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Home :: Board of Supervisors :: Meeting Minutes August 23, 2019
 
Monday, May 27, 2019 - Tuesday, May 28, 2019

COUNTY BOARD MINUTES MAY 27 & 28, 2019 The Courthouse and offices were closed on Monday, May 27, 2019 in observance of the Memorial Day Holiday. The Board convened on Tuesday, May 28, 2019 at 9:00 A.M. with all the members present: Byrne, Zoll, Tilkes, Geerts, and Hackman. The meeting was called to order by Chairman Hackman. Also present were Jeremy McGrath, Kendra Leibold, Dona Freidhof, Carolyn Martin-Shaw, Dan Shaw, Karen Clemens, Bob Fenske, Rick Kramer, Tammy Robinson, Jenny Monteith, Eric Fibikar, Linda Flick, Deb Larsen, Rick Holthaus, Doreen Cook, Ryan Shawver, Reed Palo, Aaron Flugum, Lynn Throndson, Grant Anderson, Matt Kuhn, Jeff Bernatz, Marty Hemann, and a member from the media (radio). Motion by Byrne, Seconded by Tilkes to approve agenda for May 27 & 28, 2019. Roll Call: All Ayes. Motion Carried. Julie Eckenrod present at 9:01 AM. Motion by Zoll, Seconded by Tilkes to approve Board Minutes for May 20, 2019. Roll Call: All Ayes. Motion Carried. Public comment from Grant Andersen regarding Theisens’, Doreen Cook, Eric Fibikar, Carolyn Martin-Shaw, Jennifer Monteith, and Aaron Flugum regarding ambulance services. Motion by Geerts, Seconded by Byrne to approve the outdoor services-liquor license for LT Tap. Roll Call: All Ayes. Motion Carried. New Hampton Economic Development Director Tammy Robinson met with the Board to discuss the Economic Development Project with Theisens. Ms. Robinson would like the Board to match the contribution of the City of New Hampton in the amount of $25,000. Supervisor Hackman asked the County Attorney to check into the Local Option Sales Tax (County Betterment-10%) for clarification of the ballot language. Discussion followed. Supervisor Hackman took a consensus to support the Economic Development Project with Theisens. Supervisors Zoll, Geerts, Byrne, and Hackman supported the project and Supervisor Tilkes wanted more time. Supervisor Hackman will contact the County Attorney’s office to draft the resolution after the research is completed by the County Attorney’s office and the Board makes a decision on the amount and the funding. Randy Breitbach present at 9:10 AM. The Board discussed the purchase of Freedom Vote Tablet (FVT). The proposal would be for nine (9) Freedom Vote Tablets (FVT) in the amount of $24,255.00 minus trade in $2,673.00 plus freight and shipping in the amount of $693.00 for a total of $22,275.00. This does not include annual license fee or FVT warranty after one year. Motion by Geerts, Seconded by Byrne to purchase nine (9) Freedom Vote Tablets (FVT) from Henry M. Adkins & Son, Inc. in the amount of $22,275.00. Roll Call: All Ayes. Motion Carried. The Board discussed the water valve at the Future Community Services Building (formerly Old Vets). Also present was Dave Gorman. The cost of the water valve repairs at the Future Community Services Building is approximately $500-$700. It was the consensus of the Board to do the repairs. Ken Rasing, Kari Huffman, Judy Roberson, Bo Gaudineer present at 9:30 AM. Supervisor Geerts gave the Board an update on the Landfill position and an ambulance meeting scheduled May 30, 2019 at 10:00 AM. Supervisor Zoll gave the Board an update on the F-M-C Community Empowerment Board/F-M-C Early Child of Iowa meeting held on May 20, 2019. Supervisor Hackman gave the Board an update on the County Social Services (CSS) meeting held on May 22, 2019. Steve McGrath and Dixie Zeien present at 9:55 AM. Al Papousek present at 10:05 AM. Bridget Edson, Nate Schwickerath, and Shirley Troyna present at 