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Monday, October 8, 2018 - Monday, October 8, 2018

COUNTY BOARD MINUTES OCTOBER 8, 2018 The Board convened on Monday, October 8, 2018 at 9:00 A.M. with all the members present: Tilkes, Zoll, Geerts, Carolan, and Hackman. The meeting was called to order by Chairman Hackman. Also present were Rick Holthaus, Jason Byrne, Terry Johnson, Jeff Bernatz, Brian Flynn, Martin Hemann, Zach Nosbisch, Reed Palo, and a member from the media. Motion by Zoll, Seconded by Carolan to approve agenda for October 8, 2018. Roll Call: All Ayes. Motion Carried. Motion by Carolan, Seconded by Tilkes to approve the board minutes for September 24, 2018. Roll Call: All Ayes. Motion Carried Motion by Carolan, Seconded by Tilkes to approve the board minutes for October 1, 2018. Roll Call: All Ayes. Motion Carried. Motion by Zoll, Seconded by Carolan to open the public hearing at 9:00 AM for FY 18-19 county budget amendment. Roll Call: All Ayes. Motion Carried. No written or verbal comments from the public. Motion by Geerts, Seconded by Carolan to close the public hearing at 9:02 AM. Roll Call: All Ayes. Motion Carried. Motion by Zoll, Seconded by Geerts to adopt and authorize Chairman Signature on the FY 2018-2019 County Budget Amendment and authorize Chairman Signature. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Carolan to approve the Resolution for the FY 2018-2019 County Budget Amendment. Roll Call: All Ayes. Motion Carried. RESOLUTION TO AMEND DEPARTMENTAL APPROPRIATIONS RESOLUTION NO. 10-08-18-41 WHEREAS, the Board of Supervisors approved a Departmental Appropriations on June 11, 2018 for all departments of the fiscal year beginning July 1, 2017 in accordance with Section 331.434, Subsection 6, Code of Iowa, and WHEREAS, the appropriations approved on June 11, 2018 are hereby amended in accordance with the attached sheet for the following reasons: Jail Building: Increase of $25,000.oo for Jail remodeling Project; County Attorney: Increase of $47,000 for Expert witness Fees; Public Hlth: Increase of $18,000 for DECAT; MH-DD, Id & DD: Decrease of $18,000.00 for DECAT; Secondary Road: Increase of $500,000 for Rock-FEMA event/Flooding & Rock-Resurfacing-prices slightly higher; Increase of $40,000 for Unforeseen cost of concrete patch on 240th Street Project; Decrease of $4,500.00 to correct two line items appropriations with no increase in current fiscal year taxes. PASSED, APPROVED, AND ADOPTED THIS 8th day of October, 2018. AYES: /ss/ Jacob Hackman, Tim Zoll, Steve Geerts, David Tilkes, and Dan Carolan. NAYS: None. ATTEST: /ss/ Joan E. Knoll, Auditor. DEPARTMENT BEFORE INCREASE/ AFTER AMENDMENT DECREASE AMENDMENT Jail Building $ 35,650.00 $ 25,000.00 $ 60,650.00 Attorney $ 296,241.00 $ 47,000.00 $ 343,241.00 Public Hlth $ 1,258,282.00 $ 18,000.00 $ 1,276,282.00 MH-DD-ID&DD $ 626,610.00 $ -24,274.00 $ 602,336.00 $ 602,336.00 $-18,000.00 $ 584,000.00 Secondary Road $ 6,942,000.00 $ 540,000.00 $7,482,000.00 $ 7,482,000.00 $ - 4,500.00 $7,477,500.00 SERVICE AREA: Public Safety & Legal Serv. $2,214,245.00 $ 72,000.00 $2, 286,245.00 Physical Hlth & Social $1,538,702.00 $ 18,000.00 $1,556,702.00 Services MH-DD-ID & DD $ 602,336.00 $-18,000.00 $ 584,336.00 Roads & Transportation $5,641,046.00 $540,000.00 $6,181,046.00 $6,181,046.00 $ -4,500.00 $6,176,546.00 Butler-Bremer representative Richard Wyboney present at 9:05 AM. Public comments were taken from Terry Johnson and Jason Byrne. Ray Armel present at 9:10 AM. County Engineer Dusten Rolando met with the Board to discuss road departmental activities. Motion by Tilkes, Seconded by Zoll to approve the FY 2018-2019 IDOT Secondary Road activities. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Carolan to enter into an agreement for project BRS-SWAP-2750(603)—FF-19 between the City of Fredericksburg, Chickasaw County and IDOT for funding through the Federal-aid Swap City Highway Bridge Program as per the recommendation of the County Engineer. Roll Call: All Ayes. Motion Carried. The Board recessed at 9:25 AM-9:35 AM for the presentation from Electronic Engineering Communication Consultant Anne Roth representing Electronic Engineering met with the Board to discuss Iowa statewide communications system for public safety. Brian Flynn, Marty Hemann, Zach Nosbisch, Richard Wyboney, and Anne Roth left at 10:40 AM. Ray Armel met with the Board to discuss the purchase of a rack for the Data Processing Equipment. Open discussion. It was the consensus of the Board that Mr. Armel gathers more information for the purchase of a rack for the Data Processing equipment and update the Board at a later date of his findings. Ray Armel also discussed with the Board the abatement of taxes. Open discussion. Motion by Geerts, Seconded by Carolan to abate the taxes on parcel 191122226208 assessed in January 1, 2017 in the amount of $314.00 for the FY 2018-2019 collection year. Roll Call: All Ayes. Motion Carried. Paul Greufe met with the Board via phone conference to discuss Chickasaw County Handbook changes. The Board also discussed and reviewed the Payroll Records under Section 7. 1. Open discussion. Motion by Carolan, Seconded by Zoll to add to the Chickasaw County Handbook-Payroll Records language to the Chickasaw County Handbook under Section 7.1 as per the recommendation of the HR Consultant Paul Greufe. Roll Call: All Ayes. Motion Carried. The Board also discussed the Overtime under Section 4.2. Open Discussion. Paul Greufe will further discuss this at the October 23, 2018 meeting. Supervisor Hackman gave an update on the asbestos testing at the Old Vets Building. The test results showed that the Old Vets Building has asbestos in the building. Open discussion. Supervisor Geerts and Hackman will ask for quotes from several vendors to remove the asbestos from the building. The Board also discussed the disposition of the office equipment, heater & appliances at the Old Vets Building. The removal of the office equipment will be done by the Custodian. The vehicles and appliances (belongs to the Rescue Squad) that are still stored at the Old Vets Building will have to be relocated. The Board will further discuss the Old Vets Building at a later date. The Board discussed the Employee Benefit Systems Third Party Administration Service Agreement effective January 1, 2019. Motion by Geerts, Seconded by Zoll to approve and authorize Chairman Signature on the Employee Benefits Systems Third Party Administration Service Agreement effective January 1 through December 31, 2019. Roll Call: All Ayes. Motion Carried. The Board also discussed the Employee Benefit System (EBS) (Third Party Administration) Flex Renewal for Chickasaw County from January 1, through December 31, 2019. Roll Call: Received and filed in the Auditor’s Office MMP Short Form for Annual Updates for Kurppy LTD (ID #61912) located at 2228 Stanley Avenue, Lawler, IA 52154. Motion by Carolan, Seconded by Tilkes to adjourn at 11:40 AM. Roll Call: All Ayes. Motion Carried. ________________________________ Jacob Hackman, Chairman Board of Supervisors ATTEST: ___________________________________ Joan E. Knoll, Auditor
 
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