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Home :: Board of Supervisors :: Meeting Minutes March 20, 2019
 
Tuesday, January 1, 2019 - Wednesday, January 2, 2019

COUNTY BOARD MINUTES JANUARY 1& 2, 2019 The Courthouse and offices were closed-To observe New Year’s Day. At 9:40 AM on Wednesday, January 2, 2019 elected officials from the General Election 2018 were administered their oath by Judge Richard Stochl. Officials taking their oath of office were Supervisors Tim Zoll and Jason Byrne; Recorder Shirley Troyna, Treasurer Sue Breitbach, and County Attorney Jennifer L. Schwickerath. Also present were Rick Holthaus, Braylen Byrne, Lora Friest, Roger Hansen, Terry Johnson, Mark E. Huegel, Jeff Bernatz, Mike Kennedy, Steve Lynch, Sue Breitbach, Shirley Troyna, Martin Hemann, Jennifer L. Schwickerath, and a member from the media. Dusten Rolando present at 9:40 AM. The Board convened on Wednesday, January 2, 2019 at 9:45 A.M. with all members present: Zoll, Geerts, Tilkes, Hackman, and Byrne. The meeting was called to order by Chairman Hackman. . Motion by Geerts, Seconded by Zoll to approve agenda for January 1& 2, 2019. Roll Call: All Ayes. Motion Carried. Chairman Hackman took nominations from the floor for the 2019 Chairperson. Motion by Byrne to nominate Steve Geerts as the 2019 Chairperson. Motion by Tilkes to nominate Jacob Hackman as the 2019 Chairperson. Motion by Geerts, Seconded by Zoll for nominations to cease. Roll Call: Tilkes-Jacob Hackman; Byrne-Steve Geerts, Geerts-Steve Geerts, Zoll-Jacob Hackman, and Hackman-Jacob Hackman. Supervisor Hackman nominated as the 2019 Chairperson by 3- 2 vote. Supervisor Hackman accepted the nomination from the floor for the 2019 Chairperson. Supervisor Hackman took nomination from the floor for the 2019 Vice-Chairperson. Motion by Tilkes to nominate Tim Zoll as the 2019 Vice-Chairman. Motion by Byrne to nominate Steve Geerts as the 2019 Vice-Chairman. Motion by Zoll for nominations to cease. Roll Call: Tilkes-Tim Zoll, Byrne-Steve Geerts, Geerts-Steve Geerts, Zoll-Tim Zoll, and Hackman-Tim Zoll. Supervisor Zoll nominated as the 2019 Vice-Chairman by 3-2 vote. Supervisor Zoll accepted the nomination from the floor for the 2019 Vice-Chairperson. Compensation Board Chairman Steve Lynch met with the Board to present FY 2019-20 Compensation Board Recommendation for the elected officials for FY 19-20. Compensation Board members Mike Kennedy, Steve Lynch, and Roger Hansen addressed the Board the reasons for the Compensation Board recommendations. The Compensation Board recommend the following compensation for the County Elected Officials for FY 2019-20 as follows: Supervisors $.00; Sheriff $10,000.00; Auditor $10,000.00; Treasurer $10,000.00; Recorder $10,000.00; and Attorney $10,000.00. Public Comments from Chairman Hackman, Supervisor Geerts, and Auditor Knoll. Motion by Geerts, Seconded by Byrne to reduce the Compensation Board recommendation for Elected Officials by twenty-five percent (25%). Roll Call: Ayes: Geerts and Byrne. Nays: Zoll, Tilkes, and Hackman. Motion Failed. Motion by Tilkes, Seconded by Zoll to table the Compensation Board recommendation until the next Board meeting. Roll Call: Ayes: Tilkes and Zoll. Nays: Geerts, Byrne, and Hackman. Motion Failed. Motion by Geerts, Seconded by Byrne to reduce the Compensation Board recommendation for Elected Officials by thirty percent (30%). Roll Call: Ayes: Geerts and Byrne. Nays: Tilkes, Zoll, and Hackman. Motion failed. Discussion followed. Motion by Byrne, Seconded by Geerts to reduce the Compensation Board recommendation for Elected Officials by thirty-five percent (35%). Roll Call: Ayes: Byrne and Geerts. Nays: Tilkes, Zoll, and Hackman. Motion Failed. Motion by Tilkes to reduce the Compensation Board recommendations for Elected Officials by seventy-five percent (75%). Motion died for lack of second. Discussion followed. Motion by Byrne, Seconded by Geerts to reduce the Compensation Board recommendation for Elected Officials by fifty percent (50%). Roll Call: Ayes: Byrne and Geerts. Nays: Tilkes, Zoll, and Hackman. Motion Failed. Motion by