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Monday, October 15, 2018 - Monday, October 15, 2018

COUNTY BOARD MINUTES OCTOBER 15, 2018 The Board convened on Monday, October 15, 2018 at 9:00 A.M. with all the members present: Tilkes, Zoll, Geerts, Carolan, and Hackman. The meeting was called to order by Chairman Hackman. Also present were Rick Holthaus, Jim Allison, Jason Byrne, Jeff Bernatz, Terry Johnson, Sue Breitbach, and a member from the media. Motion by Carolan, Seconded by Zoll to approve agenda for October 15, 2018. Roll Call: All Ayes. Motion Carried. Motion by Tilkes, Seconded by Zoll to approve minutes for October 8, 2018. Roll Call: All Ayes. Motion Carried Dusten Rolando present at 9:03 AM. Treasurer Sue Breitbach met with the Board for review and approval of the quarterly report ending September 30, 2018, with discussion following and review of bank balances. Motion by Geerts, Seconded by Carolan to approve the Treasurer’s quarterly report ending September 30, 2018, subject to audit. Roll Call: All Ayes. Motion Carried. Public comment from Terry Johnson regarding the Bank balances and the collection of property taxes. Motion by Zoll, Seconded by Carolan to approve quarterly reports ending September 30, 2018 for Auditor, Recorder, Sheriff, and Veterans Affairs, subject to audit. Roll Call: All Ayes. Motion Carried. Supervisor Hackman gave an update on the Old Vets Building. Mr. Hackman informed the Board that he contact two vendors for the removal of the asbestos-one from Monticello and the other from Waterloo. Mr. Hackman asked the Board if they would like to contact a third vendor. Two of the five Supervisors indicated that a third vendor would be fine to contact. Mr. Hackman will be contacting the vendors to review the location and request a quote for the removal of the asbestos. Custodian Dave Gorman will begin the processing of removing the office equipment from the building. Jeff Bernatz is relocating the appliances. Mr. Hackman informed the Board that he met with Catherine Duda with Bray Architects regarding the addition to the Community Services Building and another building project. The Board will send out request for proposals plus request for qualifications to various architects at a later date. Reed Palo and Ray Armel present at 9:10 AM. Steve Samec present at 9:20 AM. The Board reviewed the following Resolutions for Interfund Operating Transfers for Hlth/Flex Fund (8999). Motion by Zoll, Seconded by Carolan to approve Resolution for Interfund Operating Transfer. Roll Call: All Ayes. Motion Carried. RESOLUTION NO. 10-15-18-42 A RESOLUTION FOR INTERFUND OPERATING TRANSFER WHEREAS, it is desired to authorize the Chickasaw County Auditor to transfer funds from the Chickasaw County Health Insurance Fund 8999 to the General Supplemental Fund 0002 in the amount of $7,010.32 to transfer part of the funds from the inactive account 8999 to an active account 0002. WHEREAS, said transfer must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The partial transfer from the Chickasaw County Health Insurance Fund 8999 to General Supplemental Fund 0002 shall be done for the partial closure of the inactive fund. 2. That the amount of said transfer shall be in the amount of $7,010.32. 3. The Auditor is directed to correct her books when said operating transfer is made and notify the Treasurer of the amount of said transfer. PASSED, APPROVED AND ADOPTED THIS 15th DAY OF OCTOBER, 2018, THE VOTE THEREON BEING AS FOLLOWS: AYES: /ss/ Jacob Hackman, Chairman, Board of Supervisors, Tim Zoll, Dan Carolan, David Tilkes, Steve Geerts. NAYS: None. ATTEST: /ss/ Joan E. Knoll, Chickasaw County Auditor Motion by Tilkes, Seconded by Carolan to approve Resolution for Interfund Operating Transfer. Roll Call: All Ayes. Motion Carried. RESOLUTION NO. 10-15-18-43 A RESOLUTION FOR INTERFUND OPERATING TRANSFER WHEREAS, it is desired to authorize the Chickasaw County Auditor to transfer funds from the Chickasaw County Health Insurance Fund 8999 to the Mental Health Fund 0010 in the amount of $11,641.52 to transfer part of the funds from the inactive account 8999 to an active account 0010. WHEREAS, said transfer must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The partial transfer from the Chickasaw County Health Insurance Fund 8999 to Mental Health Fund 0010 shall be done for the partial closure of the inactive fund. 2. That the amount of said transfer shall be in the amount of $11,641.52. 3. The Auditor is directed to correct her books when said operating transfer is made and notify the Treasurer of the amount of said transfer. PASSED, APPROVED AND ADOPTED THIS 15th DAY OF OCTOBER, 2018, THE VOTE THEREON BEING AS FOLLOWS: AYES: /ss/ Jacob Hackman, Chairman, Board of Supervisors, Tim Zoll, Dan Carolan, David Tilkes, Steve Geerts. NAYS: None. ATTEST: /ss/ Joan E. Knoll, Chickasaw County Auditor Motion by Tilkes, Seconded by Carolan to approve Resolution for Interfund Operating Transfer. Roll Call: All Ayes. Motion Carried. RESOLUTION NO. 10-15-18-44 A RESOLUTION FOR INTERFUND OPERATING TRANSFER WHEREAS, it is desired to authorize the Chickasaw County Auditor to transfer funds from the Chickasaw County Health Insurance Fund 8999 to the Secondary Road Fund 0020 in the amount of $419,846.24 to transfer part of the funds from the inactive account 8999 to an active account 0020. WHEREAS, said transfer must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The partial transfer from the Chickasaw County Health Insurance Fund 8999 to Secondary Road Fund 0020 shall be done for the partial closure of the inactive fund. 2. That the amount of said transfer shall be in the amount of $419,846.24. 