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Monday, June 17, 2019 - Monday, June 17, 2019

COUNTY BOARD MINUTES JUNE 17, 2019 The Board convened on Monday, June 17, 2019, at 9:00 AM with the following members present: Byrne, Tilkes, Geerts, and Hackman. Absent: Zoll. The meeting was called to order by Chairman Hackman. Also present were Katy Kuehn, Lindsay Zenner, Terry Johnson, Rick Holthaus, Mark Huegel, and Kellan Heavican-KCZE/The Bull. Motion by Geerts, Seconded by Tilkes to approve agenda for June 17, 2019. Roll call: Ayes: Geerts, Tilkes, Geerts, and Hackman. Absent: Zoll. Motion carried. Motion by Byrne, Seconded by Tilkes to approve board minutes for June 10, 11, & 13, 2019. Roll call: Ayes: Byrne, Tilkes, Geerts, and Hackman. Absent: Zoll. Motion carried. Public comment from Terry Johnson regarding FY 2019-2020 Employee Salaries. The Board reviewed the Letter of engagement for services for human resources from Ahlers & Cooney, P. C. for FY 2019-2020. Motion by Byrne, Seconded by Geerts to approve the letter of engagement for services for human resources for FY 2019-2020 from Ahlers & Cooney P.C. and authorize Chairman Signature. Roll Call: Ayes: Byrne, Geerts, Tilkes, and Hackman. Absent: Zoll. Motion Carried. The Board reviewed the FY 2019-2020 employees’ salaries. Auditor Knoll discussed with the Board some of the concerns regarding the 2019-2020 employees’ salaries in the Public Health and Home Care Services Agency. Motion by Tilkes , Seconded by Byrne to approve employees’ salaries and wages for FY 2019-2020 except the Public Health and Home Care Services Agency as per union negotiations/contracts, various boards, Board of Supervisors, and compensation board. Roll Call: Ayes: Tilkes, Byrne, Geerts, and Hackman. Absent: Zoll. Motion Carried. Mark Huegel left at 9:30 AM. Veterans Affairs Commission Board member David Boss via phone conference met with the Board to discuss the Chickasaw County Veterans’ Affairs Commission nominations to fill the two Veterans’ Affairs Commission positions that expire on June 30, 2019. Motion by Geerts, Seconded by Byrne to re-appoint Dean Speicher to the Veterans’ Affairs Board Commission for a three year term beginning July 1, 2019 through June 30, 2022 as per the recommendation of Veterans Affairs Commission. Roll Call: Ayes; Geerts, Byrne, Tilkes, and Hackman. Absent: Zoll. Motion Carried. Motion by Geerts, Seconded by Tilkes to re-appoint Katie Boehmer to the Veterans’ Affairs Board Commission for a three year term beginning July 1, 2019 through June 30, 2022 as per the recommendation of the Veterans Affairs Commission. Roll Call: Ayes: Geerts, Tilkes, Byrne, and Hackman. Absent: Zoll. Motion Carried. Katy Kuehn and Lindsay Zenner left at 9:32 AM. The Board reviewed the Resolution for the Splash Pad in the City of Nashua to be disbursed from the Local Option Sales and Services Tax- County Betterment Fund for FY 2019-2020. Motion by Geerts, Seconded by Tilkes to approve Resolution for the Splash Pad in the City of Nashua to be disbursed from the Local Option Sales and Services Tax- County Betterment Fund. Roll Call: Ayes: Geerts, Tilkes, Byrne, and Hackman. Absent: Zoll. Motion Carried. RESOLUTION NO. 06-17-19-21 RESOLUTION OF THE CHICKASAW COUNTY BOARD OF SUPERVISORS SUPPORTING AN APPLICATION TO THE IOWA COUNTY BETTERMENT (0025) AND COMMITTING FINANCIAL SUPPORT TO THE CITY OF NASHUA SPLASH PAD EQUIPMENT IMPROVEMENTS WHEREAS, there is a recognized need for municipal splash pad equipment improvements to meet the growing outdoor recreation needs of its citizens and; WHEREAS, there has been widespread local support for the City of Nashua splash pad project, and the Chickasaw County Board of Supervisors herewith commits $5,000 towards the development of the project. NOW THEREFORE, BE IT HEREBY RESOLVED that the Chickasaw County Board of Supervisors herewith commits $5,000 in fiscal year 2019-2020 to the City of Nashua splash pad project. The Chickasaw County Auditor is hereby directed to issue a Warrant in the amount of $5,000.00 to the City of Nashua from the Chickasaw County Betterment Fund (LOSST) for the Nashua splash pad project. Passed this 17th day of June, 2019 Board of Supervisors Chickasaw County, Iowa, /ss/ Jacob Hackman, Chairman, Steve Geerts, David Tilkes, Jason Byrne. Absent: Tim Zoll. ATTEST: /ss/Joan E. Knoll, Chickasaw County Auditor . Terry Johnson