Zoll, Seconded by Tilkes to reduce the Compensation Board recommendation for Elected Officials by Eighty percent (80%). Roll Call: Ayes: Zoll and Tilkes. Nays: Byrne, Geerts. and Hackman. Motion Failed. Discussion followed. Motion by Tilkes, Seconded by Hackman to reduce the Compensation Board recommendation for Elected Officials by Eighty-five percent (85%). Roll Call: Ayes: Tilkes, Hackman,and Zoll. Nays: Geerts and Byrne. Motion Carried. Motion by Geerts, Seconded by Byrne to appoint Board members to the following committee’s assignments. Roll Call: All Ayes. Motion Carried. E-911 Chairperson: Steve Geerts and Jacob Hackman as Alternate Emergency Management Commission: Steve Geerts and David Tilkes as Alternate Ambulance Council: Steve Geerts and David Tilkes as Alternate. Chickasaw County Child Abuse and Prevention Council: Pastor Kevin Frey and Jacob Hackman as Alternate Eastern Iowa Tourism Association: Jason Speltz and Steve Geerts as Alternate First Judicial District Department of Correctional Services: Tim Zoll and Jason Byrne s Alternate Motion by Geerts, Seconded by Byrne to appoint Dr. Lucas Brinkman as Temporary Chief Medical Examiner (January 2-19, 2019) and all other physicians as Deputy Medical Examiners for 2019. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Tilkes to re- appoint Toni Friedrich and James Cook as Medical Examiner Investigator for 2019. Roll Call: All Ayes. Motion Carried. Floyd-Mitchell-Chickasaw Decatoratorization Board: Kathy Babcock Floyd-Mitchell-Chickasaw County Landfill: Tim Zoll and David Tilkes as Alternate F-M-C Community Empowerment Board/ F-M-C Early Child of Iowa: Tim Zoll County Social Services: Jacob Hackman and Jason Byrne as Alternate Heartland Insurance Risk Pool 28-E Agreement Representative: Tim Zoll and Joan E. Knoll as Alternate Iowa Governmental Health Care Plan Board (IGHCP) Representative: Steve Geerts and Tim Zoll as Alternate INRCOG Regional Transit: Steve Geerts INRCOG TEA 23: Steve Geerts Iowa Northland Regional Council of Governments: Steve Geerts Iowa Northland Regional Housing Council: David Tilkes Iowa Northland Regional Housing Authority: David Tilkes Juvenile Detention First and Second Judicial District 28-E Agreement: Jason Byrne and Tim Zoll as Alternate Liaison Local Board of Health Member: Jason Byrne and Jacob Hackman as Alternate Northeast Iowa Community Action Program: David Tilkes and Jason Byrne as Alternate Pathways & Cedar Valley Mental Health: Jason Byrne and Reed Palo as Alternate Resource Enhancement and Protection: Tim Zoll Turkey River Watershed Project: Jason Byrne and David Tilkes as Alternate Cedar River Watershed Project: Tim Zoll and David Tilkes as Alternate Upper Wapsipinicon River Watershed Project: Steve Geerts and Jacob Hackman as Alternate Northeast Iowa Resource, Conservation & Development: Jason Byrne and Jacob Hackman as Alternate Cedar Valley Resource, Conservation & Development: Tim Zoll and David Tilkes as Alternate Northeast Iowa Response Group: Steve Geerts and Jeff Bernatz as Alternate Workforce Development: David Tilkes Courthouse Security Committee: Jacob Hackman The Board reviewed the Resolution for the construction evaluation through IDNR-Master Matrix. Motion by Geerts, Seconded by Tilkes to adopt and authorize Chairman Signature on the 2019 Master Matrix Resolution. Roll Call: All Ayes. Motion Carried. RESOLUTION #01-02-19-01CONSTRUCTION EVALUATION RESOLUTION WHEREAS, Iowa Code section 459.304(3) sets out the procedure if a board of supervisors wishes to adopt a “construction evaluation resolution” relating to the construction of a confinement feeding operation structure; and WHEREAS, only counties that have adopted a construction evaluation resolution can submit to the Department of Natural Resources (DNR) an adopted recommendation to approve or disapprove a construction permit application regarding a proposed confinement feeding operation structure; and WHEREAS, only counties that have adopted a construction evaluation resolution and submitted an adopted recommendation may contest the DNR’s decision regarding a specific application; and