3. The Auditor is directed to correct her books when said operating transfer is made and notify the Treasurer of the amount of said transfer. PASSED, APPROVED AND ADOPTED THIS 15th DAY OF OCTOBER, 2018, THE VOTE THEREON BEING AS FOLLOWS: AYES: /ss/ Jacob Hackman, Chairman, Board of Supervisors, Tim Zoll, Dan Carolan, David Tilkes, Steve Geerts. NAYS: None. ATTEST: /ss/ Joan E. Knoll, Chickasaw County Auditor Motion by Zoll, Seconded by Tilkes approve Resolution for Interfund Operating Transfer. Roll Call: All Ayes. Motion Carried. RESOLUTION NO. 10-15-18-45 A RESOLUTION FOR INTERFUND OPERATING TRANSFER WHEREAS, it is desired to authorize the Chickasaw County Auditor to transfer funds from the Chickasaw County Health Insurance Fund 8999 to the Assessment Fund 4100 in the amount of $22,155.40 to transfer part of the funds from the inactive account 8999 to an active account 4100. WHEREAS, said transfer must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The partial transfer from the Chickasaw County Health Insurance Fund 8999 to Assessment Fund 4100 shall be done for the partial closure of the inactive fund. 2. That the amount of said transfer shall be in the amount of $22,155.40. 3. The Auditor is directed to correct her books when said operating transfer is made and notify the Treasurer of the amount of said transfer. PASSED, APPROVED AND ADOPTED THIS 15th DAY OF OCTOBER, 2018, THE VOTE THEREON BEING AS FOLLOWS: AYES: /ss/ Jacob Hackman, Chairman, Board of Supervisors, Tim Zoll, Dan Carolan, David Tilkes, Steve Geerts. NAYS: None. ATTEST: /ss/ Joan E. Knoll, Chickasaw County Auditor Marty Hemann present at 9:31 AM. At 9:34 AM Chief Deputy Reed Palo met with the Board for an update on the renovation of the dispatch/communication project at the Jail Building. The old dispatch/communications desk has been removed, carpet is being installed, electrician work is completed, and carpenters are doing the finishing work. Ray Armel informed the Board that he may have found a rack system for the data equipment. The Sheriff’s Department has no use for the current rack system but the rack system was purchased by the 911 Board. Mr. Armel will send a letter to the 911 board and EMA Board to see if they have use for the rack system. Brian Moore present at 9:45 AM. Assessor Ray Armel met with the Board to discuss telephone services at the Courthouse. Also present was Richard Wyboney with Butler-Bremer Communications. Mr. Armel presented to the Board a telephone/internet proposal for the Board to review. Open discussion. Motion by Carolan, Seconded by Zoll to authorize Windstream to Butler-Bremer Communications to move the telephone/internet services for the departments excluding the Clerk of Court/Court System in the Courthouse. Roll Call: All Ayes. Motion Carried. Mr. Armel met with the Board for the approval of minor subdivision. Motion by Geerts, Seconded by Zoll to approve the resolution for a minor subdivision for Carmen Conklin. Roll Call: All Ayes. Motion Carried. RESOLUTION 10-15-18-46 A RESOLUTION APPROVING THE MINOR SUBDIVISION PLAT OF PARCEL 2018-41 IN THE NE ¼ QUARTER IN SECTION 31, TOWNSHIP 95 NORTH, RANGE 14 WEST OF THE 5TH P.M., CHICKASAW COUNTY, IOWA WHEREAS, ON THE 15TH DAY OF OCTOBER, 2018 at a regular meeting by the Board of Supervisors, Chickasaw County, Iowa a minor subdivision plat of Parcel 2018-41 in the NE ¼ Quarter in Section 31, Township 95 North, Range 14 West of the 5th P.M., Chickasaw County, Iowa was presented. WHEREAS, the minor subdivision plat of Parcel 2018-41 in the NE ¼ Quarter in Section 31, Township 95 North, Range 14West of the 5th P.M., in Chickasaw County, Iowa has been considered and should be approved. NOW, THEREFORE, it is hereby resolved by the Board of Supervisors, Chickasaw County, Iowa that said Minor Subdivision Plat be approved, accepted and the Chairman is hereby directed to certify this Resolution of Approval. PASSED AND APPROVED on this 15th DAY of OCTOBER, 2018. /ss/ Jacob Hackman, Chairman, Board of Supervisors. ATTEST: /ss/ Joan E. Knoll, Auditor. Reed Palo, Richard Wyboney, Ray Armel, and Marty Hemann left at 10:00 A.M. Conservation Director Brian Moore met with the Board for a departmental update. Brian Moore left at 10:05 AM The Board discussed the Hlth/Flex Fund (8999) remainder of the balance distribution. Open discussion and tabled until a later date. Sue Breitbach, Dusten Rolando, and Steve Samec left at 10:20 AM. The Board approved claims. Motion by Carolan, Seconded by Zoll to approve claims. Roll Call: All Ayes. Motion Carried. Received and filed in the Auditor’s Office MMP Short Form for RFB LLC (ID #69094) located at 2530 160th Street, New Hampton, IA 50659. Received and filed in the Auditor’s Office Jendro Sanitation rural recycling collection report for the month of October 2018. Motion by Tilkes, Seconded by Zoll to adjourn at 10:50 A.M. Roll Call: All Ayes. Motion Carried. ________________________________ Jacob Hackman, Chairman Board of Supervisors ATTEST: ___________________________________ Joan E. Knoll, Auditor
 
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