual Update for Zwanziger LLC (ID #59516) located at 1351 260th Street, Nashua, IA 50658. Received and filed in the Auditorís Office MMP Short Form for Annual Update for Bodensteiner Site (ID #58597) located at 1779 Vanderbilt Avenue, Lawler, IA 52154. Motion by Tilkes, Seconded by Zoll to adjourn at 11:45 AM. Roll Call: Ayes: Tilkes, Zoll, Geerts, and Hackman. Absent: Carolan. Motion Carried. The Board convened for a Special meeting on Monday, September 17, 2018 at 7:00 P.M. at the Chickasaw Event Centre with all the members present: Tilkes, Zoll, Carolan, Geerts, and Hackman. The meeting was called to order by Chairman Hackman. A joint meeting with the 911 Service Board. Motion by Carolan, Seconded by Geerts to approve the agenda for September 17, 2018. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Zoll to open the public hearing at 7:00 PM. Roll Call: All Ayes. Motion Carried. EMA/911 Director AJ Seely gave a presentation (overview) of the Radio Communication Project. Piper Jaffray & Co. representative Travis Squires gave a presentation (overview) of the project costs estimates $3,003,931 of the radio communications project-financing scenarios considered and an estimated tax impact-5 year option. There were approximately one hundred forty (140) citizens who included first responders, fire departments, ambulance, sheriff departments, city police department, and other agencies). Approximately twenty-two (22) citizens made oral comments regarding the radio communications projects. The comments were all positive toward the need for the project to continue. A list of attendance is on file in the Auditorís office. There were no written comments received in the Auditorís Office. Motion by Geerts, Seconded by Carolan to close the public hearing at 8:17 PM. Roll Call: All Ayes. Motion Carried. The Board had open discussion with the public. Four (4) additional citizens expressed their comments to the Board. The EMA/911 Director answered any questions from the Public. Motion by Geerts, Seconded by Carolan to approve Resolution instituting proceedings to take additional action for the issuance of not to exceed $3,250,000 General Obligation Capital Loan Notes and authorize Chairman Signature. Roll Call: All Ayes, Motion Carried. RESOLUTION 09-17-18-40The Chairperson announced that this was the time and place for the public hearing and meeting on the matter of the authorization of a Loan Agreement and the issuance of not to exceed $3,250,000 General Obligation Capital Loan Notes, in order to provide funds to pay the costs of acquisition, construction and installation of peace officer equipment and other emergency services communication equipment and systems, for essential county purposes, and that notice of the proposed action by the Board to institute proceedings for the authorization of the Loan Agreement and the issuance of the Notes had been published as provided by Sections 331.402 and 331.443 of the Code of Iowa. The Chairperson then asked the Auditor whether any written objections had been filed by any resident or property owner of the County to the issuance of the Notes. The Auditor advised the Chairperson and the Board that no written objections had been filed. The Chairperson then asked the Auditor whether any written comments in support of the project had been filed by any resident or property owner of the County to the issuance of the Notes. The Auditor advised the Chairperson and Board that no written comments in support of the project had been filed. The Chairperson then called for oral objections to or support for the issuance of the Notes and twenty-six were made. Whereupon, the Chairperson declared the time for receiving oral and written objections to be closed. Whereupon, the Chairperson declared the hearing on the authorization of entering into a Loan Agreement and the issuance of the Notes to be closed. The Board then considered the proposed action and the extent of objections thereto. Whereupon, Board Member Geerts introduced and delivered to the Auditor the Resolution hereinafter set out entitled "RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $3,250,000 GENERAL OBLIGATION CAPITAL LOAN NOTES", and moved: that the Resolution be adopted. Board Member Carolan seconded the motion. The roll was called and the vote was, AYES: Geerts, Carolan, Tilkes, Zoll, and Hackman. NAYS: NONE. Whereupon, the Chairperson declared the measure duly adopted. RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $3,250,000 GENERAL OBLIGATION CAPITAL LOAN NOTES WHEREAS, pursuant to notice published as required by law, the Board of Supervisors has held a public meeting and hearing upon the proposal to institute proceedings for the authorization of a Loan Agreement and the issuance of not to exceed $3,250,000 General Obligation Capital Loan Notes, for the essential county purposes, in order to provide funds to pay the costs of acquisition, construction and installation of peace officer equipment and other emergency services communication equipment and systems, and has considered the extent of objections received from residents or property owners as to the proposed issuance of Notes; and following action is now considered to be in the best interests of the County and residents thereof. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CHICKASAW COUNTY, STATE OF IOWA. Section 1. That this Board does hereby institute proceedings and take additional action for the authorization and issuance in the manner required by law of not to exceed $3,250,000 General Obligation Capital Loan Notes, for the foregoing essential county purposes. Section 2. This Resolution shall serve as a declaration of official intent under Treasury Regulation 1.150-2 and shall be maintained on file as a public record of such intent. It is reasonably expected that the general fund moneys may be advanced from time to time for capital expenditures which are to be paid from the proceeds of the above Notes. The amounts so advanced shall be reimbursed from the proceeds of the Notes not later than eighteen months after the initial payment of the capital expenditures or eighteen months after the property is placed in service. Such advancements shall not exceed the amount authorized in this Resolution unless the same are for preliminary expenditures or unless another declaration of intention is adopted. PASSED AND APPROVED this 17th day of September, 2018. /ss/ Jacob Hackman, Chairperson ATTEST: /ss/ Joan E. Knoll, County Auditor. Motion by Geerts, Seconded by Carolan to adjourn at 8:35 P.M. Roll Call: All Ayes. Motion Carried. ________________________________ Jacob Hackman, Chairman Board of Supervisors ATTEST: ___________________________________ Joan E. Knoll, Auditor
 
  Board of Supervisors Links
 
  Board of Supervisors Home  
  Meeting Agendas  
  Meeting Minutes  
  Committees  
  Contact Info  
  Directory Info  
   Website designed and maintained by The Schneider Corporation.