left at 9:45 AM. The Board reviewed the following Resolutions for Interfund Operating Transfers for FY 2019-2020. Motion by Geerts, Seconded by Byrne to approve Resolution for Interfund Operating Transfer. Roll Call: Ayes: Geerts, Byrne, Tilkes, and Hackman. Absent: Zoll. Motion Carried. RESOLUTION 06-17-19-22 RESOLUTION FOR INTERFUND OPERATING TRANSFERS WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the General Basic Fund to the Ambulance Fund during the FY 2019-2020 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The total maximum transfers from the General Basic Fund to the Ambulance Fund for the fiscal year beginning July 1, 2019 shall not exceed $50,000. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund. 3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 17th day of June, 2019 the vote thereon being as follows: AYES: /ss/ Jacob Hackman, Steve Geerts, David Tilkes, Jason Byrne. Absent: Tim Zoll. Nays: None. ATTEST: /ss/Joan E. Knoll, Chickasaw County Auditor. Motion by Byrne, Seconded by Tilkes to approve Resolution for Interfund Operating Transfer. Roll Call: Ayes: Byrne, Tilkes, Geerts, and Hackman. Absent: Zoll. Motion Carried. RESOLUTION NO. 06-17-19-23 RESOLUTION FOR INTERFUND OPERATING TRANSFERS WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the General Basic Fund to the General Supplemental Fund during the FY 2019-2020 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The total maximum transfers from the General Basic Fund to the General Supplemental Fund for the fiscal year beginning July 1, 2019 shall not exceed $400,000. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund. 3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 17th day of June, 2019 the vote thereon being as follows: AYES: /ss/ Jacob Hackman, Steve Geerts, David Tilkes, Jason Byrne. Absent: Tim Zoll. Nays: None. ATTEST: /ss/Joan E. Knoll, Chickasaw County Auditor. Motion by Tilkes, Seconded by Geerts to approve Resolution for Interfund Operating Transfer. Roll Call: Ayes: Tilkes, Geerts, Byrne, and Hackman. Absent: Zoll. Motion Carried. RESOLUTION 06-17-19-24 RESOLUTION FOR INTERFUND OPERATING TRANSFERS WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the General Basic Fund to the Landfill Fund during the FY 2019-2020 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The total maximum transfers from the General Basic Fund to the Landfill Fund for the fiscal year beginning July 1, 2019 shall not exceed $5,000. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund. 3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 17th day of June, 2019 the vote thereon being as follows: AYES: /ss/ Jacob Hackman, Steve Geerts, David Tilkes, Jason Byrne. Absent: Tim Zoll. Nays: None. ATTEST: /ss/Joan E. Knoll, Chickasaw County Auditor. Motion by Tilkes, Seconded by Byrne to approve Resolution for Interfund Operating Transfer. Roll Call: Ayes: Tilkes, Byrne, Geerts, and Hackman. Absent: Zoll. Motion Carried. RESOLUTION 06-17-19-25 RESOLUTION FOR INTERFUND OPERATING TRANSFER WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the Rural Services Basic Fund to the Secondary Road Fund during the FY 2019-2020 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The total maximum transfers from the Rural Services Basic Fund to the Secondary Road Fund for the fiscal year beginning July 1,2019 shall not exceed $1,644,095. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund. 3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 17th day of June, 2019 the vote thereon being as follows: AYES: /ss/ Jacob Hackman, Steve Geerts, David Tilkes, Jason Byrne. Absent: Tim Zoll. Nays: None. ATTEST: /ss/Joan E. Knoll, Chickasaw County Auditor. Motion by Byrne, Seconded by Geerts to approve Resolution for Interfund Operating Transfer. Roll Call: Ayes: Byrne, Geerts, Tilkes, and Hackman. Absent: Zoll. Motion Carried. RESOLUTION 06-17-19-26 RESOLUTION FOR INTERFUND OPERATING TRANSFERS WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the Capital Project Fund-Flick Property to the Land Acquisition Fund during the FY 2019-2020 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The total maximum transfers from the Capital Project Fund-Flick Property to the Land Acquisition Fund for the fiscal year beginning July 1, 2019 shall not exceed $12,821. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund. 3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 17th day of June, 2019 the vote thereon being as follows: AYES: /ss/ Jacob Hackman, Steve Geerts, David Tilkes, Jason Byrne. Absent: Tim Zoll. Nays: None. ATTEST: /ss/Joan E. Knoll, Chickasaw County Auditor. Motion by Geerts, Seconded by Byrne to approve Resolution for Interfund Operating Transfer. Roll Call: Ayes: Geerts, Byrne, Tilkes, and Hackman. Absent: Zoll. Motion Carried. RESOLUTION 06-17-19-27 RESOLUTION FOR INTERFUND OPERATING TRANSFERS WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the Capital Project Fund-Troyna Property to the Land Acquisition Fund during the FY 2019-2020 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The total maximum transfers from the Project Fund-Troyna Property to the Land Acquisition Fund for the fiscal year beginning July 1, 2019 shall not exceed $38,371. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund. 3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 17th day of June, 2019 the vote thereon being as follows: AYES: /ss/ Jacob Hackman, Steve Geerts, David Tilkes, Jason Byrne. Absent: Tim Zoll. Nays: None. ATTEST: /ss/Joan E. Knoll, Chickasaw County Auditor. Motion by Byrne, Seconded by Tilkes to approve Resolution for Interfund Operating Transfer. Roll Call: Ayes: Byrne, Tilkes, Geerts, and Hackman. Absent: Zoll. Motion Carried. RESOLUTION 06-17-19-28 RESOLUTION FOR INTERFUND OPERATING TRANSFER WHEREAS, it is desired to authorize the County Auditor to periodically transfer funds from the Rural Services Basic Fund to the Landfill Fund during the FY 2019-2020 budget year, and WHEREAS, said transfers must be in accordance with Section 331.432, Code of Iowa, and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chickasaw County, Iowa, as follows: 1. The total maximum transfers from the Rural Services Basic Fund to the Landfill Fund for the fiscal year beginning July 1, 2019 shall not exceed $5,000. 2. The amount of any transfer shall not exceed available fund balances in the transferring fund. 3. The Auditor is directed to correct her books when said operating transfers are made and notify the Treasurer of the amounts of said transfers. PASSED, APPROVED, and adopted this 17th day of June, 2019 the vote thereon being as follows: AYES: /ss/ Jacob Hackman, Steve Geerts, David Tilkes, Jason Byrne. Absent: Tim Zoll. Nays: None. ATTEST: /ss/Joan E. Knoll, Chickasaw County Auditor. Motion by Geerts, Seconded by Byrne to approve Resolution Departmental Appropriations for FY 2018-2019. Roll Call: Ayes: Geerts, Byrne, Tilkes, and Hackman. Absent: Zoll. Motion Carried. RESOLUTION NO. 06-17-19-29 APPROPRIATIONS RESOLUTION WHEREAS, it is desired to make appropriations for all officers and departments for the fiscal year beginning July 1, 2019, in accordance with Section 331.434, Subsection 6, Code of Iowa. NOW THEREFORE, BE IT RESOLVED by the Chickasaw County Board of Supervisors of Chickasaw County, Iowa, as follows: Section 1. The amounts itemized by fund and by department or office is hereby appropriated as per adopted budget. Section 2. Subject to the provisions of other county procedures and regulations, and applicable state law, the appropriations authorized under Section 1 shall constitute authorization for the department or officer to make expenditures or incur obligations from the itemized fund, effective July 1, 2019. Section 3. In accordance with Section 331.437, Code of Iowa, no department or officers shall expend or contract to expend any money or incur any liability, or enter into any contract which by its terms involves the expenditures of money for any purpose in excess of the amounts appropriated pursuant to this Resolution. Section 4. If at any time during the 2019/2020 budget year the Auditor ascertains that the available resource of a fund that year will be less than said funds total appropriation, the Auditor shall immediately so inform the Board of Supervisors and recommend appropriate corrective action. Section 5. The Auditor shall establish separate accounts for the appropriations authorized in Section 1, each of which account shall indicate the amount of the appropriation, the amount charged thereto, and the encumbered balance. The Auditor shall report the status of such accounts to the applicable departments and officers monthly or quarterly during the fiscal year 2019/2020. Section 6. All appropriations authorized pursuant to this Resolution lapse at the close of business on June 30, 2018. PASSED, APPROVED, AND ADOPTED this 17th day of June, 2019, the vote thereon being as follows: AYES: /ss/ Jacob Hackman, Steve Geerts, David Tilkes, Jason Byrne. Absent: Tim Zoll. Nays: None. ATTEST: /ss/Joan E. Knoll, Chickasaw County Auditor. 