WHEREAS, by adopting a construction evaluation resolution the board of supervisors agrees to evaluate every construction permit application for a proposed confinement feeding operation structure received by the board of supervisors between February 1, 2019 and January 31, 2020 and submit an adopted recommendation regarding that application to the DNR; and WHEREAS, the board of supervisors must conduct an evaluation of every construction permit application using the master matrix created in Iowa Code section 459.305, but the board’s recommendation to the DNR may be based on the final score on the master matrix or may be based on reasons other than the final score on the master matrix; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CHICKASAW COUNTY that the Board of Supervisors hereby adopts this construction evaluation resolution pursuant to Iowa Code section 459.304(3). /ss/ Jacob Hackman, Chair, Board of Supervisors Date: January 2, 2019 ATTEST: /ss/ Joan E. Knoll, County Auditor. Date: January 2, 2019. Motion by Geerts, Seconded by Zoll to adopt Resolution 01-02-19-02 Prior Payment of Bills. Roll Call: All Ayes. Motion Carried. RESOLUTION NO. 01-02-19-02 PRIOR PAYMENT OF BILLS WHEREAS, at certain times it is necessary to pay bills prior to an official Board of Supervisors meeting in order to allow for the efficient operation of county government. BE IT HEREBY RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, that the County Auditor is authorized to issue warrants when said Board is not in session for the following purposes provided for in Iowa Code Section 331.506(3) and that all bills paid pursuant to this resolution shall be reviewed by the Board of Supervisors at the first meeting following such payments. 1. For the fixed charges including, but not limited to, freight, express, postage, water, lights, telephone service or contractual services previously approved by the Board of Supervisors, after a bill is filed with the Auditor. 2. For salaries and payrolls if the compensation has been fixed or approved by the Board of Supervisors, under whose direction or supervision the compensation is earned. PASSED AND APPROVED this 2ND day of January, 2019. /ss/ Ayes: David Tilkes, Tim Zoll, Jacob Hackman, Steve Geerts, Jason Byrne. Nays: None. ATTEST: /ss/ Joan E. Knoll, Auditor. The County Engineer Dusten Rolando met with the Board to discuss road departmental activities. Motion by Geerts, Seconded by Tilkes to adopt the Resolution for county vehicles as recommended by the County Engineer. Roll Call: All Ayes. Motion Carried. RESOLUTION 01-02-19-03 WHEREAS, unforeseen weather conditions do frequently damage the Chickasaw County Secondary Roads, thereby creating situations that are hazardous to the traveling public, and WHEREAS, damages arising from accidents and other actions by others, create hazardous conditions on the Secondary Roads that can result in damage or injury to the traveling public, and WHEREAS, the above actions may occur anytime, day or night, it is therefore, determined to be in the best interests of the COUNTY and the traveling public that certain individuals be given the responsibility of being available on a 24 hour basis so that immediate response can be made to accomplish temporary repair or installation of warning devices as to inform the traveling public of the conditions. Persons so designated shall be authorized to take vehicles, communications, and other equipment to their residences during times other than normal working hours. Vehicles and other equipment are to be used for official purposes only. AYES: Chickasaw County Board of Supervisors/ss/ Tim Zoll, David Tilkes, Jacob Hackman, Steve Geerts, and Jason Byrne. Nays: None: ATTEST: Joan E. Knoll, Chickasaw County Auditor. Motion by Geerts, Seconded by Zoll to designate the official county newspapers as follows: New Hampton Tribune and Nashua Reporter. Roll Call: Ayes: All Ayes. Motion Carried. Official board minutes are available on the Chickasaw County website and the Code of Iowa Section 349. Motion by Geerts, Seconded by Byrne for the Board of Supervisors to meeting in regular session every Monday, every other Tuesday (Claims ) and any other day as needed at 9:00 A.M. