Monday, January 28, 2019
- Tuesday, January 29, 2019
COUNTY BOARD MINUTES
JANUARY 28 & 29, 2019
The Board convened on Monday, January 21, 2019 at 9:00 A.M. with all members present: Zoll, Geerts, Tilkes, Byrne, and Hackman. The meeting was called to order by Chairman Hackman. Also present were Terry Johnson, Rick Holthaus, Jennifer Schwickerath, and a member from the media.
Motion by Geerts, Seconded by Byrne to approve agenda for January 28 & 29, 2019. Roll Call: All Ayes. Motion Carried.
Motion by Tilkes, Seconded by Zoll to approve Board Minutes for January 21 & 22, 2019. Roll Call: All Ayes. Motion Carried.
County Attorney Jennifer Schwickerath and Attorney Carlton Salmons via phone conference met
with the Board via phone conference to discuss claims concerning Chickasaw County. The Board entered into closed session permitted under Section 21.5 (1) (c) of Code of Iowa.
Rick Holthaus, Terry Johnson, and a member from the media left at 9:06 AM
Motion by Byrne, Seconded by Geerts to enter into closed session permitted under Section 21.5 (1) (c) Code of Iowa at 9:07AM. Roll Call: All Ayes. Motion Carried. Also present was Kathy Babcock.
Carlton Salmons updated the Board. Discussion followed. No Action was taken.
Motion by Byrne, Seconded by Geerts to exit closed session at 9:30 A.M. Roll Call: All Ayes. Motion Carried.
Jennifer Schwickerath and Kathy Babcock left at 9:30 AM
Terry Johnson, Rick Holthaus, and a member from the media present at 9:32 AM.
County Engineer Dusten Rolando met with the Board for departmental activities.
Motion by Tilkes, Seconded by Geerts to approve the following resolution pertaining to the policy for the acquisition of right of way. Roll Call: All Ayes. Motion Carried. RESOLUTION 01-28-19-07
WHEREAS, it is necessary from time to time to acquire right of way for road and bridge construction, and WHEREAS, it is within the powers of the Board of Supervisors of Chickasaw County to acquire such necessary right of way, and WHEREAS, the Chickasaw County Board of Supervisors has determined that property values are 4.00 times the assessed valuation, NOW THEREFORE BE IT RESOLVED: That the following schedule shall constitute the policy by which Chickasaw County shall acquire right of way land, improvements thereon, and fill dirt. 1. Right of way land acquired by easement or deed shall be purchased for an amount 4.00 times the assessed valuation. 2. Fence removal/replacement costs shall be paid according to the following schedule:
Removal by owner-------------------------------$ 4.00/rod, barbed
$ 5.00/rod, woven
Placement of fence @ new right of way line-----$ 13.50/rod, barbed
$ 18.00/rod, woven
Placement and removal of temporary electric fence------$ 6.50/rod
(for temporary construction easements and borrow areas)
Corner/Brace posts used in fence placement-------------$ 25.00/each
Placement of permanent fence shall be completed within one year after the project is completed in order to receive compensation. 3. The County shall pay all recording costs and mortgage release fees. 4. The acquisition, replacement, or relocation of buildings, shrubs, or other improvements shall be negotiated by the County and the Owner. The acquisition of fill dirt shall be negotiated on the basis of a cost per cubic yard. Date: January 28, 2019 /ss/ Jacob Hackman, Chairman Board of Supervisors. Attest: /ss/ Joan E. Knoll, County Auditor
Discussion regarding winter snowplow operation. Mr. Rolando informed the Board that the current policy is in effect for over two decades. Mr. Rolando presented to the Board the snow plow routes and procedure for each route and the secondary road department is doing their best with the weather conditions presented.
Motion by Byrne, Seconded by Tilkes to approve contract with Croell Inc. for Project FM-C019 (89)—55-19 PCC Overlay on V56 from Highway 24 North to 100th Street and authorize Chairman to sign contract. Roll Call: All Ayes. Motion Carried.
Veterans Affairs Commission Chairman David Boss via phone conference met with the Board to discuss the change of status from part-time to full time position, salary and benefits for the Veterans Affairs director for FY 2018-2019 and FY 2019-2020. Also present was Lindsay Zenner and Veterans Affairs Board Member Dean Speicher. Discussion followed.
Motion by Geerts, Seconded by Byrne to accept the recommendation from the Veterans Affairs Commission to approve the Change of Status from part-time to full time (35 hours per week) for the Veterans Affairs Director Lindsay Zenner. Roll Call: Ayes: Geerts, Byrne, Zoll, and Hackman. Nays: Tilkes. Motion Carried.
Discussion of the effective date. It was the consensus of the Board that the effective date would be February 1, 2019.
The Board also discussed transportation for FY 2019-2020. The Veterans Affairs Commission will update the Board at a later date.
Motion by Geerts, Seconded by Zoll to accept the resignation of Veterans Affairs Commission member Julie Eckenrod. Roll Call: All Ayes. Motion Carried. Supervisor Hackman will contact the Veterans Affairs Commission Chairman regarding the vacancy on the Veterans Affairs Commission.
Lindsay Zenner and Dean Speicher left at 10:30 AM.
Joint meeting with Floyd County via phone conference to discuss maintenance/performance agreement for Beaver Creek Watershed and discussion of County Engineer’s Contract for FY 2019-2020.
Sue Breitbach and Ray Armel present at 10:38 AM.