2019-2020 DEPARTMENT BUDGET APPROPRIATIONS ALLOWED BOARD OF SUPERVISORS: $233,503.00; AUDITOR/ELECTIONS: $379,599.00; TREASURER: $338,114.00; COUNTY ATTORNEY:$300,156.00; SHERIFF:$1,629,459.00; RECORDER:$159,015.00; SECONDARY ROAD: $ 6,357,686.00; VETERANS AFFAIRS:$58,148.00; CONSERVATION:$477,780.00; PUBLIC HEALTH & HOME CARE SERVICES:$ 1,247,169.00; WEED COMMISSIONER:$375.00; DEPT. OF HUMAN SERVICES: $10,300.00; CARE FACILITY:$23,315.00; STATE DHS:$11,900.00; MEDICAL EXAMINERS:$40,350.00; COUNTY ASSISTANCE: $33,775.00; CLERK OF COURT: $61,100.00; SANITATION: $90,832.00; LIBRARIES: $121,800.00; AMBULANCE: $50,000.00; LAW ENFORCEMENT BLDG. (JAIL):$36,500.00;COMMUNITY SERVICES BLDG:$37,579.00; OLD VET BUILDING:56,275.00; TOWNSHIP CLERK/TRUSTEES:$9,450.00; GENERAL SERVICES:$ 713,139.00; DATA PROCESSING: $286,100.00; HAZ MAT WASTE: $6,220.00; FAIR & 4-H:$15,000.00; SANITARY LANDFILL:$31,500.00; ASSESSOR: $395,782.00; UNEMPLOYMENT:$10,000.00; COUNTY MENTAL HEALTH:$508,152.00; CONSERVATION ENHANCEMENT: $.00; SCHROEDER STEWARSHIP FUND: $1,050.00 ; EMER. MGEMENT COMMISSION: $223,860.00; E-911: $196,234.00; RECORDER’S SURCHARGE: $2,500.00; RECYCLING: $21,360.00; CIVIL SERVICES COMMISSION: $600.00; LAND USE: $9,162.00; SAUDE: $8,550.00; K-9 UNIT: $9,300.00; DARE ACCOUNT: $800.00; CHICKASAW CO. TOURISM: $17,390.00; CAPITAL PROJECTS: $3,250,000.00 (Radio Communications Project) DEBT SERVICE: $522,548.00; NON DEPARTMENTAL: $105,500.00. Motion by Tilkes, Seconded by Geerts to approve the American Institute of Architects (AIA) agreement with Accord Architects and authorize Chairman Signature for the renovation and office expansion for the Chickasaw County Future Building Project. Roll Call: Ayes: Tilkes, Geerts, Byrne, and Hackman. Absent: Zoll. Motion Carried. Kellan Heavican-KCZE/The Bull left at 10:00 AM. The Board discussed the reimbursement of the County Social Services vehicle. The Board Minutes dated October 22, 2018 in part: The Board opened sealed bids for the 2009 Chevy Impala. There were six bids. Bids received from Reese Ball I the amount of $1,616.16; Donald Knutson in the amount of $3,169.99; Donna Geerts in the amount of $3,151.00; Gail Pontenberg in the amount of $659.00; Gary Gorman in the amount of $4,150.00; and William J. Klassen in the amount of $1,256.00. Motion by Carolan, Seconded by Tilkes to accept the bid from Gary Gorman in the amount of $4,150.00 for the 2009 Chevy Impala. Roll Call: All Ayes. Motion Carried. The Board Minutes dated October 29, 2018 in part. The Board discussed the proceeds from the sale of 2009 Chevy Impala. It is the consensus of the Board to authorize the County Auditor to place the proceeds in the amount of $4150.00 in the General Basic Fund-General Services Department. Motion by Geerts, Seconded by Tilkes to authorize the County Auditor to deposit/transfer the proceeds from the sale of 2009 Chevy Impala in the amount of $4,150.00 in MH-DD Fund (0010)from the General Basic Fund (0001) as per the recommendation of the County Attorney. Roll Call: Ayes: Geerts, Tilkes, Byrne, and Hackman. Absent: Zoll. Motion Carried. Supervisor Byrne updated the Board on the Board of Health meeting held on June 11, 2019. Supervisor Geerts informed the Board that an INRCOG meeting is scheduled for June 20, 2019. Supervisor Byrne informed the Board that an RC & D meeting is scheduled for June 20, 2019. Supervisor Hackman informed the Board that a Six County Meeting is scheduled for June 20, 2019 at Here’s 2 U in Fredericksburg, IA. Received and filed in the Auditor’s Office Verification of County Receipt for Manure Management Plans & Plan Updates for Treloar Farms(ID # 57710) in Section 28 of Fredericksburg Township located at 3061 300th Avenue, Sumner, IA 50674. Motion by Tilkes, Seconded by Geerts to adjourn at 10:13AM. Roll Call: Ayes: Tilkes, Geerts, Byrne, and Hackman. Absent: Zoll. Motion Carried. ___________________________ Jacob Hackman, Chairman Board of Supervisors ATTEST: __________________________ Joan E. Knoll, Auditor
 
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