10:12 AM. Jeremy McGrath met with the Board to discuss ambulance services proposal. Mr. McGrath presented to the Board the proposal. Discussion followed. It was the consensus of the Board to have the County Attorney’s Office review the contract and update the Board at a later date. Jeremy McGrath, Kendra Leibold, Dona Freidhof, Carolyn Martin-Shaw, Dan Shaw; Karen Clemens, Bob Fenske, Rick Kramer, Tammy Robinson, Jenny Monteith, Linda Flick; Deb Larsen, Doreen Cook, Ryan Shawver, Reed Palo, Aaron Flugum, Lynn Throndson, Matt Kuhn, Julie Eckenrod, Marty Hemann, Randy Breitbach, Kari Huffman, Ken Rasing, Judy Roberson, Bo Gaudineer, Steve McGrath, Dixie Zeien, Nate Schwickerath, Shirley Troyna, and a member from the media (radio) left at 10:45 AM. The Board opened two sealed bids for audit services provider proposals. Hacker, Nelson & Co. P.C.: FY 20: $32,900 FY 21: $33,900 FY 22: $34,900 Gardiner & Company, P.C.: FY 20: $28,000 FY 21: $28,750 FY 22: $29,500 Motion by Zoll, Seconded by Tilkes to accept the bid from Gardiner & Company, P.C. for audit service provider proposal and authorize Chairman signature to sign three year proposal as audit service provider for FY 20: $28,000; FY 21: $28,750; and FY 22: $29,500. Roll Call: All Ayes. Motion Carried. The Board approved claims. Motion by Tilkes, Seconded by Byrne to approve claims. Roll Call: All Ayes. Motion Carried. The Board received nine (9) requests for proposals for Chickasaw County Community Services Building and Chickasaw County Services Building: Remodel and Addition. Supervisor Hackman informed the Board that there were five to six visits of the building. Based on $600,000 budget. Al Papousek left at 11:08 AM. Quotes as follows: Atura Architecture: Phase One Fee: Schematic Design (True North Study): $6,500 lump sum; Phase Two Fee: 7.5%-9.5% of Construction cost ($45,000-$57,000); Accord Architecture: lump sum not to exceed $38,600; Martin Gardner Architecture: Feasibility Study $2,800; Phase One $46,700.00 ; Plan Architecture: No fee schedule; Emergent Architecture: Design Fee for the Project $62,943.50; ISG Architecture: Negotiate design fees as a percentage of construction cost within the range of 8.5% to 9.5% of the estimated cost of $600,000 our fees would be approximately $54,000 depending on the type and scope of work; Farnsworth Group: Pre-Design-lump sum fee $12,500; Design through construction 7.75% sum total of construction contracts; Beeline & Blue-Studio Melee: Architectural Services $13,550; Estimated reimbursable expenses $2,250 for a total of $15,800; Bray Architects: Phase One and Two: $8,500; Phases Three through Phase 6: Construction costs fee range of 8% to 13% ($48,000-$78,000). The Auditor will contact the following vendors for presentations to the Board on June 3, 2019 Atura Architecture, Accord Architecture, and Martin Garner Architecture. Received and filed in the Auditor’s Office MMP Short Form for Annual Update for Schwickerath-Diemer Veterinary PC (Id #65984) located at 1948 150th Street, New Hampton, IA 50659. Received and filed in the Auditor’s Office MMP Short Form for Annual Update for LK Farms LLC (Id #68898) located at 2477 Jasper Avenue, New Hampton, IA 50659. Received and filed MMP Short Form for Annual Updates for Gary Swestka Farm (ID#59069) located at 19151 York Avenue, Cresco, IA 52136. Received and filed Walt Wendland (ID#63876) 3269 240th Street, Waucoma, IA 52171. Motion by Tilkes, Seconded by Zoll to adjourn at 11:50AM. Roll Call: All Ayes. Motion Carried. ___________________________ Jacob Hackman, Chairman Board of Supervisors ATTEST: _____________________________ Joan E. Knoll, Auditor
 
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