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Monday, April 8, 2019 - Monday, April 8, 2019

COUNTY BOARD MINUTES APRIL 8, 2019 The Board convened on Monday, April 8, 2019 at 9:00 A.M. with all the members present: Byrne, Geerts, Zoll, Tilkes, and Hackman. The meeting was called to order by Chairman Hackman. Also present were Rick Holthaus, Jeff Bernatz, Terry Johnson, Dusten Rolando, and member from the media (radio). Motion by Geerts, Seconded by Zoll to approve agenda for April 8, 2019. Roll Call: All Ayes. Motion Carried. Motion by Byrne, Seconded by Tilkes to approve Board Minutes for April 1& 2, 2019. Roll Call: All Ayes. Motion Carried. Dave Gorman present at 9:03 AM. No Public comment requests. Sue Breitbach and a member from the media present at 9:07 AM. Custodian Dave Gorman met with the Board to discuss the use of the Courthouse Grounds on Memorial Day by the Veterans. The Board received a certificate of Liability Insurance from the American Legion of New Hampton. Motion by Geerts, Seconded by Tilkes to approve the use of the Courthouse grounds and grilling on Memorial Day by the Veterans. Roll Call: All Ayes. Motion Carried. Dave Gorman also gave the Board a departmental update. Dave Gorman left at 9:20 AM. Treasurer Sue Breitbach met with the Board for review and approval of the quarterly report ending March 31, 2019, with discussion following and review of bank balances. Motion by Geerts, Seconded by Byrne to approve the Treasurer’s quarterly report ending March 31, 2019, subject to audit. Roll Call: All Ayes. Motion Carried. Sue Breitbach left at 9:22 AM. County Engineer Dusten Rolando met with the Board for a departmental update. The Board discussed setting the wages for summer help. Motion by Byrne, Seconded by Geerts to set summer help wage scale for 2019 as per the recommendation of the County Engineer. Roll Call: All Ayes. Motion Carried. Motion by Tilkes, Seconded by Geerts to approve the FY 2019-20 IDOT Secondary Road budget as per the recommendation of the County Engineer. Roll Call: All Ayes. Motion Carried. Motion by Tilkes, Seconded by Geerts to approve Secondary Road 5 year Construction program as per the recommendation of the County Engineer. Roll Call: All Ayes. Motion Carried. The Board discussed and reviewed the quotes (Excavator Information) for the purchase of an excavator. Discussion followed. Motion by Zoll, Seconded by Tilkes to approve the purchase of a 2019 Caterpillar 326F excavator in the amount of $293,750 less trade in value of $28,375 for a total of $265,375 (5 year /5000 Hr Powertrain, Hydr, tech includes 48” excavating bucket, 60” ditching bucket and thumb) as per the recommendation of the County Engineer. Roll Call: All Ayes. Motion Carried. Motion by Byrne, Seconded by Geerts to approve quarterly reports ending March 31, 2019 for Auditor, Recorder, and Sheriff, subject to audit. Roll Call: All Ayes. Motion Carried. Ray Armel present at 9:42 AM. Shirley Troyna present at 9:55 AM. Holly Birkey, Business Development Manager with Samuels Group met with the Board to discuss feasibility study for the future Community Services Building. Ms. Birkey gave the Board an overview to steps to a successful project. The Board postponed the request for proposals for the future Community Services Building until a future meeting. The Board discussed doors for the offices in the Courthouse. The Board asked the County Attorney’s Office to send a letter to Heartland Insurance Risk Pool on February 21, 2019. The County Attorney’s office received a letter from Attorney Carlton Salmons, Heartland Insurance Risk Pool addressing the concerns to install a solid core door in the Auditor’s, Recorder’s, Assessor’s, and Treasurer’s Office that was recommended by the Courthouse Security Committee in FY 17-18. Discussion followed. Motion by Byrne, Seconded by Geerts to authorize Ray Armel to receive quotes for a solid core door for the Auditor’s, Recorder’s, Assessor’s, and Treasurer’s Office as per the recommendation by the Courthouse Security Committee. Roll Call: Ayes; Byrne, Geerts, Tilkes, Hackman. Nays: Zoll. Motion Carried. Ray Armel left at 10:10 AM. Shirley Troyna and Holly Birkey left at 10:37 AM. The Board discussed the legal fees for the Chickasaw County Ambulance Council. The Board received the bill for January and February services but not for March services. Supervisor Geerts also informed the Board that the RFP was on the Chickasaw County website, ISAC website, sent to various vendors, and also advertised in the newspapers, but have not received the bill for the advertisements. Motion by Geerts, Seconded by Byrne to approve the FY 19-20 Chickasaw County Health Insurance renewal with a Zero percent (0%) increase in premiums and authorize Chairman Signature. Roll Call: All Ayes. Motion Carried. Supervisor Geerts informed the Board that there was only one application to fill the unexpired term of District 4 Conservation Board Member and has to interview the applicant. The Board deferred taking any action until the next Board meeting. The Board reviewed the request for proposal for Human Resources Services. Discussion followed. The Board requested the RFP be placed on the Chickasaw County website and also the two official newspapers Motion by Byrne, Seconded by Tilkes to authorize the County Auditor to mail/email the Request for Proposal for Human Resources Services. Roll Call: All Ayes. Motion Carried. Motion by Tilkes, Seconded by Zoll to adjourn at 11:10 AM. Roll Call: All Ayes. Motion Carried. ___________________________ Jacob Hackman, Chairman Board of Supervisors ATTEST: _____________________________ Joan E. Knoll, Auditor
 
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