Floyd County members present via phone conference were Supervisors Doug Kamm, Roy Schwickerath, Linda Tjaden, Auditor Gloria Carr, Jeff Sherman and members from the media and public. Chickasaw County members present were Supervisors Jacob Hackman, Tim Zoll, Steve Geerts, Jason Byrne, and David Tilkes, Auditor Joan E. Knoll, Engineer Dusten Rolando, Asst. Engineer John Murray, and members from the media and public.
The Board discussed the maintenance/performance agreements for Beaver Creek Watershed. Five of the sites are located in Chickasaw County and one site is located in Floyd County. Discussion followed. Floyd County Supervisor Doug Kamm will research the matter further, update the County
Engineer of the findings, and update the Board at a later date.
John Murray left at 10:55 PM.
The Boards discussed the County Engineer performance evaluation results and asked the County Engineer if he would like a closed session. County Engineer Dusten Rolando declined to enter into closed session. Discussion followed. Mr. Rolando presented the Board a comparable wage scale of dual county engineers etc. More discussion. It was consensus of the Floyd County Board of Supervisors and Chickasaw County Board of Supervisor to give the County Engineer Dusten Rolando a 2.5 percent increase for FY 2019-2020 and change the language in the contract from
three weeks of vacation to four (4) weeks of vacation.
Data Processing Manager Ray Armel met with the Board to approve the purchase of hardware and software for the County Attorney’s Office.
Motion by Byrne, Seconded by Geerts to approve the purchase of hardware and software from 20/20 FX LLC. in the amount of $10,055.80 for the County Attorney’s Office. Roll Call: All Ayes. Motion Carried.
Mr. Armel also discussed new construction valuations for FY 19 showing 100 percent value, roll back, and taxable value for rural and urban classifications.
Treasurer Sue Breitbach met with the Board for abatement of mobile home taxes.
Motion by Tilkes, Seconded by Zoll to approve Resolution to abate mobile home taxes and canceling a tax sale certificate for Cheryl Evonne Herman. Roll Call: All Ayes. Motion Carried. RESOLUTION 01-28-19-08 ABATING MOBILE HOME TAXES AND CANCELING A TAX SALE CERTIFICATE WHEREAS, there are unpaid mobile home taxes, listed under the name of Cheryl Evonne Herman. According to Iowa Code Section 435.25 & 445.16 the Board of Supervisors may abate taxes on property by resolution when it is administratively impractical to pursue tax collection through remedies of this section, all taxes shall be abated and tax sale certificate shall be cancelled, by resolution of the Board of Supervisors. WHEREAS, the mobile home is described and was owned by Cheryl Evonne Herman, VIN# 652791, Title # 19AA72185, the taxes owed for the assessment years 2016, 2017,2018, and 2019, the taxes for these years total $ $ 496.00. This mobile home has no value. NOW, THEREFORE, BE IT RESOLVED, this board is in agreement by their motion on January 28, 2019, and directs the Treasurer to abate any and all taxes due, and cancel tax sale certificate # 15-0070. Ayes:/ss/ Jacob Hackman, Chairman, Tim Zoll, Vice Chairman, Steve Geerts, Jason Byrne, David Tilkes. Nays: None. ATTEST: /ss/ Joan Knoll
Motion by Byrne, Seconded by Tilkes to acknowledge the hiring of Jody Meier as Part-time Home Health Nurse (24 to 32 hours per week) at the rate of $23.00 per hour effective January 28, 2019. Roll Call: All Ayes. Motion Carried.
The Board discussed the proposed responses to the private auditor’s comments 12, 13, and 14 and the Board’s comment to No, 15.
Motion by Geerts, Seconded by Byrne to accept the responses to the private auditor’s comments as submitted and submit responses to the private auditor’s. Roll Call: All Ayes. Motion Carried.
Sue Breitbach and Ray Armel left at 11:45 AM.
Motion by Tilkes, Seconded by Geerts to recess at 12.20 PM.
The Board reconvened at 1:17 PM with the following members: Byrne, Geerts, and Hackman. Also present was Rick Holthaus.
Supervisor Zoll and Tilkes present at 1:19 PM.
Sue Breitbach present at 1:50 AM.
Supervisor Hackman informed the Board of the Conference call with Jennifer Schwickerath, Carlton Salmons and Supervisor Zoll held on Friday, January 25, 2019. Discussion followed.
Motion by Hackman, Seconded by Geerts to rescind the motion dated January 21, 2019 as follows: Motion by Tilkes, Seconded by Zoll to not allow public comment on any topic when the agenda item is being discussed unless the person is listed on the agenda and limited to two (2) minutes per person. Roll Call: Tilkes, Zoll, and Hackman. Nays: Geerts and Byrne. Motion Carried.
More Discussion followed.
Motion by Geerts, Seconded by Tilkes to accept the Request for Public Comment Procedure and place public comment on the agenda at 9:05 AM. Roll Call: Ayes: Geerts, Tilkes, Zoll, and Hackman. Nays: Byrne. Motion Carried.
It was the consensus of the Board not to meet on Tuesday, January 29, 2019.
Received and filed in the Auditor’s Office MMP Short form for annual update for Knapp Finishers LLC-Deerfield Site (ID #67002) located at 1152 Addison Avenue, Alta Vista, IA 50603
Received and filed in the Auditor’s Office Jendro Sanitation rural recycling collection route for the month of January, 2019.
Motion by Geerts, Seconded by Tilkes to adjourn at 2:13 PM. Roll Call: All Ayes. Motion Carried.
Jacob Hackman, Chairman
Board of Supervisors
Joan E. Knoll, Auditor