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Byrne to set mileage reimbursement at $.50 per mile for 2019. Roll Call: Ayes: Geerts and Byrne. Nays: Tilkes, Zoll, and Hackman. Motion Failed. Motion by Tilkes, Seconded by Byrne to set mileage reimbursement at $.48 per mile for 2019 and the Board may review the mileage reimbursement at later date. Roll Call: Ayes: Tilkes, Byrne, Geerts, and Hackman. Nays: Zoll. Motion Carried. Motion by Geerts, Seconded by Zoll to set per diem meal reimbursement rate not to exceed $25.00 outside of Chickasaw County. Roll Call: Ayes: Geerts, Zoll, Tilkes, and Byrne. Nays: Hackman. Motion Carried. Motion by Byrne, Seconded by Zoll to re-appoint Dusten Rolando as County Engineer for 2019. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Tilkes to re-appoint Lindsay Zenner as Veterans Affairs Director for 2019. Roll Call: All Ayes. Motion Carried. Lindsay Zenner left at 11:43 AM. Motion by Tilkes, Seconded by Zoll to re-appoint all current members of Eminent Domain Commission for 2019 as on file in the Auditor’s Office. Roll Call: Ayes: Tilkes, Zoll, Geerts, and Byrne. Nays: None. Abstain: Hackman. Motion Carried. Motion by Geerts, Seconded by Byrne to re- appoint Brian Moore as Weed Commissioner for 2019. Roll Call: All Ayes. Motion Carried. Motion by Byrne, Seconded by Zoll to set mileage rate for service of civil papers at $.58 IRS Rate and fee schedule for 2019. Roll Call: All Ayes. Motion Carried. Sue Breitbach left at 11:00 AM. Motion by Geerts, Seconded by Zoll to appoint the following as custodians of the following buildings in compliance with the Code of Iowa: Courthouse: Auditor under the direction of the Supervisors: Community Services Building: Supervisors, Auditor: Law Enforcement Building: Supervisors. Heritage Residence: Supervisors. Chickasaw County Services Building: Supervisors. Old Vets Building/ Future Chickasaw County Building: Supervisors. Roll Call: All Ayes. Motion Carried. Lora Friest with NE IA RC & D met with the Board for the FY 2019-20 budget request. The request of $ 12,000.00 was received and placed on file for consideration within the total context of the FY 2019-20 county budget. Lora Friest left at 11:28 AM. Supervisor Geerts gave an update on the INRCOG meeting held on Thursday, December 18,2018. Received and filed in the Auditor’s Office Iowa Northland Regional Council of Governments Independent Auditor’s Reports of Basic Financial Statements Required supplementary Information Supplementary Information Schedule of Findings ending June 30, 2018. Supervisor Geerts gave an update on the Ambulance Council. The Ambulance Council was served termination notice on December 18, 2018. Ambulance Council scheduled a meeting on January 8, 2019. Supervisor Geerts will update the Board on January 9, 2019. The Board discussed the Board of Health members: Two applications were received and filed in the Auditor’s Office for the Board to review. Jacob Hackman informed the Board that Supervisor Carolan and Chairman Hackman interviewed Jim Cook and Chairman Hackman and Vice-Chairman Zoll interviewed Terry Johnson. Discussion followed. Motion by Geerts, Seconded by Byrne to appoint James Cook and Terry Johnson for a three year term beginning January 1, 2019 to December 31, 2021. Roll Call: All Ayes. Motion Carried. Jim Cook and Mark Huegel left at 11:51 AM The Board received one application for the Conservation Board member District 4. Motion by Geerts , Seconded by Byrne to re- appoint Tom Soenen as a Conservation Board member District 4 for a five year term beginning January 1, 2019 to December 31, 2023 as per the recommendation of Supervisor Geerts. Roll Call: All Ayes. Motion Carried. Motion by Geerts, Seconded by Tilkes to adjourn at Noon. Roll Call: All Ayes. Motion Carried. ___________________________________ Jacob Hackman, Chairman Board of Supervisors ATTEST: ___________________________________ Joan E. Knoll, Auditor
 
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